how to write a nice thank you letter

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How to Write a Meaningful Thank You Note

• Christopher Littlefield

Sample messages from common workplace scenarios.

Many of us fear expressing our thanks to others. We might worry that our efforts will be misinterpreted or make the person on the receiving end uncomfortable. Or we might struggle to find the right words to express how we feel. Here’s how to do it right.

• Keep it genuine : The goal of expressing appreciation should be to let someone know how their actions have impacted you and/or others. If you have any other agenda, your message will not be authentic.
• Share what you appreciate and why : Focus on the impact their actions had on you and explain both  what you appreciate and why . This will help the other person understand the reason you feel the way you do.
• Send it : E-mails get lost and handwritten cards get saved. Write your message on a piece of paper, post-it note, or card and give it directly to the person. If you are at work, you can also leave it on their desk or in their “mailbox.”

Where your work meets your life. See more from Ascend here .

We all want to be appreciated. Whether you’ve accepted a task while your plate is already full, worked through weekends to get a project off the ground, or simply been there for a work friend when they needed your support, an acknowledgement or “thank you” can go a long way in making us feel good about the efforts we put in — and the research supports this.

• Christopher Littlefield is an International/TEDx speaker specializing in employee appreciation and the founder of  Beyond Thank You . He has trained thousands of leaders across six continents to create cultures where people feel valued every day. He is the author of 75+ Team Building Activities for Remote Teams—Simple Ways to Build Trust, Strengthen Communication, and Laugh Together from Afar . You can follow his work through his weekly mailing  The Nudge .

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How to Write a Thank You Note: Message Examples & Tips

Writing thank you notes is a skill many of us should have, but perhaps have not yet sharpened. It’s one of those things in life that is absolutely required, but also somehow gets overlooked. Regardless of whether you’re a thank you note writing pro or are looking to sharpen your gratitude-writing skills, this post will cover just about anything and everything you’ll ever need to know on how to write a thank you note.

How to write a thank you note — a general breakdown.

Before diving into thank you note etiquette, let’s begin our thank you writing journey with the general breakdown of a thank you note anatomy. This applies to most thank you notes, regardless of the reason that you’re writing it. For each occasion or reason, you might want to tweak some of this around, but for the most part it’s applicable to everything.

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Jump to a specific section:

• 5 Steps to writing your thank you
• Who to send thank you cards to
• When to send thank yous
• Baby shower and newborn thank you etiquette
• Wording examples for all types of thank you cards
• Extra tips for writing thank yous

Here are 5 steps you can take when writing your thank you notes.

1. start with a salutation..

It may seem obvious, but generally you’ll want to start your thank you message by addressing your recipient with a salutation. How formal or informal you choose to make this should depend on a few factors. 

If you’re well acquainted with your recipient and it’s not a formal thank you card (like a business interaction) then you may be fine addressing them by their first name. For example, if you’re writing to your college roommate to thank them for all the great memories — it’s likely safe to use their first name. 

For people you’re not quite as familiar with, stick to Mr. and Mrs. Last name.

• Dear Aunt Jody & Uncle Max,
• Dear Mr. and Mrs. Jones,
• Dear Ms. Donnett,

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2. Get right to the point and express your thanks.

And while you’re at it, make sure to mention what it is that you’re thankful for. 

• Your birthday card made my day, thank you so much!
• Your birthday gift was perfect, thanks for thinking of me.
• Thanks so much for your generous wedding gift.
• Thank you for the opportunity to interview for the senior designer position.

3. Mention a specific detail or two.

What specifically, do you love about their gift? No need to go overboard or exaggerate, if it’s not the greatest pair of sunglasses you ever did see… don’t say so. However, do mention something specific that you appreciated or perhaps how you’re using their gift in your life. People love knowing that their time and effort was appreciated and used!

• I’m so stoked to use the birthday money on my trip to California next week!
• I wore your graphic tee today and got a bunch of compliments!
• We’ve been smoothie-making machines for the past month; we are feeling great.
• It was really exciting getting to know your organization and learning about the senior designer role.

4. Look ahead.

Sure you’re excited about that smoothie mixer they got you, but don’t forget to let them know that you appreciate them as an important person in your life. This may not apply to every single scenario, but if you’re likely to spend any time with this person you can mention that future meeting in your note as a way to move the message along. 

• I can’t wait to have lunch with you guys next month.
• I’ll be visiting your neck of the woods in a couple months, can’t wait to come and see you!
• We’d love to have you over for dinner sometime soon and use the new martini glasses with you!
• I am sincerely interested in the position and am looking forward to hearing from you soon.

5. Wrap it up with more gratitude and a warm sign off.

Bring the attention back to where you started: to your gratitude. There should be no question about what the message is all about. It’s ok to spruce it up a bit, but try to stay away from over-the-top language.

• I can’t believe you remembered my birthday, thanks again!
• Thanks again for thinking of me, it means so much.
• We are so grateful for your generosity, thank you for thinking of us.
• I greatly appreciate your consideration.

End in a pleasant and friendly tone. Always keep in mind the type of relationship you have with the recipient(s) and sign off accordingly (professionally or casually).

Who should you write thank you notes to?

How do you know when sending a thank you card is appropriate and who should you write thank you notes to? This question is actually not as tricky as it sounds. Whenever someone has done something nice for you like presenting you with a gift or going out of their way to help you, it’s definitely worth writing them a thank you card. No, sending a thank you text message is most definitely not the same thing. 

Of course there are actual occasions when thank you notes are basically expected, but huge life changing events are not the only time a thank you note is called for. In fact, the more surprising the thank you note is — the more special it will make your recipient feel. Below are some good solid reasons to mail a thank you note, but don’t let that limit you…

When in doubt — write that thank you card! 

• Your cousin tutored you in Spanish after your last failed exam.
• After a job interview.
• Your neighbors helped you carry your groceries.
• Your bestie brought you hot soup when you were ill.

The list of reasons is endless, but here are 29 everyday reasons that you require a thank you note.

Special occasions when thank you notes are expected.

While the reasons listed above are more everyday non-official type reasons to write thank you notes, there are special occasions when these little notes of gratitude are expected.

• Weddings 
• Bridal showers
• Engagement gifts
• Baby showers
• Sweet sixteen birthday gifts
• Bar Mitzvah gifts
• Bat Mitzvah gifts
• Graduation gifts

Baby shower and newborn thank you card etiquette.

From diaper cakes to a helping hand, your friends and family have done all they can to make your life as a new mom and dad as smooth of a transition as possible. Even though it may seem like you have zero time on your hands to give a proper thanks, you should try to get a few minutes each day to write out a thank you. [Plus, with Postable you can type the thank yous online and we’ll mail them for you.]

Who to send a baby shower thank you card to?

• The baby shower hostess . Your first shower thank you should be addressed to the hostess. Hosting a shower requires a great deal of time and effort.
• Everyone who gave you a gift . If Aunt Judy decided to send you a hand sewn baby blanket all the way from Florida, but wasn’t able to fly up for the shower you should still write a personal thank you.
• Everyone who attended your baby shower.

As with wedding thank you cards, it’s best to try to keep a guest list close by when the gifts are opened so that you can keep track of who gave what. When a gift arrives in the mail, make sure to add to the list as soon as it gets in so that nobody goes un-thanked.

Remember to send your baby shower thank you notes in a timely manner. Don’t wait too long or the new baby will definitely delay the thank yous even longer.

Wording examples on how to write a thank you note.

So we’ve outlined the basic anatomy of a thank you note and now it’s time to put it into practice. The following are some wording examples for thank you notes you can easily customize to fit your occasion and need. 

Thank you note for a baby shower gift.

Dear Josephine, I was so delighted to see you at my baby shower! Thank you so much for the beautiful bassinet you got for little Marie, it’s already got a place in the nursery. Next time you’re in town, we’d love to have you over for dinner! Hope to see you soon and thanks again for thinking of us. Love, Kim

Baby shower thank you note for hostess.

Lisa, Thank you so much for hosting my baby shower last weekend! The shower was lovely; it was so nice to see all of my friends and family. You have no idea how much I appreciate all of your efforts to make the shower so perfect. Let’s get lunch soon (before I’m no longer able to fit in the doorway :). Forever grateful, Laurie

Graduation thank you note wording for cash.

Dear Grandma & Grandpa, Thank you so much for coming to my graduation party and your graduation present. I’m so excited to be finished with high school and way more excited to start college next fall! Your generous gift card is going to help me decorate my new dorm room. I’m looking forward to visiting you this summer. I’m so excited to go shopping, thanks again! Love, Janice

Pro tip : It’s easy to procrastinate on writing thank you letters, especially during that post-graduation buzz. Getting your thank you notes written and out of the way before enjoying the rest of summer will help jumpstart your new adulting habits!

Birthday thank you note for a friend.

Jody, How in the world do you do this every time? The vintage notebook you got for my birthday was perfect. I was so happy you could make it to my party; I hope you had a great time! Thank you for the incredibly thoughtful gift! Yours, Mag

Birthday thank you note for coworkers (casual).

Y’all! It was so awesome to walk into work on my birthday and see all those balloons in my office. It totally made my day! Thank you so much for your thoughtful gifts, you all went totally above and beyond. I’m excited for our company dinner next week, get ready for the best margaritas you’ve ever had! Thank You! Jill

Birthday thank you note for kids.

Aunt Jody, Thanks for coming to my birthday party and for the awesome letter blocks you got me! I love playing with them and mom says I’ll be making real words any day now. I can’t wait to see you when you come visit me next! Love ya tons, Billy

Business thank you note wording for meeting.

Josh, Thank you for taking the time out to meet with me last week. I really appreciate the opportunity you’ve given my team to present at your next office-wide meeting. I look forward to seeing this new partnership to fruition in the next few months. Best, Lisa Hillsworth

Pro tip : Make writing business thank you notes a part of your routine. Adding this step into your daily correspondence, will not only help to strengthen your customer and client retention , but can also increase employee morale. 

Thank you note wording for wedding gifts.

Dear Suzanne & Billie, The couples spa package will make for a perfect date for us when life gets too hectic, thank you! We’re looking forward to pampering ourselves soon as life has already caught us by surprise. We were also overjoyed to see you both at the wedding and can’t wait to see you guys when we come up for a visit. Sending you our love, Bobbie & Cody

Pro tip: Writing wedding thank you notes can easily be one of the most important thank you notes you’ll have to write! There also tends to be quite a few of these to write all at once. Take some time to organize yourself before diving into writing your wedding thank you notes!   

Thank You notes for help or kindness

Lucy, You were so kind to spend a whopping three hours helping Joey study for his biology exam last week! I cannot tell you what that meant to him after weeks of struggling with the material. Not only did Joey pass, but he made the highest grade in the class and it’s all thanks to you! We’d love to have you over for Sunday brunch sometime soon. All the best, Dakota 

Tips for writing stellar thank you notes.

Thank you dos.

• Do send a thank you note promptly
• Do keep it personal
• Do choose the appropriate stationery for the recipient and situation (pretty pastel bunnies may work for Aunt Judy, but not so good for a hiring manager)
• Do double-check your spelling
• Do surprise someone with a thank you note that may not be expecting it (your hairdresser or your favorite bar tender)

Thank You DON’Ts

• Don’t assume a text is enough (or an in-person thanks)
• Don’t ramble
• Don’t go overboard (unless you really think the candle holders are the most beautiful things you’ve laid your eyes on, don’t say so)
• Don’t send a pre-printed generic messages in lieu of a personal thank you note
• Don’t use being late as an excuse not to write thank you notes at all, better late than never

Ready, set, WRITE your thank yous!

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35 Heartwarming Thank-You Note Examples to Show Your Appreciation

By Status.net Editorial Team on October 25, 2023 — 22 minutes to read

• What is a Thank-You Note? Part 1
• Why Write a Thank-You Note? Part 2
• When to Send a Thank-You Note Part 3
• Components of a Perfect Thank-You Note Part 4
• Thank-You Notes for Gifts Part 5
• Thank-you Notes for Help Given Part 6
• Birthday Thank-You Notes Part 7
• Thank-You Notes After a Job Interview Part 8
• Thank-You Notes for Hospitality Part 9
• Thank-you Notes for Wedding Presents Part 10
• Thank-You Notes for a Teacher Part 11
• Graduation Thank-You Notes Part 12
• Dinner Party or Event Thank-You Note Part 13
• Expressing Gratitude to Coworkers for Their Support Part 14
• Crafting Thank You Notes When Leaving a Job Part 15
• Writing a Thank You Note for a Group Part 16
• Common Mistakes When Writing Thank-You Notes Part 17
• Tips to Make Your Thank-You Note Stand Out Part 18

Part 1 What is a Thank-You Note?

A thank-you note is a brief handwritten or typed message expressing gratitude to someone for a particular deed or action. It serves as a courteous and thoughtful gesture, acknowledging the effort or kindness the recipient has taken, making it clear that you appreciate their gesture.

Part 2 Why Write a Thank-You Note?

Writing a thank-you note is vital because it conveys your sincere gratitude and appreciation for a person’s actions, time, or gift. People like being acknowledged and valued, and a well-crafted thank-you note can strengthen your relationship, whether it’s professional or personal.

Part 3 When to Send a Thank-You Note

There are various occasions when sending a thank-you note is appropriate:

• After receiving a gift: Whether it’s for your birthday, graduation, or any other special occasion, it’s good to let the giver know that their gift arrived safely, and you appreciate their thoughtfulness.
• After attending a dinner party or event: Thank the hosts for their warm welcome and consideration. Let them know how much you enjoyed their company and the occasion.
• After a job interview: Show your appreciation to the interviewer for giving you an opportunity, and thank them for their time and consideration. This not only leaves a good impression, but it also might give you a competitive edge over other candidates. Related: How to Write a Perfect Thank You Email After an Interview
• After receiving assistance or support: If someone has gone out of their way to help or support you, a thank-you note is a great way to express your gratitude and acknowledge their effort.

To sum it up, any situation where you feel grateful or want to show appreciation is a perfect time to write a thank-you note. Try to send it as soon as possible – ideally within a week of the event or receiving the gift. This demonstrates your promptness and attentiveness to the kind deeds done on your behalf.

Part 4 Components of a Perfect Thank-You Note

When you’re writing a thank-you note, there are a few important components to keep in mind:

• Make sure to include a heartfelt greeting . Address the recipient warmly, using their title and last name if it’s a formal situation or their first name if it’s more casual.
• The expression of gratitude comes next. Start by thanking the person for the specific gift, opportunity, or gesture that they’ve given you. Be specific and genuine in your appreciation. For example: “Thank you for the beautiful scarf you gave me for my birthday. The colors are perfect, and I’ve received so many compliments when wearing it!”
• After expressing your gratitude, include a personal touch . Share a brief update about how their gesture benefited you, how you’re using the gift, or how it made you feel. This helps to create a connection with the recipient and shows them the impact of their generosity.
• The final component of a thank-you note is the closing . Choose an appropriate sign-off, such as “Warm regards,” “Sincerely,” or “Best wishes,” and include your signature or name clearly. If the thank-you note was written by hand, this can be especially meaningful to the recipient.

Part 5 Thank-You Notes for Gifts

When you receive a thoughtful gift, express your gratitude with a sincere thank-you note. Keep it simple by mentioning the specific gift and how it made you feel:

Dear [Name], Thank you so much for the lovely [gift]. I appreciate your thoughtfulness and kindness. The [gift] is truly wonderful, and I cannot wait to [use/display/wear] it. With warm regards, [Your Name] Example 2: Dear [Name], I wanted to thank you for the gift card to my favorite coffee shop. On busy mornings, it’s the little things like a nice cup of coffee that get me going. This gift card is so thoughtful and will be put to good use fueling many more early starts to my day. Thank you for your generosity. Sincerely, [Your Name] Example 3: Dear [Name], Thank you for the beautiful flower bouquet. The bright colors and sweet scents have lifted my spirits this week. Flowers are a reminder of nature’s beauty and a gift that keeps on giving as they continue blooming on my kitchen table. I appreciate you taking the time to brighten my home. Gratefully, [Your Name] Example 4: Dear [Name], I absolutely love the hand-knit blanket you made for my baby shower! It is so soft and the colors you chose are a perfect match for the nursery. I feel so fortunate to have a friend like you who put so much time and effort into creating such a beautiful, thoughtful gift. Thank you so much! Warmly, [Your Name] Part 6 Thank-you Notes for Help Given   When someone helps you out by providing their time, skills or assistance, express your gratitude with a thank-you note. Mention specifically what help they provided and how much it meant to you: Example 1: Dear [Name], Thank you so much for taking the time to [help with/fix/lend a hand with]. I really appreciate you using your [skill/talent/expertise] to [describe help provided]. It was such a big help and really made a difference for me. I’m grateful for your willingness to [help verb] and the support you provided. Thank you again for your kindness. It is greatly appreciated. Sincerely, [Your Name] Example 2: Dear [Name], Thank you for helping me move over the weekend. Lugging all those boxes would have taken me all day alone, but with your strong back and good humor it went so smoothly. I’m grateful for your time and effort to help make the move less stressful. Example 3: Dear [Name], Thank you for taking the time to fix my car last week. I know nothing about engines but your knowledge and skills really saved me a hassle. Now I can get to work without any trouble. I appreciate you squeezing me into your schedule to lend a hand. Part 7 Birthday Thank-You Notes If you received gifts or kind wishes for your birthday, it’s polite to send thank-you notes acknowledging each person’s thoughtfulness.   Example 1: Dear [Name], Thank you so much for the beautiful scarf you sent for my birthday. The soft blue color is one of my favorites. I appreciate you remembering my special day and will wear this scarf often as the weather gets cooler. You are always so generous. Love, [Your Name] Example 2: Dear Friends, I wanted to thank you for the gift card to my favorite bookstore. Having new reading material will make my commute so much more enjoyable. I also appreciated your birthday text – it was so nice to feel celebrated even from afar. Thanks for always being so supportive. Talk soon, [Your Name] Example 3: Dear [Name], Thank you for the delicious birthday cake! It was the perfect sweet treat to enjoy on my special day. I’m also grateful for the heartfelt card – your words of encouragement really meant a lot. I hope you have a wonderful year. Hugs, [Your Name]

Part 8 Thank-You Notes After a Job Interview

After a job interview, it’s wise to send a thank-you note to your interviewer. This note should be concise, professional, and express your enthusiasm for the position. It’s also a great way to reinforce your strengths as a candidate. Related: How to Write a Perfect Thank You Email After an Interview

Dear [Interviewer’s Name], Thank you for giving me the opportunity to discuss the [position name] at [company name]. I enjoyed our conversation, and I believe my [skills, experience] make me a strong fit for this role. I am eager to contribute to your team and learn from your expertise. I look forward to hearing from you soon. Sincerely, [Your Name] Example 2: Dear [Interviewer’s Name], Thank you for the opportunity to interview for the marketing coordinator position at X Company yesterday. My conversation with you and your team not only confirmed my interest in the role but also gave me valuable insights into the company’s culture and the amazing projects I could potentially be involved in. I am excited about the prospect of joining your team and contributing to the growth of X Company. I appreciate your time, and I look forward to the next steps in the hiring process. Best regards, [Your Name]

Part 9 Thank-You Notes for Hospitality

It’s always pleasant to show appreciation for someone’s hospitality after visiting their home or attending an event they’ve hosted. Your message should include mention of the specific occasion and a genuine, heartfelt compliment about their hosting skills:

Dear [Host’s Name], Thank you for inviting me to your [event or gathering]. I had a fantastic time and truly enjoyed your company. Your warmth and attentiveness made me feel right at home. I’m grateful for your kindness and hospitality. Best wishes, [Your Name] Example 2: Dear [Name], Thank you so much for your warm hospitality this weekend. Your home was the perfect place to relax and spend time with friends. I really appreciated you opening your home to us. The meals you cooked were delicious and I’m still raving about your famous lasagna recipe! Thanks for a memorable weekend. Sincerely, [Your Name] Example 3: Dear [Name], I had such a lovely time celebrating your birthday at your house. Thank you for inviting me to join in the fun. I always feel so welcome in your home. The cake you baked was out of this world – you’ll have to share the recipe! Thanks for your kindness and for including me in your special day. Gratefully, [Your Name] Part 10 Thank-you Notes for Wedding Presents Mention the gift and that it was for your wedding Express how much you and your partner will enjoy/use the gift Thank them for sharing in your special day Personalize based on who gave the gift Example 1: Dear [Name], Thank you so much for the beautiful set of dinner plates. John and I love the elegant floral pattern and will use them for all of our dinner parties. We appreciate your generosity and thoughtfulness in celebrating our marriage. It means so much to have your support. Love, [Your Name] Example 2: [Name] and [Name], Thank you for the cozy blanket and your heartfelt card. As we start our new life together in our home, we will think of your warmth and love every time we snuggle under this blanket on the couch. Thank you for being with us in spirit on our special day. All our love, [Name] and [Name] Example 3: [Name] and [Name], We are still raving about the gorgeous picture frames you gifted us. The photos of our wedding day look perfect in them and will remind us forever of that amazing celebration with our closest friends and family. Thank you for being part of making our day so memorable. Hugs, [Your Name]

Part 11 Thank-You Notes for a Teacher

Teachers play a crucial role in our lives, so sending them a thank-you note is a kind gesture to acknowledge their hard work and dedication. Focus on the impact they’ve had on your life and express how grateful you are for their guidance.

Dear [Teacher’s Name], I wanted to take a moment to thank you for your dedication and hard work this [semester/year]. Your passion for [subject] has truly inspired me, and I’ve learned so much from your guidance. I appreciate your patience and commitment to helping me succeed. Gratefully, [Your Name] Example 2: Dear [Teacher’s Name], I wanted to say a big thank you as we finish up the semester. Your classes have been amazing. You make [subject] exciting, and I’ve enjoyed every lesson. You have a great way of making tough topics clear and easy to understand. I’m especially thankful for the time you spent helping me with [specific example, e.g., “the difficult equations in algebra”]. It really made a difference. Thanks for all the effort you put into teaching and for caring about our success. I’ve learned so much from you and I just wanted to let you know how much I appreciate it. Best, [Your Name] Part 12 Graduation Thank-You Notes Mention which degree/program you graduated from Thank them for their congratulations and support during your studies Express how much their encouragement meant to you Share your future plans or appreciation for their role in your achievement Example 1: Dear [Name] and [Name], Thank you so much for your congratulatory card and gift after I graduated with my Bachelor’s degree. Your belief in me helped motivate me to push through many late nights studying. I’m grateful for your support these past four years. Next steps are to focus on getting a job in my field – I hope I can make you both proud! Love, [Your Name] Example 2:   Dear [Name], I wanted to send a note thanking you for your generous graduation gift. The new computer will be perfect for my online graduate program this fall. I appreciate your investment in my future – it means so much to have your support as I continue my education. Thank you! [Your Name] Part 13 Dinner Party or Event Thank-You Note If you were invited to a dinner party, gathering, or other social event at someone’s home, send a thank-you note expressing your appreciation. Mention specifics about the event and your enjoyment: Thank them for their hospitality and hosting the event Compliment the food, decor, entertainment, etc. Share something you enjoyed or found interesting Convey how much you appreciated the invitation Example 1: Dear [Name], Thank you so much for inviting us over for your birthday barbecue last weekend. The pulled pork sandwiches were delicious and the yard looked beautiful decorated for the party. Bill and I had such a lovely time chatting with everyone. Thank you for your warm hospitality – it was so nice to celebrate your special day with friends. All the best, [Your Name] Example 2: [Name] and [Name], We wanted to thank you again for opening your home for our book club meeting. The homemade cookies and tea were just what we needed to fuel our literature discussion! I found the novel we read very thought-provoking. Thank you for hosting and for the engaging conversation. Thanks, [Your Name] Example 3: Dear [Name], I’m still raving about your Fourth of July backyard bash. The fireworks show was spectacular and the potluck dishes were mouthwatering. Most of all, I appreciated getting to catch up with neighbors. Thank you for your kindness in putting together such a fun community event – it was great to celebrate with everyone. All the best, [Your Name] Part 14 Expressing Gratitude to Coworkers for Their Support Expressing gratitude to coworkers can be done through a concise, yet heartfelt thank you note. Mention the specific support you received and how it impacted your work or project positively. You could also highlight how their expertise or collaboration made a difference. Be genuine and considerate; letting them know that you appreciate their assistance and look forward to maintaining a collaborative relationship. Example 1: Dear [Name], I wanted to thank you for all your help with the Johnson project last week. Your knowledge of the client’s needs and willingness to brainstorm solutions with me was extremely valuable. I really appreciated you taking the time to walk through the proposal with me. It put me at ease to have your expertise as a sounding board. Thank you for going above and beyond – it means a lot. Sincerely, [Your Name] Example 2: To the Marketing Team, I can’t thank you all enough for your hard work prepping for the client presentation on short notice. Everyone jumped in with enthusiasm and brilliant ideas. The final product truly reflected our collaborative efforts. I’m grateful for such a supportive team who went above and beyond to help me out in a pinch. It is a pleasure working with such talented individuals. Thank you! [Your Name] Example 3: [Name], I am writing to express my sincere gratitude for your assistance facilitating the new hire orientations. Your organization and ability to make everyone feel welcomed did not go unnoticed. I appreciate you volunteering your time to ensure the new teammates had a positive onboarding experience. It is colleagues like you that make our department such a great place to work. Thank you, [Your Name] Part 15 Crafting Thank You Notes When Leaving a Job When leaving a job, it is crucial to express gratitude towards colleagues and supervisors. Begin by expressing your appreciation for the opportunities and experiences you’ve gained at the company. Mention your personal growth and professional development, and highlight the positive impact that your colleagues and supervisors have had on your career journey. Keep the note positive and sincere, leaving behind good will and memories. Example 1: To the Team, Thank you all for an incredible three years on the team. I’ve appreciated your collaboration, creativity, and friendship every step of the way. This role has allowed me to build skills I never knew I had with the help of such talented colleagues. Each of you has contributed to my growth in your own way. I’m excited to take everything I’ve learned and apply it to my next challenge. Thank you for making this such a rewarding experience. Sincerely, [Your Name] Example 2: To My Amazing Team, Thank you for three incredible years of partnership, problem-solving, and fun along the way. I’ve valued your expertise, creativity, and friendship more than you know. This role has given me so many opportunities to learn from the best in the business. While I’m excited for what’s ahead, I’ll miss our daily collaboration and celebrations of successes big and small. Thank you for your support – it has been a true privilege working alongside such talented individuals. With gratitude, [Your Name] Example 3: Dear Colleagues, I want to express my deepest appreciation for the meaningful work we’ve accomplished together over the past five years. From tackling complex challenges to cheering each other on through successes and setbacks, you’ve made this a truly rewarding experience. Thank you for your guidance, patience, and collaboration – it has been instrumental in both my professional and personal growth. I will look back fondly on my time with such an amazing team. Sincerely, [Your Name] Example 4: Dear [Name], I wanted to thank you for your mentorship and support over the past two years. Working under your leadership has helped me develop both professionally and personally. You challenged me to grow outside my comfort zone and took the time to provide guidance and feedback along the way. I’m leaving this role feeling prepared for what’s ahead thanks to all I’ve learned from you. I’m grateful for the opportunities you invested in me. Wishing you and the team all the best. Sincerely, [Your Name] Example 5: Dear Friends and Colleagues, I wanted to take a moment to express my sincere gratitude for the support and encouragement you’ve all provided during my time here. From brainstorming solutions to new projects to commiserating over tough deadlines, your camaraderie has made this such an enjoyable experience. Thank you for welcoming me into this collaborative team environment and helping me grow into my role. I’ve appreciated learning from each of your diverse experiences and perspectives. Wishing you all the best as I start a new chapter. Fondly, [Your Name] Example 6: [Name], I wanted to express my sincere gratitude for your mentorship and support during my time here. You took a chance on me early in my career and invested in helping me progress. I’m grateful for the opportunities you provided that allowed me to develop my skills. Leaving this role, I feel prepared to take on new challenges thanks to all that I’ve learned from you. Thank you for your leadership and guidance. Sincerely, [Your Name] Part 16 Writing a Thank You Note for a Group Writing a thank you note to a group requires expressing appreciation to all members collectively. Address the group as a whole, then mention the specific assistance, support, or accomplishment that your gratitude is centered around. You can briefly highlight individual contributions if applicable while maintaining the overall team focus. Signing off with a warm sentiment can help convey your appreciation for the group’s collective effort. Example 1: Dear [Group Name], I want to thank the entire team for your help with [project/event]. From [person] spearheading the project to [person] providing invaluable support, each person played an integral role in making it a success. I am grateful for the team’s collaboration, hard work, and dedication that allowed us to [outcome]. It was greatly appreciated. Thank you again for your collective efforts. It is much appreciated. Sincerely, [Your Name] Example 2: To the [Group/Committee Name], I wanted to send a note expressing my sincere gratitude to all of you for your work on [project/initiative]. From [person’s] leadership to the many contributions made by each member, your collaboration and efforts have helped [outcome]. I am thankful for the time and talents each of you brought to accomplish our goal. Thank you for your teamwork – it is truly appreciated. Thank you, [Your Name]   Example 3: Dear [Group Name], I wanted to take a moment to thank each and every one of you for your part in [event/project]. From [person’s] efforts as [role] to [person’s] assistance with [task], your combined efforts made it a success. I am grateful for the teamwork and commitment shown by the group. It was greatly appreciated and will have a lasting impact. Thank you for all you do. Sincerely, [Your Name]

Part 17 Common Mistakes When Writing Thank-You Notes

Being overly generic in thank-you notes can make the message seem insincere. Be specific and personalize your appreciation by mentioning details that show you truly value the gesture or gift. For example, instead of just saying “Thank you for the gift,” try something like, “Thank you for the lovely teapot set—it’s perfect for our weekend brunches!”

• Typos and grammatical errors can leave a negative impression. Take the time to proofread your message and ensure the recipient’s name is spelled correctly. Though minor errors might be forgiven in everyday conversations, thank-you notes ought to reflect care and attention to detail.
• Neglecting the format is another common mistake in thank-you notes. Though the text itself can be more casual, you should still follow the basic structure of a letter: a greeting, the body in which you express your gratitude, and a closing. A well-organized message is more pleasing to the receiver and reflects a more thought-out gesture.
• Be mindful of timing when sending your thank-you note. Ideally, it should be sent as soon as possible, preferably within a week of receiving the gift or attending the event. Delaying your message too long can make the gesture seem like an afterthought.
• Remember to consider the medium in which your thank-you note is sent. While electronic messages are faster and more convenient, a handwritten card can carry more sentiment and show extra effort. Think about what would be most appropriate for the particular situation and recipient.
• Avoid focusing on material value rather than the intention behind a gift or gesture. It’s unbecoming to mention specific amounts in a thank-you note for monetary gifts or emphasize the cost of an item. Instead, express appreciation for the thoughtfulness and generosity behind the gesture.

Part 18 Tips to Make Your Thank-You Note Stand Out

To make your thank-you note truly stand out, consider these tips while crafting your message:

• Personalize the message : Start by addressing the recipient by their name, this makes your note feel more genuine and heartfelt. Using a generic greeting like ‘Dear Sir/Madam’ might make your message seem impersonal.
• Express your gratitude : Clearly state what you are grateful for and why. This can include a thoughtful gesture, a favor someone has done for you, or a gift. Be specific about the details, as they help the recipient better understand your appreciation.
• Share the impact : Explain how their actions or gift made a difference in your life. The more you can show the recipient the positive impact they’ve created, the more they’ll feel appreciated.
• Be genuine : Be sincere in your tone and avoid using overly fancy words or phrases. Keep the language simple and heartfelt to make the thank-you note sound genuine.
• Timeliness is key : Send your thank-you note as soon as possible. This shows the recipient that their kindness is important to you and fresh in your memory.
• Use an appropriate closing : Sign off your note with a warm and friendly closing, like ‘Warm regards’ or ‘Sincerely.’ This adds a personal touch to your message.
• Handwritten vs. digital : While a handwritten note can make a stronger impression, emailing a thank-you is also acceptable, especially in professional settings or when distance is a factor. Choose the method that best suits the situation.

Frequently Asked Questions

What are some tips for writing thank you notes in different situations.

When writing thank you notes, consider the context of the situation. For casual situations or friendships, a simple message with a personal touch will feel genuine. For professional or more formal occasions, use a more structured approach from opening to closing. Always be specific about the reason for your gratitude and mention the help, support, or gift you received. Personalize it by using the recipient’s name and make it yourself by using a little humor or a relevant anecdote.

What’s a proper way to thank someone for a gift?

Acknowledge the thoughtfulness and care that went into selecting the gift and make sure to mention the gift itself. Explain how the gift holds value for you – whether it is useful, meaningful, or something you wanted. Express your appreciation for their thoughtfulness and share how the gift has added joy or made a positive impact in your life. Keeping the note heartfelt and sincere will make your gratitude most meaningful.

What makes a thank you note both friendly and professional?

Striking a balance between friendly and professional can be achieved by utilizing the right tone, being concise yet personal, and using appropriate language. Focus on appreciation, expressing gratitude for the help or support received in a genuine manner. Keep it concise, and make sure your note is free from jargon, informal slang, or overly casual language. Be considerate of the recipient’s time and maintain a warm, polite, and respectful tone throughout.

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How to Write a Basic Thank You Letter (With Samples)

• DESCRIPTION Typing a thank you letter
• SOURCE RapidEye / E+ / Getty Images

Thank you letters only take a few minutes to write but they carry a lot of weight. Formal thank you letters may be the thing that makes you stand tall above the crowd while personal thank you letters can make someone else feel appreciated and special. Learn to write a letter of thanks by following a few simple steps and looking at sample letters.

Occasions That Call for a Thank You Letter

Thank you letters are appropriate in many areas of life. In a professional setting, they’re not only appropriate, but highly recommended after an interview. In a personal setting, they can help a loved one feel special and allow you to express genuine appreciation.

Here are a few occasions that may call for a thank you letter.

• After a job interview
• After staying at someone’s home
• After receiving a gift
• After getting a job offer
• After a special occasion, like a wedding or birthday party
• To acknowledge a teacher’s efforts
• After receiving a donation from a business
• After receiving a scholarship

Thank You Letter Writing Tips

The recipient of your thank you letter will impact how you compose it. A professional letter will read differently than a personal letter to a friend or family member.

No matter the addressee, there are five main elements to any letter:

• Opening address
• Thank you statement
• Thank you details
• Final thank you statement

How to Write an Opening Address

Start by addressing the other party in an appropriate manner. If this is a professional thank you letter, use a proper title (e.g, Mr., Ms., or Mrs.), their last name, and a colon. If this is a personal acquaintance or friend, use their first name and a comma.

How to Write a Thank You Statement

Start with a clear “Thank you.” For example, “Thank you for taking the time to meet with me today” or “Thank you for your thoughtful gift.” From there, you can elaborate in a thoughtful manner.

How to Write Thank You Details

After you’ve expressed your thanks , elaborate with details about why you’re thanking the recipient. If you’re thanking someone after a job interview, highlight something you learned in your meeting and offer an example of how your skills line up with the position.

If you’re thanking a friend for a gift, explain why you’re particularly grateful for it. Perhaps the new earrings go well with several outfits in your wardrobe or the leather padfolio will get a lot of use in your new position.

How to Write a Final Thank You Statement

End with one more thank you statement. After you’ve offered a little detail to illustrate your gratitude, offer one more word of thanks . Consider something along the lines of “Thank you again for your time” or “Thank you again for your thoughtfulness. It meant the world to me.”

How to Write a Closing

Every letter ends with an appropriate closing followed by a comma and your name. For a professional letter, use a more formal closing like “Sincerely” or “Respectfully.” For a personal letter, you can use an informal closing such as “Best wishes” or “Regards.”

Sample Professional Thank You Letters

Use thank you letter examples to help you draft your own letters for professional and formal situations.

Job Interview Thank You Letter Example

Perhaps one of the most pivotal thank you letters are the ones you send after a job interview . They need to be sent promptly, be clear and concise, and memorable. An e-mail is the most appropriate forum for these letters. If you met with a team of interviewers, send an individualized note to each person.

Sample Letter:

Subject Line: Thank You - Social Media Manager Interview Dear Mr. Gold: [Use a colon in formal settings.] Thank you for taking the time to meet with me today. I enjoyed learning more about the Social Media Manager position within Gold Enterprise. It’s an excellent match for my skills and interests, given my background as an SEO Specialist. Your modern approach to social media marketing, including your highly refined SEO tactics, confirmed my desire to become a member of your team. In addition to my enthusiasm, I’d also bring my social media expertise, time management skills and team player approach to the department. Thank you again for reserving an hour out of your busy schedule to interview me today. I remain very interested in becoming a member of your team and look forward to speaking with you again! Sincerely, Jane Boston [email protected] 1112 Boston Avenue Boston, NY 12345 (212) 345-6798 [LinkedIn URL] [Website]

Job Offer Acceptance Thank You Letter Example

Once you receive a job offer and learn all the details of the position, you have a short window of time to either accept the position or decline the role. A lot of this might be handled over the phone but, in many instances, it can all be handled via e-mail as well.

If you are accepting the job offer, you can send a thank you letter combined with your acceptance letter.

Sample Email:

Subject Line: Job Offer - Social Media Manager Dear Mr. Gold: Thank you for offering me the position of Social Media Manager with Gold Enterprise. I appreciate all the time you took to interview me and consider my application, and I am delighted to accept the position. Out of respect for my current employer, I’d like to extend them the courtesy of two weeks’ notice. Following that, I’ll be ready to join the team on Monday, December 28. Please let me know if these dates line up with your schedule. Until then, I’ll look forward to joining your team! Thank you for this tremendous opportunity. Sincerely, Jane [email protected] (212) 345-6798

Job Offer Rejection Thank You Letter Example

If you receive a job offer that you cannot accept, it’s still customary to send a thank you letter.

Subject Line: Job Offer - Social Media Manager Dear Mr. Gold: Thank you for offering me the position of Social Media Manager with Gold Enterprise. I appreciate all the time you took to interview me and consider my application. However, I am sorry to inform you that I will not be able to accept the position. While it sounded wonderful, I must go in a different direction at this time. I wish you all the best and hope we can continue to associate in the future. Once again, thank you for the opportunity to meet you and your team. Sincerely, Jane [email protected] (212) 345-6798

Sample Personal Thank You Letters

Personal thank you letters are not required or expected, but they show your character. You can use informal language to let friends, family members, and even strangers know you appreciate them.

Thank You for Your Hospitality Example Letter

Whenever someone opens the doors to their home and has clearly taken the time to be hospitable, you always want to thank them for sharing their personal space with you. These occasions do well with an old fashioned, handwritten note . But, if you’d prefer an email, that’s acceptable too.

My dearest Jennifer, [Use a comma in informal settings.] Thank you so much for having me and Peter this weekend! We had a fantastic time in Seattle, thanks to your hospitality. I don’t think I’ll ever forget the steak-frites from Jacques Pepin! Your home is absolutely gorgeous and we couldn’t have been more comfortable. It’s safe to say you have the coziest bed on the planet! If you ever find yourself in Savannah, know you have a place to stay! With love, Molly

Thank You for the Gift Example Letter

If someone sent you a gift for a special occasion, you probably want to pick up the phone and call them right away with a word of thanks.

However, it’s still important to send a thank you letter, as it not only solidifies your gratitude, but makes the sender feel special because you took the time to do so.

My dear friend Sara, Thank you for the gorgeous pair of earrings you sent me for my birthday! You know me so well. That rose gold is going to match at least half my wardrobe! It’s been ten years since we met in that fateful English 101 class, and I couldn’t be more grateful for your friendship. Thanks again for making my birthday even more special. I’ll send you a pic when I wear them to work on Monday! With love, Katherine

Special Occasion Thank You Letter Example

Did you celebrate a birthday, wedding , or purchase of a new home amongst friends and family? No matter the occasion, it’s important to send a thank you letter to everyone who took the time to celebrate your special moment.

Dear Amy, Thank you so much for coming out to celebrate my 40th birthday! There’s no doubt this is going to be my best decade yet, and part of that is because I rang it in with you. I hope you enjoyed your time at the party! You'll forever hold a special place in my heart and I can’t thank you enough for making the drive. Beyond that, the silk scarf you gave me is absolutely stunning. I’ve already put it on a few times and paraded before the mirror! You’re so thoughtful (and a girl can never have too many scarves)! I love you to the moon and back. Thank you for making my birthday even more meaningful. Talk soon! Your loving friend, Bella

Printable Thank You Letter Template

You can make thank you letter writing even simpler by using a free thank you letter PDF template. This editable template includes standard formatting for thank you letters so all you have to do is change some of the wording to fit your needs. If you need help accessing the printable, check out this handy troubleshooting guide .

• DESCRIPTION Template for thank you letter
• SOURCE Copyright YourDictionary, Owned by YourDictionary

View and Download PDF

General Letter Writing Tips

Once you have an idea of what you want to say and the tone you need to take, there are a few other details to keep in mind.

Be Thoughtful About Format

Thank you letters can be handwritten, typed, or even emailed. Think about your recipient and choose the most appropriate format. In professional situations, an email is acceptable and may be preferred because it’s quick. For personal scenarios, a handwritten letter can feel more thoughtful.

A delayed thank you letter has less meaning than a prompt response. If you’re drafting a thank you letter for a job interview, send it that same afternoon or the following morning. If you’re thanking a friend for some kind of gracious gesture, send it within a day or two of their act of kindness.

Be Specific

It’s almost a waste of your time if you don’t take a moment to add a personal line or two to your letter. People can sense a generic thank you letter and it will carry little meaning. That said, you don’t have to overdo it with gratitude. Just a simple line or two will do.

Keep in mind that people lead busy lives with packed schedules. Thank you letters can range from a few sentences to a few paragraphs, but you never want to exceed two or three short paragraphs. Remember, you just have to say thank you, offer a thoughtful detail, offer one more word of thanks, and sign off.

Be an Editor

Be sure to review your note before you send it, especially if it’s being sent in a professional capacity. If you’re thanking a potential employer after an interview, this is not the time for even the slightest grammatical error. Sometimes, reading things out loud can help ensure precision. Also, triple check the spelling of the recipient’s first and last name.

Spread Your Gratitude Far and Wide

Although it may seem like letter-writing is a lost art, that’s not true in the world of thank yous. A handwritten note speaks volumes and can make the recipient feel valued. As for professional thank yous, they have the power to make you stand tall amidst a crowd, especially if it’s prompt and memorable. Explore the many awesome ways to say “thanks,” or examples of words of appreciation to get your gratitude on paper.

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How to Write a Thank You Letter: Templates and Examples Included

Hannah Yang

If someone has given you a gift, done you a favor, or helped you in a significant way, you should consider sending them a thank you letter .

A thank you letter shows someone that you appreciated their time, energy, and care about their role in your life. It’s a polite way to express your gratitude for their kindness.

But it can be a chore to write a thank you note, especially if you don’t know how to start. Done wrong, it can come across as meaningless or generic.

This article will give you a step-by-step guide to write the perfect thank you letter, along with templates that you can use for any occasion.

What Do I Need to Include in My Thank You Letters?

What are the best templates i can use to write a thank you note, should i write a thank you note for a referral letter, should i send a thank you letter after a job interview, how do i sign off a thank you note.

There are four steps you should use to write a thank you letter.

We’ll get into advice for specific types of letters soon, but these four rules apply to them all.

Step 1: Express Gratitude for the Specific Action That You’re Writing This Letter About

Say one of your family members gave you a new pair of pajamas for Christmas. It’s better to say “Thank you for the pink pajamas you gave me for Christmas” than simply “Thank you for the Christmas present.”

Be as specific as possible. Try to avoid generic phrases like “Thank you for the present” or “Thank you for the kind favor,” so it doesn’t feel like a sample thank you note.

Step 2: Add a Specific Detail Showing What That Kindness Means to You

Show them that the gift they gave you or the favor they did to you impacted your life in a meaningful way.

For example, if you received a beautiful new notebook as a gift, an author might use this step to write “I can’t wait to use this notebook to write my next novel,” while a college student might use this step to write “This notebook will help me keep all my class notes organized.”

Everyone likes to feel like they’ve made a difference in someone’s life, and it’s important to show the impact that this gift of favor has made on you, specifically.

Step 3: Express How Much Your Relationship with This Person Means to You

It’s important to mention your relationship and how glad you are that this person is in your life. It can be as simple as “Thanks for being such a great friend” or “I’m really glad you’re my uncle.”

If it’s a professional note, you can also mention that you’d like to continue the relationship in the future, such as “I look forward to working with you again.”

Step 4: Close with a Final Word of Appreciation or Reciprocation

This step brings everything full circle with a final note of gratitude. If it’s appropriate, you can offer to reciprocate the kindness sometime by offering them a favor in the future.

Otherwise, you can just thank them again. End on a note that’s short and sweet.

We’ve compiled thank you letter examples for various situations. Feel free to tweak them as needed to fit your specific circumstances.

How Do I Write a Thank You Letter for a Gift?

If someone gave you a gift, here’s how you can use the four steps:

• Step 1: Thank them for the gift that they gave you and mention the occasion they gave it to you for.
• Step 2: Add a specific detail showing what that gift means to you.
• Step 3: Comment on your relationship with the person who gave you the gift.
• Step 4: Thank them again, or offer to use the gift to do something kind for them.

Example 1 : “Thank you very much for the baking kit you got me for Christmas. I’m excited to try out a new recipe next weekend. Thanks for being such a wonderful cousin. Maybe the next time you visit, I can welcome you with your favorite cookies!”

Example 2 : “Thank you very much for the silver earrings you gave me for my birthday! I wore them to school yesterday and received lots of compliments. You’re a really great friend. And of course, you’re welcome to borrow them anytime you want!”

Example 3 : “Lydia and I thank you very much for the wonderful wedding present. It was very thoughtful of you to give us a waffle maker, since it’s no great secret that Lydia and I love breakfast foods. I still think fondly of that time the three of us went to Waffle House together on our freshman year road trip. I hope we get to share many more road trips—and waffles—in the future.”

What Should I Write in a Thank You Letter for a Favor?

If someone did you a favor, here’s how you can use the four steps:

• Step 1: Thank them for the specific favor that they did for you and the day they performed the favor.
• Step 2: Add a specific detail showing what that favor means to you or what impact it made.
• Step 3: Comment on your relationship with the person who did the favor for you.
• Step 4: Thank them again, or, if applicable, offer to reciprocate the favor in the future.

Example 1 : “Thank you for letting me borrow your car last Tuesday. Mine is still in the auto repair shop, and without your help, I wouldn’t have been able to get to my job interview on time. I’m really lucky to have you for a neighbor. Call me if you ever need to borrow my car.”

Example 2 : “Thank you for helping me clean up after the party last Saturday. It would have taken me all night to wash all those dishes alone, but with your help it got done in no time. Thank you for being such a wonderful friend. I hope that I can return the favor if you ever need it.”

Example 3 : “I want to thank you for your hospitality in letting me stay at your house last weekend. I especially enjoyed the chess games we played together each night after dinner—I’ll have to teach my daughters how to play now! It was a delight to see you and your family again. You’re always welcome to stay with us if your work brings you to California.”

How Should I Write a Thank You Letter for a Customer or a Client?

If someone hired you for work or bought one of your products or services, here’s how you can use the four steps:

• Step 1: Thank them for the specific product or service that they purchased from your business.
• Step 2: Add a specific detail about your business.
• Step 3: Tell them how much their business and patronage means to you.
• Step 4: Thank them again, or give them an offer of support or a promotional deal.

Example 1 : “Thank you for trusting Haircut Emporium to cut and style your hair. It’s our mission to help every client feel confident and beautiful and we’re happy we can do that for you. We look forward to seeing you again. As a token of appreciation, we’re enclosing a coupon for 15% off your next haircut.”

Example 2 : “We want to thank you for choosing Ollivanders to provide you with your wand. We’re proud to have serviced some of the finest witches and wizards of the century. Your continued support and patronage means a lot to us. If you have any questions about our wands or services, send us an owl and we’d be happy to assist you.”

Example 3 : “I want you to know how much we enjoy serving your catering needs. We love catering special events and it was a pleasure to serve you this time. Your wedding was absolutely beautiful and we were happy to see the guests enjoying our food. Once again, thank you for your business.”

Depending on the type of business you're in, you may find yourself sending the same thank you notes to multiple clients or customers. While it may not take long to type an individual message, if you’re sending it to say 50 clients, it can get tedious.

Cut the time you take to send these messages in half with ProWritingAid’s Snippet Tool .

Try the Snippet Tool with a free ProWritingAid account.

You can send a thank you note if a teacher, employer, or colleague wrote you a recommendation letter or referred you for a position during your job search.

Here’s how you can use the four steps in this situation:

• Step 1: Thank them for the referral or recommendation.
• Step 2: Tell them what the outcome of the referral or recommendation has been and what you hope that will mean for your career.
• Step 3: Express your appreciation for their role in your professional journey.
• Step 4: Thank them again, or offer to keep them informed of results.

Example 1 : “Thank you for taking the time to write me a letter of recommendation for my application to law school. It’s my dream to become a criminal defense lawyer, and I couldn’t achieve that dream without your help. You’ve been a wonderful professor to all of your students, and I deeply appreciate your help and support. I’ll inform you of the results as soon as I hear back from the law schools I’ve applied to.”

Example 2 : “I can’t thank you enough for referring my services as a babysitter. Thanks to your referral letter, I’ve been hired by a wonderful family with two little girls. I will miss your family very much. Tell the kids I say hi.”

It’s good practice to send a thank you letter to your hiring manager after a job interview.

• Step 1: Thank them for the job interview.
• Step 2: Tell them what you learned from the interview.
• Step 3: Express your appreciation for the company culture, or something else that makes you excited to work here.
• Step 4: Thank them again, and mention that you’re looking forward to the next step.

It’s most common to do this via email. For more tips, read our interview follow-up guide.

Example 1 : “Thank you for taking the time to interview me for the open position at your firm. I learned a lot about the industry from our job interview, and I feel confident that I could do well in this type of career. I enjoy the company culture and look forward to hearing your hiring decision. Thanks again for your help with my job search, and I hope to be working with you soon.”

Example 2 : “I want to thank you for inviting me to your office today. It was great to hear about the company’s goals for bringing new value to customers. Your company seems like a wonderful place to work, and I’m very excited about the opportunity to work with your team. Please let me know if there’s anything else you need from me to move the process forward.”

Your sign-off depends on the recipient of your thank you note.

If you’re writing to a hiring manager, client, or other professional, you may want to use Yours sincerely . Or is it Yours faithfully ?

If your note is more casual, you could write Thanks again or just Thank you .

Those are our favorite templates for writing thank you notes.

You can even add a personal touch by using a handwritten note.

Customize your thank you notes as much as you can to fit your specific situation, and they’ll be sure to impress your friends, family, clients, and colleagues.

Now is a wonderful time to be a copywriter. Download this free book to learn how:

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With the advent of the internet, the copywriting industry is exploding. content is now seen as critical for all online businesses., this guide breaks down the three essential steps you must take if you think copywriting is the career for you..

Be confident about grammar

Check every email, essay, or story for grammar mistakes. Fix them before you press send.

Hannah Yang is a speculative fiction writer who writes about all things strange and surreal. Her work has appeared in Analog Science Fiction, Apex Magazine, The Dark, and elsewhere, and two of her stories have been finalists for the Locus Award. Her favorite hobbies include watercolor painting, playing guitar, and rock climbing. You can follow her work on hannahyang.com, or subscribe to her newsletter for publication updates.

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How to Write a Thank You Letter

Last Updated: December 8, 2023 Approved

This article was co-authored by Tami Claytor . Tami Claytor is an Etiquette Coach, Image Consultant, and the Owner of Always Appropriate Image and Etiquette Consulting in New York, New York. With over 20 years of experience, Tami specializes in teaching etiquette classes to individuals, students, companies, and community organizations. Tami has spent decades studying cultures through her extensive travels across five continents and has created cultural diversity workshops to promote social justice and cross-cultural awareness. She holds a BA in Economics with a concentration in International Relations from Clark University. Tami studied at the Ophelia DeVore School of Charm and the Fashion Institute of Technology, where she earned her Image Consultant Certification. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, 85% of readers who voted found the article helpful, earning it our reader-approved status. This article has been viewed 1,811,731 times.

Many people say "thank you" using text messages or chat these days, but nothing beats writing an old-fashioned thank you letter. It's a meaningful way to express gratitude when you received a gift or where the recipient of someone's thoughtful action. Address your letter warmly and make it personal and sincere.

Composing the Letter

• "Dearest __,"
• "My friend,"
• "To my favorite _____,"

• "Thank you so much for the darling pair of leggings you gave to Leigh!"
• "You are such a dear for coming to my opening night."
• "I am very grateful for your assistance with my senior project this semester."
• "Without you, I wouldn't be the student, or person, that I am today."

• "She has been begging me for a pair of leggings lately! They fit her just right, and she has a red dress that matches them perfectly. They'll be put to good use this winter."
• "You are such a dear for coming to my opening night. It made me happy to see your bright smile in the audience. Knowing you were there helped calm my stage fright."
• "I am very grateful for your assistance with my senior project this semester. You have a lot of students depending on you, and I really appreciate your taking the time to give me so much individual attention."
• "You did not have to take the time to mentor and meet with me -- most people wouldn't -- but your passion and patience has left an impact on me that I will never wear out.

• "It was fun to catch up with you at the party. How are things going with Bobby's soccer team? He has natural talent, that boy. Leigh has been asking about him every day. We can't wait to see you this Christmas."
• "Will you be returning to New York again soon? Next time, I want to take you to dinner at my favorite spot. It'll be nice to have a full-length conversation, rather than rushing to catch up backstage!"
• "I wish you the best with your research this summer, and look forward to seeing you at the NSTA conference in the fall."
• "Best of luck with your new responsibilities and projects. I'm eagerly awaiting the chance to see what you do next, and to keep learning from you from afar."

• "Friends like you are the best part of this town, and I'm looking forward to the day we can sit down together and catch up."
• "Your support throughout my career shows just how incredible of a friend you are. Your warmth, generosity, and kindness mean the world to me."
• "You give the college a good name, and embody everything I love about my school. I hope I can one day pay it forward to students of my own."
• "Anytime you want to talk, collaborate, or share a cup of coffee, you know where to find me. A conversation with you is something I could never turn down."

• To a loved one: Love, Much love, Hugs and Kisses, All my love, Yours,
• To a friend: Cheers, Thanks again, Warmly, See you soon, Many thanks,
• To a colleague: Sincerely, Gratefully yours, Respectfully yours, Best wishes

Choosing Your Format

• If you choose to handwrite it, use a pen with black or blue ink. Write in either print or cursive, as long as your writing is legible.
• If you choose to type it, use a font that's easy to read, like Times New Roman or Arial. This is especially necessary if you're writing a thank you letter to a professional colleague. [9] X Research source

• If you go with stationery, it doesn't have to be fancy. Look for heavier-weight paper made with cotton or another high-quality material. It's fine to use stationery with a design or your initials.
• Packs of thank you cards are sold in stationery shops and drug stores. Consider getting more than one so you'll have cards on hand for next time.

• For example, if you're sending a thank-you note to your boss, and the workplace setting is pretty formal, you might want to choose high-quality business stationery, type the letter and format it according to the standards for a professional business letter .
• If the note is for a friend, you can show a little more personality. Write your note on a funny postcard, or make your own cool stationery.

• However, if you need to thank someone for giving you an actual gift or for dedicating a significant amount of time toward helping you, it's better to send a real letter. People realize that it takes effort to write and mail a letter, and that extra time will be appreciated.
• If you send an email, it should be as well composed and thoughtful as a regular letter would be. In fact, you might want to take even more time making sure it's well written, since you're not going to the trouble of sending it by snail mail.

Following Thank-You Letter Etiquette

• For example, if someone bought you a $100 wedding present, in addition to flying to your wedding and taking time off work to attend, they deserve a full-blown thank you letter on nice paper or a big thank you card.
• On the other hand, if you were the recipient of a $5 Secret Santa stocking stuffer, a short, quick note will do.

• Of course, take the above rule regarding the length of the letter into account. If the recipient deserves a two-page letter, you'd better match the length to the size of the gift and fill up the entire card.

• That said, it's never too late to send a thank you note. Even if you send it months later, out of the blue, it's better than never sending one at all. If you wait this long, though, make it a good, long letter!

Sample Thank You Letters

Here are a range of sample thank you letters to give you ideas for how to approach your writing.

Expert Q&A

• Thanks should be expressed for material and immaterial things. Someone who helped set up or clean up should be thanked just as much as the person who threw the party. Thanks Helpful 0 Not Helpful 0
• Send a thank-you note as soon as possible so the recipient does not feel that you have forgotten her or him. But if time has passed, remember that sending thanks for significant gifts is done "better late than never." Thanks Helpful 0 Not Helpful 0
• If the letter is to a good friend, you can include an inside joke or a bit of news for a more personal touch. Thanks Helpful 0 Not Helpful 0

• Never write a snide or sarcastic thank-you note. It is better to say nothing than to prove that you cannot be grateful for someone's time and effort. Thanks Helpful 36 Not Helpful 12

You Might Also Like

• ↑ https://ideas.hallmark.com/articles/thank-you-ideas/how-to-write-a-thank-you-note/
• ↑ https://www.thebalancecareers.com/general-thank-you-letter-sample-2063961
• ↑ Tami Claytor. Etiquette Coach. Expert Interview. 29 September 2020.
• ↑ https://www.thankyoudiva.com/type-or-hand-write-thank-you-notes-cards-letters.html
• ↑ https://www.fresnostate.edu/studentaffairs/scholarships/faq/thankyouletter.html
• ↑ https://www.washingtonpost.com/lifestyle/style/miss-manners-once-you-get-the-hang-of-it-thank-you-notes-are-easy/2012/07/10/gJQAx1N84W_story.html

About This Article

To write a thank you letter, open with a salutation and express your gratitude sincerely and straightaway. Next, add a line letting the person know why their specific gift is cherished. Then, ask about their life and share a little information from yours to make the note feel personal and to show that you care about the person. Lastly, wrap up the note by quickly expressing your gratitude once more! For tips on formatting and specific phrases you can use, read on! Did this summary help you? Yes No

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wikiHow's Best Advice on Dating & Love

How to Write a Thank You Note (a Real One)

by Pamela Hodges | 31 comments

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Handwritten thank you notes are like sending a hug through the mail. They have personality and character, attributes a computer screen will never have. Let me show you why, when, and how to write a thank-you note.

Need some quick advice? Here are the nine steps to write a handwritten card or thank-you note. Read on for a thorough guide!

How to Write a Thank You Note

• Use nice paper or a card.
• Find a pen with ink that doesn't bleed or smear.
• Begin, “Dear __________,” (insert person's name).
• In the first sentence say, “Thank you,” and what you are thankful for.
• Write at least one sentence of appreciation for the act of kindness or gift.
• Say something nice about the giver .
• Write your closer, such as Regards, Sincerely, All my best .
• Sign your name.
• You don't have to put your address on the inside of the card.

Those are the quick steps. Now read on for a longer guide including some thank you note card examples.

Why You Should Write a Thank You Note

It is easier and quicker to send a text message, an email, or a voice message to say “thank you.” However, if the purpose of the thank-you message is to convey your deepest, most sincere gratitude, taking the time to carefully write a message by your own hand, and not your admin assistant's hand, will mean more to the recipient than an instant media message.

When was the last time you wrote a thank-you note? A real thank-you note on a piece of paper that goes into an envelope with an address written on it and a stamp stuck in the upper right-hand corner?

Was it in response to a generous birthday gift? For graduation gifts? After your wedding? A special occasion or dinner party? What about after a job interview with a hiring manager as a part of the hiring process?

A simple thank you can go a long way to express your appreciation for people, no matter who the intended recipient may be.

Let's write one together today.

What Is a Thank You Note?

A thank you note is a short informal written message of thanks to another person for a specific action. Thank you notes are brief, often no more than five sentences, but they can leave a long-lasting positive impact.

The key word is brief. We are not talking about the changes in currency prices or the bird call of a Painted Bunting here. If you want to write about your summer activities or about how many litter boxes you have, write a handwritten letter instead.

Joe Bunting wrote an article about writing letters, which you can read here: What Letter Writing Can Teach Us . But a thank-you note is not a full letter.

Why You Should Send a Thank You Note:

• You should send a thank-you note because my mother said it is a good idea.
• To connect with another person.
• Send a thank-you note because you want to say thank you.
• The biggest reason to send a thank-you note is because you are a kind, considerate person. And you always want your friends and acquaintances to know how much you appreciate them.
• Because you are thoughtful.

There is simply nothing as personal as a handwritten note. In a stack of bills and flyers, it’s a treasure in a sealed packet, full of promise and potential. —Dan Post Senning

Supply List for Thank You Notes

Before you begin, make sure you have all of the following on hand:

• Notecards or stationery.
• An address.
• A few minutes of your time.

9 Steps to Write a Thank You Note

Writing a thank-you note might sound intimidating, but it is actually quite simple when you follow these nine steps.

1. Use nice paper or a card.

What is nice? Hmmm . . . a standard piece of printer paper, eight and a half by eleven, and an envelope are nice and acceptable. Personal stationery or a plain set of notecards is also nice.

What is not nice paper? A piece of paper ripped out of a notebook with a coffee stain on it, the back of your grocery list, or the back of a power bill would not be considered nice stationery.

2. Use a pen.

Your best choice is one with ink that doesn't bleed or smear.

3. Begin “Dear __________,” (insert person's name).

Check the spelling of the person's name. If Margaret wants to be called Margaret, don't call her Maggie. At least Maggie is not named after a non-stick spray like my name.

If you are on a first-name basis, call the person by their first name. If you don't know the person very well, or they are “The Big Cheese” in a company, use Mr., Ms., or use the full name.

Keep the salutation polite and friendly. “Yo” or “Hey” or “What's up?” might work with your college roommate, but it is a bit casual for a business or professional thank you note. And don't “Hey” your great aunt. Address the card “Dear Aunt Margaret,” not “What's up, Maggie?”

Sigh, I am being a bit bossy. Who am I to tell you what to call your Aunt Margaret?

Only you know your relationship with your dear aunt. Please address the card in the same manner you talk to her. Which I hope is always polite and respectable.

4. The first sentence should have the words “thank you” in it.

And say what you are thankful for. Be specific.

Thank you for the beautiful sweater. Thank you for introducing me to your editor. Thank you for being the best friend I had in grade school. Thank you for being the best mommy in the world. Thank you for cleaning my seven litter boxes. (I can dream. Right?)

5. Write at least one sentence about how much you appreciate the gift.

Thank them for their gift of ten kittens, or tell them how much their act of kindness meant to you. This sentence makes the note more personal.

6. Say something nice about the giver.

For example, tell them you are looking forward to seeing them the next time you are in New Orleans. Or tell them how you wished you lived closer so you could help them shovel their driveway.

7. Write your closer, such as Regards, Sincerely, All my best.

These are all polite and not too informal. “Chow baby” is too informal, and “chow” is actually spelled “ciao.” Don't use the word “love” unless you actually love the person. Signing an email “xo” might give the recipient the wrong idea (unless you're romantically involved!).

8. Sign your name.

Use legible handwriting. This is not a prescription; it is a thank you card. Recipients should not have a difficult time reading the signature.

9. You don't have to put your address on the inside of the card.

Remember, this is not a letter, it is a note. Please put your return address on the envelope. Write clearly.

When to Send a Thank You Note

Not sure when a thank-you note is appropriate? Here are six times to send a thank-you note:

1. When you receive a present.

Whether the present comes in the mail or in person, remember to send a note of gratitude in response. This includes baby shower gifts, wedding day gifts, birthday presents, or really any other time you receive a thoughtful gift. 

2. When someone introduces you to someone else.

If someone helps you connect with someone new, send them a thank you note to show your appreciation for their kindness. This is especially important for work networking. 

3. After you interview for a job.

Yes, send a handwritten thank-you note after a job interview. The handwritten note will help you stand out in a mass of interviewees.

However, according to an article by Molly Triffin on Interview Etiquette in Forbes , you should send a thank-you email to everyone you met in the interview process within twenty-four hours. Managers make quick decisions, and your written note might arrive after they have already made a hiring decision.

So, I suggest do both. Send a handwritten note and an email.

4. As an act of kindness.

When your mother comes and helps you pack up your house when you move from Minnesota to California. And then again five years later when you move from California to Pennsylvania.

Yes, even thank your mother. May no kindness go unthanked.

5. For a huge act of kindness.

When someone comes and cleans all your seven litter boxes without being asked, that is a truly generous gift deserving a thank you note. That hasn't happened yet. But if it does, I will mail a handwritten note.

6. For friendship.

Send a thank-you note to a dear friend because you want them to know how much their friendship means to you. You realize life is precious, and you don't want to get hit by a bus and not have them know you valued the friendship.

The Six Biggest Thank You Note Rules You Should Never Break

There are six unbreakable rules when writing thank-you notes:

1. Don't ask for anything.

Never, never, never in ten million years ask for something at the end of a thank-you note.

Thank you, and, oh by the way, can you do this for me _______________. This is a big NO will a capital N and a capital O. Here is an example of what not to do.

Dear Mr. Faraday, Thank you for introducing me to the President of your company. I appreciate your kindness in helping me meet Mr. Wise Sage. I have enclosed a copy of my manuscript. Will you please read it for me and give it to the editor in charge of acquisitions? Sincerely, Pat Asksfortoomuch

2. Don't tell the person you hated the gift and want to return it.

3. Don't send a printed form letter with your signature printed at the bottom.

4. Don't have your secretary write your thank-you cards for you and then you sign the note. I don't care if you are the President of the Company. Write your own notes. 

5. If you spell a word wrong, don't cross it out and keep writing. Get a new card and start again.

6. My husband said, “Don't use profanity.” 

Thank You Card Examples

Here are just a few more thank you card examples to use the next time you go the extra mile to express your heartfelt appreciation.

Dear Grandma, Thank you for the birthday money. I am using it to buy my favorite cat figurines. Every time I see them, I will think of you. I appreciate how you always make me feel special, not just on my special day. With deepest gratitude,  Nancy

Dear Mr. Lowe, Thank you for the extra time you took tutoring me in Spanish this semester. It has truly made a difference. Teachers like you make a difference, and we can't thank you enough. Sincerely,  Thomas

Dear Ms. Clark, Thank you for meeting with me today to help me with my job search. I left with so many great directions to explore! Your generosity has made a positive impact in my life, and I appreciate it. Sincerely,  Ava Wright

However you choose to express your heartfelt messages, a handwritten note is the perfect way to leave a positive impression. 

Do you write thank-you notes? How do you feel when you receive one? Please tell me in the comments . 

For today's practice, take fifteen minutes to write a thank-you note. Get a notecard, or a piece of paper and write a thank-you note. Then put it in an envelope and mail it.

You don't have to share the contents of your thank-you note here, as it might be personal, but please share that you wrote the note.

If no one has given you a gift in a box with paper and a bow, think of someone who has given you their time, has offered advice, or has supported you with encouragement, then write them a thank-you note.

Alternately, use a thank you note as a jumping off place for a story. Write for fifteen minutes about a character who receives a thank you note and chaos ensues. Share your scene in the Pro Practice Workshop , and leave feedback for a few other writers. 

Thank you for reading! 

Join 100 Day Book

Enrollment closes May 14 at midnight!

Pamela Hodges

Pamela writes stories about art and creativity to help you become the artist you were meant to be. She would love to meet you at pamelahodges.com .

31 Comments

This is a subject close to my heart. Nothing replaces the hand written note. I try to write them weekly to those who mean the most. “Thanks for being you.” By the way, thanks for your superb posts on Write Practice; if I had your home address I would send a note today!

Hello Ruth, You are so thoughtful to write notes every week to your mostest friends. I know mostest is not a word, but that is okay And, thank you for thanking me for writing here. I love getting mail. My address is P.O. Box 314, Pottstown, PA, 19464. And, then I can write you a thank you note, for your thank you note. xo Pamela

I will send you a note too!

Heidi, And I will write you back. 🙂 xo Pamela

When teaching the thank you note, I always made my kids and my students use one sentence (or more) to say exactly why they liked the gift or gesture: Thank you for the museum tour I learned… or the most interesting part was … Thank you for the scarf. It matches perfectly with my new dress. Thank you for the wonderful dinner. It’s always fun to see the creative things you do with liver. Etc.

Oh Nancy, I love liver. What a fun thing to thank someone for. And, I thank you for your suggestions on being specific with a thank you note. I wish you all the best. xo Pamela (I like to sign off xo, even though I said to be careful when using the hugs and kisses. I like to think of my readers as friends.)

The last thank-you note I wrote was on Saturday thanking my niece for including me in her wedding as a bridesmaid and for the gifts she gave me.

I love the example thank you note with the 10 kittens and CatVille, PA! I have a site about writing thank-you notes (www.tonsofthanks.com) and sometimes will include cats in the examples or use the name of my cats as the person’s name in the example.

Hello Heidi, How wonderful to be included in your nieces wedding. And how thoughtful of you to send a thank-you note. Thank you for the link to your site about writing thank-you notes. I will have to check it out. Thank you. xo Pamela

It seems quite common that people think, “That was nice,” but do not communicate it. Presumably imagining that other people are telepathic.

This happens even when it is in the other’s interest to say thank you. Even greedy and selfish people often do not say thank you or acknowledge. And they wonder why they don’t get a gift next time. Or don’t get any help next time they ask.

It is a strange phenomenon!

Hello Ken, Yes, it appears that we are unable to communicate telepathically. Perhaps when we can we won’t need to sent mail anymore. A kind word, or a hug in the mail is always welcome. Thank you for commenting. xo Pamela

Thanks for this post, Pamela,

It makes me feel good to know that hand-written notes do not appertain to the past. Do they still teach school children how to write letters? I send hand-written Christmas, Easter and Birthday cards to family and close friends because I too, consider it to be a special way of communicating. I love receiving hand-written letters. When I see my address on the envelope I know who the letter is from because I recognize the writing. (These are a rarity now) I’ve treasured special cards and letters; re-reading them brings me close to the dear people who sent them to me. Sadly, many of my younger friends think that hand-written cards and letters are ‘old fashioned’ and that email is handy and ‘modern’. Now the only hand-written notes I receive are those on a Christmas or birthday gift.

Keeping in touch by phone, Skype, email is good, but writng those friendship, thank you, greeting notes are priceless. I can see your mailbox overflowing with notes after reading your post. Hugs, because you’re a friend, and because we both love cats.

Hello Lillian, It is special to get a letter in the mail. I can recognize my mother’s handwriting at fifty paces. You are right, a handwritten letter is priceless. I still have the letters my father wrote to me. And, I have letters from my grandmother to one of her friends. She died when my mother was three. An overflowing mailbox would be wonderful. Even one letter from a friend would be wonderful. And a letter from a friend would always be answered. Especially if she liked cats. And a hug for you. xo Pamela

I save the thank you notes I’ve received and read them again at times. I have not written a thank you note in a while. Thanks for the reminder.

Hello Eva, I save thank you notes too. I like to go back and read them. The kind words and painted flowers always brighten my day. I needed the reminder too. xo Pamela

I always, well, I think I always, send handwritten thank you notes/cards. I love picking out just the right card to match the person, whether it’s blank inside or not. While writing, I am reminded of how much that person has done for me. Most of my friends do not send written thank yous, even ones I send ones to for gifts, actions. I love writing letters, and my family and friends say they love to receive them (and say they miss them when I don’t write for a while), but I either don’t get a response back or only a one- or two-liner note!

I once gave a friend my five year old, fully-functional, low mileage, in great condition car. He finally, after about two months, gave me a thank you on a post it note! I helped, financially and in other ways, a niece get into college. She never sent a thank you, and actually quit after the first year!

I honestly don’t know if it’s my relatives and acquaintances, but more and more, I rarely get a written thank you. I now tend to give to strangers and organizations more often than to family and friends. I don’t expect a written thank you and don’t feel the loss.

Hello Alexandriete, Yes, feeling the loss. I know what you mean. And, it’s not as though a person is kind because they want to be thanked. But, not being thanked, even verbally, does feel like a loss. I am always grateful when someone takes the time to text me a thank-you. At least I know they got the gift. So a text would be like a piece of cake, and a thank-you note would be like getting the whole cake. Not hearing at all, would be like no cake. You sound like you have kind heart. I hope the loss of thank you notes doesn’t take away your joy. Sending you hugs, xo Pamela

I have written thank you notes for over 40 years and will continue to do so until I can no longer write . . . okay, let me clarify that by saying until no one is able to read my handwriting!! I feel very fortunate to have the need quite often to write a quick thank you note to a friend or acquaintance. I hope that need continues to arise!!

My grandma wrote thank-you notes until she was 100! Then she decided she was done writing notes (any kind of notes, not just thank-you notes).

Your Grandma was a wise woman. She knew how to take of herself. xo Pamela

Hello OkieWriter, You look like a bookcase. So nice to meet you. You are so kind to write thank you notes. My husbands grandmother wrote thank you notes until the day she died. We have the desk she wrote from. I pray your handwriting is always legible so people can be blessed by your kindness. xo Pamela

I haven’t written a thank you note in a very long time – I know, I’m now on the naughty list – sorry, teacher, I’ll try to do better next time. 🙁

One of the keynote speakers at my son’s college graduation this year mentioned in his speech the importance of handwritten thank you’s (He was sharing how much others had helped him on his personal road to success). This to a graduating class of some 2000+ tech-savvy, instant messaging, face-booking, tweeting graduates with newly acquired BA’s and MA’s.

He received quite an applause for the comment …

Hello David, Ah, you are not on the naughty list yet. Actually, in my classroom there is no naughty list. There is always hope and joy.

The keynote speaker at your son’s college graduation sounds very wise. Is your son home for Thanksgiving this year? Like today? Perhaps you and your son could sit down and write a few thank you notes today. And, if you don’t have any notecards, then just brainstorm today who you want to thank. Then tomorrow go shopping together for notecards and stamps. Have him write a thank you note to every professor and every person who invested in his life in college. I think you have more power to shape your son’s life by example than any keynote speaker from a podium. And, today, I am going to write a few thank you notes myself. I wish you all my best. Thank you for your honesty. xo Pamela

Writing thank you notes are classy and sophisticated. Good for our children to learn to be courteous and cordial.

Hello LaCresha Lawson,

Thank you for reading my article and commenting. Yes, learning to be courteous and cordial is important. I wish you all my best, xo Pamela

Thank you so much. And, you as well.

I also write a thank you note to the hosts of a dinner party or any sort of party. I thank them for including me in whatever the occasion. I have step-great-grandchildren, ages 7 and 5 whom I’ve never met, that live in another state. I have sent them books as gifts for their birthdays and Christmas since their births. I have yet to receive a thank you or any acknowledgement that the gift had arrived from their parents or the children. Am I to assume the gifts are unappreciated?

Hello Judy, I love your photograph. You are very kind to write thank-you notes, it shows your kindness and your heart. And, it makes me sad that the gifts you send to your step-great-grandchildren are not even acknowledged. I seriously don’t understand why people can’t even call to say the gifts have arrived. Maybe they don’t have your phone number, or maybe they lost the package the gifts came in and don’t have your return address. Or maybe they take the gifts for granted. I think it is hard to not change the habit of gift giving based on the response. I don’t think we give gifts so we get a thank-you. I would never want to un give a gift, but a thank-you card would be like getting a hug in the mail. And, who doesn’t like hugs? Wishing you all my best, Pamela

Thanks Pamela, I will continue to send the children gifts. It’s not their fault they haven’t been taught to write a note or acknowledge they received their gift. Maybe when they are older, I’ll send them personalized stationery, stamps, and an etiquette book for children. Judy

If you want your thank you note to ooze some class try this:

http://www.ebay.com.au/itm/Classic-26-letter-A-Z-Alphabet-Initial-Sealing-Wax-Seal-Stamp-For-You-Box-Kit-/131639351928?var=&hash=item1ea6511a78:m:mphlVhkoWNpQOqYvU2Nqwtw

I bought one and it makes an ordinary letter look very spiffing.

Thank you Pamela! Your advice was exactly what I was looking for to help with structure and ideas for writing thank you notes! Please keep up the good work!

When should I wrote a thank you note for help that is ongoing, but short-term? Various friends and family have been providing childcare while we deal with a family health issue. The whole experience will last about a month. Most of those who have already helped will provide the same assistance again over the next few weeks. Should I wait until the month is over or should I send notes right away? If the latter, should I send a second round of thank you notes at the end? Thanks for your guidance!

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Best Thank-You Letter Examples and Templates

Tips for Writing a Thank-You Letter

How to use examples and templates, interview thank-you letter template.

• Interview Thank-You Letter Example

General Thank-You Note Template

• More Thank-You Samples

Sending a thank-you note after an interview, a networking event, an informational interview, or any other event related to your job search is a great way to show your professionalism. After you get hired, it is also a way to maintain contact with people you met during your job search.

Thank-you notes aren't just for job searching. Sending a written note, email, or LinkedIn message to people who have helped you on the job or have done something that will enhance your career is a good way to cement relationships and show your appreciation.

Alison Czinkota / The Balance 

Send one. You should send a thank-you letter whenever someone helps you with your job search. For example, you should send thank-you notes after job interviews, internships, and informational interviews.

If someone did something nice or helpful at work, send them a thank-you email.

Consider the format. Some people send handwritten thank-you notes, and others send typed letters. Some formal organizations (like law and accounting firms) might prefer a traditional handwritten note. A handwritten note also allows you to give a personal touch to your message. However, most companies are fine with a typed letter. Think about the company culture when deciding the format of your letter.

Send it as soon as possible. You want to send your letter as soon as possible. This is especially important for an interview thank-you letter; you want to remind the interviewer that you are a strong candidate before he or she makes a decision. For this reason, you might choose to send a thank-you email instead of a note or typed letter.

You can also send an email and then follow up with a note.

Be concise. Keep the letter short—no longer than a page. You want to say thank you sincerely but briefly.

Sell yourself. If this is a thank-you letter for an interview, use the letter as a chance to remind the employer why you are an ideal candidate. Remind them of something you discussed in the interview, or provide some new information that you forgot to mention. This may be your last chance to make a strong impression.

Proofread. Be sure to thoroughly edit your letter. All your communications must look professional and polished.

Thank-you letter samples are a useful way to guide your writing. A sample can help you decide what kind of content you should include as well as how to format your letter. 

Thank-you letter templates can also be very useful. They help you with the layout of your letter, such as how to organize the different sections of your message.

While letter samples and templates are great starting points for your own message, you should always edit a message to fit your situation. A personalized letter or email will make the best impression.

There are guidelines you should follow for writing your letters, including standard length, margins, font, and format. Sending a properly formatted, grammatically correct letter or email message will leave the reader with the best impression.

This is an interview thank-you letter sample.  Download the letter template  (compatible with Google Docs or Word Online) or read the example below.

Interview Thank-You Letter Example (Text Version)

Joseph Q. Applicant 123 Main Street Anytown, CA 12345 555-212-1234 joesphq@email.com

May 21, 2024

Jane Smith Director, Human Resources Acme Office Supplies 123 Business Rd. Business City, NY 54321

Dear Ms. Smith:

Thank you so much for interviewing me for the open sales position. I appreciate the time you spent explaining the hiring process and how your training program works. You’re clearly very knowledgeable about sales and marketing.

I enjoy working in sales and believe I would be an excellent fit for the position. I love a challenge, and your innovative training program intrigues me. 

As we discussed during the interview, my sales numbers at my current job increased by 50 percent over the past three years, and I was at the top of our sales force last year. I’m confident that combining my current experience with your training program will allow me to reach the top of your sales force as well. 

Thank you again for taking the time to talk to me about the position. I believe I can benefit your company and look forward to meeting again soon. In the meantime, please let me know if you need any additional information. 

Signature  (for a hard copy letter)

Joseph Q. Applicant

Contact Information:  If you are sending a printed letter or note, list your contact information above the salutation. If you are sending an email thank-you message, list your contact information below your signature.

Salutation: In formal situations, start with, "Dear Mr./Ms. Last Name:" If it's more casual (to a peer, for example), it's appropriate to start with a less formal greeting.

​First Paragraph: Your first sentence should state that you are reaching out to thank the recipient for what they have provided you. In this first paragraph, you might include another sentence reiterating your thanks. For example, you can acknowledge that you know they are a busy person, and you are especially grateful that they took the time to help you. While your tone should come across as expressive and warm, avoid going overboard with effusive praises. Ultimately, you want to be sure your communication is genuine.

Second Paragraph: In your second paragraph, you can explain why you are so grateful and how their support has impacted you specifically, or how you anticipate it impacting you in the future. 

Be specific so that the reader knows this is a personal letter, rather than a generic one you've sent to multiple contacts.

Third (optional) Paragraph: Use your optional third paragraph as a way to maintain your relationship with this person going forward. If you feel like you have something to offer them in return, you could mention it in this paragraph. Alternatively, you could suggest that you'd love to treat them to a coffee or simply that you would like to stay in touch. Ultimately, you should tailor what you say to your relationship with the person, but the goal of this paragraph is to keep the door open to future communication.

​Finally, in your closing paragraph, reiterate your gratitude with a simple, short final sentence.

Your Typed Name

More Thank-You Letter and Note Examples and Templates

Interview Thank-You Letter Example Use this note to thank the interviewer and to mention that you are available to provide more information on your candidacy.

Email Thank-You Message Example Email thank-you message to send directly after a job interview.

General Thank-You Letter Example Here is a general thank-you letter you can send (via email or mail) to the people who have helped you with your job search.

Sample Thank-You Letter Requesting a Second Interview This sample thank-you letter requests a second interview and reiterates your interest in the position.

Sample Thank-You Letter for an Internship Saying thank you for an internship is a good way to show you appreciate the opportunity​ and to continue your relationship with the organization.

Sample Thank-You Letter for a Job Offer Sample thank-you letter accepting a job offer.

Sample Thank-You Note for a Team Member Use these thank-you letter examples to let a team member know how much you appreciate their hard work.

Sample Thank You and Appreciation Letters for a Boss Thank-you letter samples to send to your boss if they do something particularly helpful or meaningful.

Letter of Appreciation Sample Sample appreciation letter to send to a contact who assisted with your job search.

Networking Thank-You Letter Example Here is a sample letter you can send (via email or mail) to networking contacts who help you with your job search.

Job Offer Rejection Letter Examples Sample thank-you letter that thanks the employer for the job offer but politely declines the position.

Sample Thank-You Letter After Being Rejected for a Job Use this sample thank-you note if you applied for a job but got rejected.

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How to Write the Perfect Thank-You Note

Incorporate tradition into your modern world with these tips for easily drafting thank-you notes for every occasion.

Blake Bakkila is an editorial assistant at Real Simple. If she’s not picking experts’ brains for the magazine’s Now What?! page, she’s probably running through Central Park or to the nearest ice cream store.

Maggie Seaver is the digital health and wellness editor at Real Simple, with seven years of experience writing lifestyle and wellness content. She spends her days writing and editing stories about sleep, mental health, fitness, preventive health, nutrition, personal development, relationships, healthy habits, and beyond. She loves demystifying complicated health topics, debunking wellness fads, and sharing practical, science-backed solutions for healthy living.

• Handwritten vs. Digital
• When to Send
• What to Write
• Thank You Note Wording

A special gift. A delicious, home-cooked meal. An extended stay at your friend's house . Let's face it: It's nice when people go out of their way to make you feel special. So what better way to express your gratitude than with a thank-you note?

Admittedly—in an era when social media, emails, and text messages are the preferred methods of communication—sending a handwritten letter feels a bit old-fashioned. In fact, thank-you notes have been traced back to as far as the 15th century. But the truth is, appreciating your loved ones (and good manners in general) will never go out of style.

To help bring the storied tradition to modern times, a few etiquette experts share everything you need to know about writing and sending thank-you notes.

Do you need to send handwritten thank-you notes?

We love snail mail as much as the next person, but writing out a formal letter, buying stamps, and popping it in the mailbox is a lot more difficult than sending a quick email from your phone. So can you text a thank you? The answer isn't always so cut and dry.

"Depending on the relationship you have with the recipient, a thank-you text or email is acceptable, especially if that'll be the next opportunity you speak with them," explains Bonnie Tsai, founder and director of Beyond Etiquette . "Also, when timing is crucial, you can send a quick text or email before mailing a handwritten thank-you note one to two days after."

For example, she says an electronic thank you is permissible if your friend treats you to lunch. You can also send your friend an email or text if you already speak with them two to three times a week. After all, it would be a little awkward if you carried on with another conversation if you didn't express your gratitude.

So when do you need to bust out the pen and paper? Tsai says a handwritten note is required for business interactions, dinner parties, gifts, or events where you are the guest of honor.

"If the occasion was purely social, but hosted by someone you conduct business with, be sure to address the thank-you note to both the host and their significant other," Tsai adds. "The more expensive the entertainment or occasion, the more necessary it is to write a personal thank-you note.

When should you send thank-you notes?

Not to stress you out or anything, but thank-you notes should be sent out pronto. "Thank-you notes should be sent immediately," says Nick Leighton, co-host of an etiquette podcast called Were You Raised by Wolves? "If you have to ask, it probably should have already been sent."

And contrary to popular belief, Leighton argues newlyweds do not have up to a year to send out thank-you cards for their wedding gifts. "Thank-you notes should be mailed out immediately," he says. "Even if that's before the wedding."

That said, Leighton acknowledges there are some exceptions to the rule — especially if time is of the essence.

"Email is OK for when timeliness is paramount; when you don't have their mailing address and can't obtain it; or when the kindness you're thanking someone for is on the smaller side, such as giving a few restaurant recommendations."

What should you write in a thank-you note?

Now, the million dollar question: What are you supposed to write in a thank-you note? The good news is that your letter doesn't have to be a modern-day masterpiece.

"The beauty of a thank-you note is in its simplicity. They don't need to be long unless warranted," says Lisa Lyons , an event planner who received the US delegate seat to the International Etiquette & Protocol Academy Of London for its Train the Trainer program.

To help, Lyons breaks down the perfect thank-you note into five easy steps.

Begin with a greeting

Depending on how well you know the recipient, you can use more casual greetings such as "hello" but I nearly always opt for "dear." If they are a married couple, be sure to address them both here.

Offer your thanks (and be specific)

If you are sending thanks for a gifted item, mention it specifically and, if applicable, how you have or plan to use the gift. If you are sending a thank you for money, "your generosity" is a lovely alternative. If you are sending thanks after an event, mention what a great time you had.

Add a personal comment or anecdote

Try and include a great memory of the evening or hopes to see each other again soon.

Sign politely

"With gratitude" and "cordially" are both classics.

Mail promptly

Timely thank-you notes are preferable however, the time frame is dictated by the occasion. Following a wedding, proper etiquette suggests sending thank-you notes within one year, but sooner is always better. After attending a dinner party, however, it's best to send your note within one week.

How should you word your thank-you?

To draft a great thank-you note, etiquette experts Catherine Newman and Diane Gottsman compiled a few thank-you note examples you can easily personalize for any occasion:

Thank-you note wording for gifts

As a template, try constructing your thank-you note for a gift with, "Thank you for the [insert gift here]. I am looking forward to using it [describe action or appropriate time you will use it]."

Other thank-you note examples:

• "Thank you for the cookware. It is just what I need to make your famous Italian sauce. I plan to use your recipe very soon."
• "Thank you so much for the beautiful silver picture frame. I have the perfect picture to put in it and the perfect shelf to put it on."
• "Oh my goodness, a BMW! You are the best grandparents ever!" (It's more challenging, but still totally doable, with something less wonderful, like a scratchy sweater, Newman assures).

Thank-you note wording for money

When crafting a thank-you message for a monetary gift, don't mention how much money they gave you, warns Gottsman, a national etiquette expert, author of Modern Etiquette for a Better Life , and founder of The Protocol School of Texas. Use the following template for a thank-you note about receiving money: "Thank you so much for the gift. I am planning to [mention an activity, project, or product you are hoping to buy] and your generosity will certainly help me [the result of the activity, project, or product purchase]."

• "There's a really great robotics kit I've had my eye on."
• "As you know, I'm saving up for a car, so I'm going to put this right in the bank."
• "We are saving to put a deposit down on a new apartment and your generosity has helped us immensely. I can't wait to host you for dinner soon—possibly in our new apartment!"

Thank-you wording for acts of support

This template will help when writing a note to someone who has helped support you: "Thank you for [act of kindness]. I am so grateful to have you as a [relationship]."

• "Your visit to the hospital lifted my spirits. I am feeling much better and wanted to let you know how much I appreciate your support."
• "To say you are always there when I need you would be an understatement. I want you to know how much I appreciate your support during this difficult time. It has made the transition easier."
• "Thank you for checking in on me. I will never forget your kindness and hope to do the same for you one day."

Now that you know the basics, go out and stock up on thank-you notes. You'll be happy to have them on hand when the need arises.

Thank you note wording for wedding guests

Thank you notes are an important way to show your appreciation to everyone who attended your wedding day or helped you celebrate somehow.

For guests who attended the wedding, be sure to emphasize your gratitude for them sharing the day with you. Try wording like this: " Thank you so much for celebrating our wedding day with us. We were so glad to have you by our sides on our special day. "

For guests who guests who attended and gave a gift or money, be sure to also include a thank you message for their generosity, following the wording suggestions provided above.

And for guests who were unable to attend the wedding but still sent a gift or money, make sure to send them a thank you note as well. Try wording it like this: " Thank you so much for [the gift or money]. [Mention how you will use the gift or money.] We missed you at the wedding but we hope to see you soon. "

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50 Thoughtful Notes of Thanks to Express Sincere Gratitude

Category: Thank Yous

Figuring out the right words for a note of thanks can be challenging. Whether it’s to express gratitude for a gift, professional gesture, or an act of kindness, our guide makes it simple. We provide you with concise strategies, many examples of notes of thanks, and the essential dos and don’ts for tailoring your message to any context.

Key Takeaways

The opening: set a grateful tone, mentioning why you are thanking them, conclude with warm wishes, wedding day thank you notes, birthday thank you notes, baby shower thank you notes, professional business thank you notes, for the incredible friend, for the inspiring teacher, for the kind neighbor, for the supportive coworker, for the supportive family member, honoring a dedicated worker, workplace thank-you phrases, personal notes of gratitude, how handwrytten can help, how do you say thank you for all you do, what is an example of a thank you note, why is personalizing a thank-you note important, how can i express gratitude for different occasions, what should i include in a professional thank-you note.

• A well-crafted thank-you note should express heartfelt gratitude, provide specific details of what is being thanked for, and be promptly delivered to show genuine appreciation.
• Expressing thanks in professional contexts reinforces client relationships, leaves a positive impression post-interview, and can deepen collaboration and team morale when acknowledging contributions.
• The medium of a thank-you message, be it handwritten or digital, carries significance, with handwritten notes offering a personal touch and digital messages providing immediacy and efficiency.

Crafting the perfect note of thanks

Imagine receiving a handwritten thank-you note. The time taken to pen the message, the unique handwriting, the heartfelt words – aren’t they all a testament to the sender’s sincere appreciation?

Crafting a thank-you note involves more than simply expressing gratitude. It’s an opportunity to personalize your message, express your feelings directly, and demonstrate that you value the recipient’s thoughtfulness.

To craft the perfect thank-you note, it’s necessary to understand a few crucial components. The opening sets the tone, the body of the message carries the weight of your gratitude, and the conclusion wraps up your feelings neatly. Let’s delve deeper into each of these aspects.

The opening of your thank-you note plays a pivotal role in establishing a tone of gratitude.

Open with phrases that immediately express your gratitude, such as ‘Thank you so much,’ or ‘I am grateful for…’. This not only sets the tone of sincere gratitude but also focuses on the personal impact of the recipient’s actions.

Personalizing the note by acknowledging a specific detail about the recipient’s gift or action, for instance, can make a significant difference in how your message is received. This way, you can convey your heartfelt appreciation right from the beginning, paving the way for a meaningful thank-you message.

The underlying reason for your gratitude constitutes the heart of your thank-you note. Your thank-you note should:

• Acknowledge the specific gift or favor
• Share original thoughts about its unique significance
• Mention how you plan to use the gift or how their support has moved you.

Such detailed appreciation not only conveys your sincere thanks but also highlights the value of their precious gift in your relationship. Remember, genuine enjoyment and practical appreciation of the gift make your thank-you note more authentic and meaningful.

The conclusion of your thank-you note holds equal importance as its beginning. Ending on a positive note and repeating your thanks ensures that your note leaves a lasting, favorable impression. Expressing excitement for future interactions demonstrates an appreciation for the ongoing relationship. Depending on the tone of your message, you can opt for a formal, warm, or casual sign-off like ‘With sincere gratitude,’ ‘Warmly,’ or ‘Cheers!’.

This not only concludes your thank-you note but also leaves the recipient with a sense of your warm wishes and gratitude, thank you for always being there.

Expressing thanks for various occasions

Gratitude can be expressed in numerous ways, and it’s necessary to adapt your thank-you notes to various occasions. Be it a wedding day, a birthday bash, or a baby shower, the essence of expressing gratitude remains the same, but the specific context brings in a unique flavor.

So, how can we ensure that our thank-you messages resonate appropriately with the occasion? Let’s delve into various examples of notes of thanks for different occasions.

Your special day was made even more memorable with the love and support of those around you! Sending out a thank-you note after your wedding day is a kind gesture that acknowledges your guests’ efforts and contributions. Here’s how you can make each note as special as they made your day:

1. Example for a close family member:

Dear Aunt Maggie,

Thank you so much for being part of our big day! Your presence meant the world to us, and the beautiful crystal vase you gifted us has already found its perfect spot in our living room. Every time we look at it, we’re reminded of your love and generosity. Can’t wait to have you over for dinner soon!

With love and hugs,

Emily and Luke

2. Example for a friend:

I’m so grateful you could make it to our wedding! Your dance moves were legendary and truly brought joy to everyone. Plus, your thoughtful gift will definitely help us kickstart our new life together. Let’s catch up over a game night soon?

Jen and Dan

3. Example for a coworker:

Dear Janet,

Your warm wishes on our wedding day were incredibly touching. Thank you for the elegant set of wine glasses – what a thoughtful gift! You’ll have to join us for a toast to celebrate one of these evenings. Your kindness is greatly appreciated.

Anna and Mark

4. Example for a distant relative:

Dear Uncle Larry,

Thank you for being part of our special day, even though you had to travel quite a distance! Your presence meant the world to us. We’re extremely grateful for your generous gift – it will definitely come in handy as we embark on this new journey together. Let’s plan that family reunion soon!

Love always,

Sophie and Tom

5. Example for a group of friends:

Hey everyone!

We can’t thank you enough for celebrating our wedding day with us! It was an incredible day filled with love, laughter, and unforgettable memories. Thank you for the experience at the vineyard – we enjoyed every minute of it! Let’s plan another trip together soon?

Megan and Ryan

6. Example for a distant friend:

Dear Sarah,

Even though you couldn’t make it to our wedding, your warm wishes and thoughtful gift arrived just in time! We were deeply touched by the beautiful photo frame – it’s already hanging in our home. We’ll definitely have you over for dinner soon so we can catch up properly.

Katie and David

Birthdays are a time to celebrate with loved ones, enjoy delicious treats, and create unforgettable memories. A birthday party is incomplete without the friends and family who shower us with love, hugs, and thoughtful gifts. Let’s see how we can express our gratitude for their presence and presents:

7. Example for a best friend

Thank you for making my birthday so special! Your surprise party was amazing, and I’m still in awe of the customized scrapbook – it’s one of my most treasured possessions now. Can’t wait to celebrate your birthday next month!

8. Example for a family member:

Dear Grandpa,

Thank you for coming to my birthday party! Your presence always brings a smile to my face. I’m so grateful for the new camera – can’t wait to capture all our family gatherings with it. See you soon!

9. Example for a coworker:

I was delighted to see you at my birthday lunch! Thank you for taking the time out of your busy schedule to celebrate with us. And the gift card for my favorite bookstore is just perfect – I can’t wait to use it! Let’s plan a team outing soon?

10. Example for a distant friend:

I’m so grateful you remembered my birthday and sent me such a thoughtful gift all the way from across the country! The scarf is beautiful, and I’ve been getting so many compliments on it. Let’s catch up over a video call soon!

Welcoming a new addition to the family is a magical experience filled with love and excitement. A baby shower brings together friends and family to celebrate this joyous occasion and shower the parents-to-be with love, blessings, and adorable gifts. Here’s how you can thank your loved ones for their support during this special time:

11. Example for a close friend:

Thank you so much for organizing the baby shower and making it such a memorable event! Your attention to detail was amazing, and I’m in love with the handmade blanket you gave us – it’s perfect for our little one. Let’s plan a playdate soon?

12. Example for a family member:

Dear Aunt Rachel,

Thank you for coming to my baby shower and making me feel so loved and supported! Your gift of baby clothes is adorable, and I can’t wait to dress up the little one in them. Thank you for all your love and guidance – I look up to you as a role model.

13. Example for a coworker:

Thank you for attending my baby shower and bringing such a thoughtful gift! The diaper bag is going to be so useful, especially with all the pockets and compartments. Can’t wait for our little ones to meet each other!

14. Example for a distant relative:

Dear Uncle Ben,

Thank you for the beautiful card and gift you sent us for our baby shower! Your warm wishes and kind words mean so much to us. We can’t wait to introduce our little one to you when we visit next summer!

Jack and Emily

15. Example for a group of friends:

I can’t thank you enough for the amazing baby shower and all your love and support! The diaper cake was so creative, and we’ll definitely use all the diapers. Your friendship means everything to me, and I’m grateful to have you in my life.

In the business world, expressing gratitude is an essential part of maintaining strong relationships and building a positive reputation. Whether it’s thanking a client for their business or showing appreciation to a colleague for their hard work, sending a thank you note can go a long way in strengthening professional connections. Let’s see some examples of how to write professional business thank you notes :

16. Example for a client:

Dear Ms. Johnson,

Thank you for choosing our company for your project! It was a pleasure working with you and your team, and we’re thrilled to hear that the end result exceeded your expectations. We look forward to collaborating with you on future projects.

Best regards,

17. Example for a colleague:

I wanted to express my gratitude for all your hard work and dedication on the recent project. Your contributions were crucial in its success, and I’m thankful to have you as a teammate. Looking forward to working together on more projects in the future.

18. Example for an interviewer:

Dear Mr. Thompson,

Thank you for taking the time to interview me for the sales position at your company. I appreciate the opportunity to learn more about the role and your company’s culture. Your insights were valuable, and I’m excited about the potential of joining your team.

Emily Brown

19. Example for a mentor:

Dear Ms. Harris,

I cannot thank you enough for being my mentor these past few months. Your guidance and advice have been invaluable to me, and I’m grateful for the opportunity to learn from someone as experienced and knowledgeable as you. Thank you for investing your time in my professional development.

20. Example for a business partner:

Dear Mr. Patel,

Thank you for your partnership on our recent project! The results exceeded our expectations, and I’m grateful for your expertise and collaboration. It’s a pleasure doing business with you, and I look forward to our continued success together.

Julia Smith

Personalized thank you notes for special people

There are individuals in our lives who occupy a cherished spot in our hearts. Friends who’ve been with us through thick and thin, teachers who’ve guided us on our academic journey, each deserving of a heartfelt thank-you note.

Let’s explore how to craft personalized notes filled with sincere gratitude for these special people.

21. Example for a romantic partner:

My dearest John,

I can’t thank you enough for being by my side through all the ups and downs. You’re not just my partner, but my best friend, and I’m grateful every day to have you in my life. Thank you for always supporting and loving me unconditionally.

Forever yours,

22. Example for a childhood friend:

Dear Rachel,

Thank you for being my rock since we were kids. I cherish all the memories we’ve made and look forward to creating more in the years to come. You’re not just a friend, but family, and I’m so grateful for our bond.

Love you always,

23. Example for a long-distance friend:

Thank you for always staying in touch and being an incredible friend despite the miles between us. Your calls, texts, and care packages mean the world to me. Can’t wait to see you again soon and catch up properly.

24. Example for a high school teacher:

Dear Mrs. Johnson,

I wanted to thank you for being more than just a teacher but also a mentor and role model. Your classes were always my favorite, and your guidance helped me shape my career path. I’ll always be grateful for the impact you’ve had on my life.

25. Example for a college professor:

Dear Professor Smith,

I wanted to express my gratitude for your dedication and support during my time at university. Your classes challenged me to think outside the box, and your mentorship helped me grow both personally and professionally. Thank you for being an amazing professor.

26. Example for a music teacher:

Dear Ms. Davis,

Thank you for teaching me not just how to play an instrument but also the value of hard work and perseverance. Your passion for music was contagious, and I’m forever grateful for the lessons you’ve taught me. You’ve inspired me to pursue my dreams in the world of music.

27. Example for a helpful neighbor:

Dear Mr. and Mrs. Lopez,

Thank you for being such wonderful neighbors! Your kindness and willingness to lend a helping hand have not gone unnoticed. We feel lucky to have you as our neighbors, and we’re grateful for the sense of community you’ve created in our neighborhood.

With thanks,

The Johnsons

28. Example for a friendly neighbor:

I just wanted to say thank you for always being so friendly and welcoming to me since I moved in. Your kindness has made my transition to a new neighborhood much smoother, and I’m fortunate to have you as my neighbor.

29. Example for a thoughtful neighbor:

Thank you for always keeping an eye on our house when we’re away and for bringing in our mail and packages. Your thoughtfulness means a lot to us, and we’re lucky to have such a caring neighbor like you.

30. Example for a teamwork-oriented coworker:

I wanted to take a moment to thank you for being an amazing teammate! Your dedication, hard work, and positive attitude have made a huge difference in our team’s success. It’s a pleasure working with someone who values teamwork as much as I do.

31. Example for a mentor-like coworker:

Dear Maria,

Thank you for being more than just a colleague but also a mentor to me. Your guidance and advice have been invaluable, and I’m grateful for the opportunity to learn from someone as experienced and knowledgeable as you. You’ve made a significant impact on my professional growth.

32. Example for a collaborative coworker:

I wanted to thank you for being an incredible collaborator! Your creativity, expertise, and open-mindedness have helped us achieve some amazing results on our projects. I truly appreciate your willingness to work together and the positive energy you bring to our team.

33. Example for a sibling:

I wanted to thank you for always being there for me, no matter what. You’re not just my brother, but also my confidant and biggest supporter. I couldn’t have asked for a better sibling, and I’m grateful to have you in my life.

34. Example for a parent:

Dear Mom and Dad,

I can never thank you enough for everything you’ve done for me. You’ve always been my rock, my cheerleader, and my guiding light. I’m blessed to have such amazing parents who’ve shaped me into the person I am today. Thank you for your unwavering love and support.

With all my heart,

35. Example for a grandparent:

Dear Grandma,

I wanted to express my gratitude for all the wisdom, love, and stories you’ve shared with me over the years. You’re not just my grandma, but also a role model and friend. I’m so lucky to have you in my life, and I’ll always cherish our special bond.

36. Example for a loyal employee:

I wanted to recognize your hard work and dedication to the company. Your commitment and contributions have not gone unnoticed, and I appreciate all that you do to make our team successful. Thank you for being an exceptional employee.

37. Example for a dedicated volunteer:

Thank you for your unwavering commitment to our organization. Your selflessness and dedication to helping others are truly inspiring, and we couldn’t do it without volunteers like you. You make a significant impact in the community, and we’re grateful for your service.

The Volunteer Committee

38. Example for a devoted caregiver:

Dear Mrs. Rodriguez,

I wanted to take a moment to express my appreciation for your tireless care and devotion to our loved one. Your kindness, patience, and compassion have made all the difference during this difficult time. We are fortunate to have you as a caregiver, and we cannot thank you enough.

With sincere gratitude,

The Smith Family

39. For a job well done:

Great work, team!

Excellent job, everyone.

We couldn’t have done it without you.

You all knocked it out of the park!

Kudos on a successful project.

40. For going above and beyond:

I’m blown away by your dedication.

Thank you for going above and beyond!

Your hard work does not go unnoticed.

I appreciate your extra effort.

You truly exceeded expectations.

41. For teamwork and collaboration:

Teamwork makes the dream work!

Thank you for working together so seamlessly.

Everyone played a crucial role in this project’s success.

It was a pleasure collaborating with all of you.

We make an amazing team!

42. For support and encouragement:

Thank you for always being a source of support and encouragement.

I couldn’t have done it without you.

Your words meant a lot to me.

You are an incredible motivator.

43. For a positive attitude:

Your positivity is infectious!

Thank you for bringing such a positive energy to the workplace.

I appreciate your upbeat attitude, even during tough times.

You make the workplace a happier place.

44. For being reliable and dependable:

I can always count on you.

Thank you for consistently delivering high-quality work.

Your reliability is unmatched.

It’s such a relief knowing I can rely on you.

45. To a friend:

I just wanted to let you know how much your friendship means to me. Your support, laughter, and companionship have helped me get through some tough times. I am blessed to have a friend like you in my life.

46. To a family member:

Dear Aunt Linda,

Thank you for all the love and guidance you’ve given me over the years. You’ve always been like a second mother to me, and I’m grateful for your presence in my life. I hope you know how much you are loved and appreciated.

47. To a teacher or mentor:

I wanted to express my gratitude for all the knowledge and guidance you have imparted on me. You have not only taught me academic subjects but also valuable life lessons. I am grateful for your dedication and passion for teaching.

48. To a neighbor:

I just wanted to thank you for always being there to lend a helping hand. Whether it’s mowing our lawn or watching our dog, your kindness and generosity do not go unnoticed. We are lucky to have such a wonderful neighbor like you.

49. To a healthcare worker:

Dear Dr. Patel,

I cannot thank you enough for your expertise and compassionate care during my recent hospital stay. Your patience, kindness, and skill made all the difference in my recovery. I am grateful to have you as my doctor.

With sincere appreciation,

50. To a random act of kindness:

Dear Stranger,

I wanted to thank you for your random act of kindness today. Your gesture brightened my day and reminded me that there are still good people in the world. I will pay it forward and spread kindness wherever I go.

Thank you from the bottom of my heart,

Expressing gratitude is a simple yet powerful way to acknowledge the kindness and generosity of others. Whether it’s a handwritten note, a professional email, a social media shoutout, or a personalized message for a special person, a heartfelt thank-you note can make all the difference. It not only conveys your sincere appreciation but also strengthens relationships and leaves a lasting impression.

That’s why Handwrytten is here to help you make a lasting impact with your gratitude. With Handwrytten, you can effortlessly send personalized, handwritten notes that truly stand out. So, take a moment to express your gratitude. After all, a little thank-you can go a long way!

Frequently Asked Questions About Notes of Thanks

Thank you for all that you do. Your hard work and support are truly appreciated. (No date)

A good example of a thank you note would be:

“Dear [Name],

I am writing this note to express my deepest gratitude for your incredible generosity and thoughtfulness. Your selfless actions have touched my heart and made a lasting impact on my life.”

Personalizing a thank-you note is important because it demonstrates to the recipient that you value their thoughtfulness and effort, creating a genuine and heartfelt connection.

You can express gratitude for different occasions by tailoring your thank-you notes to match the specific event, such as weddings, birthdays, and baby showers. This ensures that your message resonates appropriately with the occasion.

In a professional thank-you note, be sure to express gratitude for ongoing support, acknowledge the recipient’s hard work and dedication, and mention the value of their contributions.

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Thank you notes are an appropriate way to express gratitude to a friend, loved one, or colleague for any sort of gift or act of kindness. They're also a great way to connect with friends and loved ones or strengthen your relationship with a friend or partner.

When to Send a Thank You Note

It’s never wrong to send a thank you note, and people always appreciate getting “thanks” for their efforts. And if you're thinking about whether or not you should write a thank you note, you probably should. Anyone would appreciate receiving a thank you note, and some people may be expecting one.

All gifts should be acknowledged with a note, unless the present was opened in front of the giver—then you have the chance to thank them in person.

• After you've received a gift, whether from a wedding, shower, or birthday
• After you've attended a party or event which someone else spent a great deal of time organizing
• After receiving handwritten cards, whether congratulatory or otherwise (notes of condolences)
• After receiving gifts or notes of well wishes during a period of illness

Context matters. Read more about what type of thank you notes to send under different circumstances .

Is it Too Late to Send a Thank You Note?

Write your notes as soon as possible, and don’t hesitate if you feel you’re late: A late note is always better than no note at all.

The Power of a Handwritten Thank You Note

It's always correct to send handwritten thank-you's, and people always appreciate them. Handwritten notes are warmer and more personal than a phone call or email, and only second best to thanking someone in person.

Email is okay to thank for a coffee or meal that was casual or whose invitation was extended by email in the first place. It's also okay for very small favors. But for dinner parties, big favors, an actual gift, or being a houseguest, handwritten thank-you notes are your best bet for an expression of warm, heartfelt thanks.

There is simply nothing as personal as a handwritten note. In a stack of bills and flyers, it's a treasure in a sealed packet, full of promise and potential. It is a visceral reminder of someone far away.

They are an opportunity for us to connect to the people in our lives in a meaningful way. In an increasingly informal digital world, continuing to pull out pen and paper is a way to distinguish yourself. The handwritten thank-you note speaks volumes simply as a medium and sends the message that you care enough to invest yourself personally in acknowledging another.

Handwritten notes still have a personality, warmth and, when needed, gravitas that computer screens don't. And questions of appropriateness aside, people still enjoy opening them. More than anything, that tells me they have lasting value. So, send a little joy someone's way.

How to Write a Thank You Note

Sometimes it's easy to write off a heartfelt thank-you note. Other times, writer's block can set in—especially when you are staring down a large stack of them. Before you start, remember that thanking people needs to be about just that: expressing thanks. So refocus, reorganize, and rethink the process.

Above all, try to enjoy yourself. Giving thanks shouldn’t be a chore—and doesn’t have to be if you make the effort to keep it interesting.

This is a brief note, about four sentences, meant to express something you are grateful for. Be sure to say what you mean directly. The thank-you note is special; it's to express your appreciation, so keep the focus there.

• Formal/Professional – Dear {{title}} {{last_Name}},
• Professional – Dear {{first_Name}} {{last_Name}},
• Close Professional/Social – Dear {{first_Name}},
• Social – Dearest {{first_Name}},
• Good friend – First name, Nickname, or Initials
• I am so thankful/grateful for...
• I want to say how much I appreciated...
• I am writing this note to acknowledge...
• I want you to know how much I value...
• Second Sentence – Personalize the note with an original thought about the things you are thanking for, the effort or thought behind it, what it means to you and the relationship.
• Third sentence (optional) – Pull the focus back and think about the future. Suggest future actions or direction or develop the thought from sentence two.
• Fourth sentence – repeat the thanks or offer a concluding thought.
• Formal/Professional/Social – Sincerely
• Professional/Social – Best regards, Regards, All the best, Best, Respectfully yours, Cordially
• Social/Personal – Yours truly, Warmly, Affectionately yours, With great affection, With love, etc.

Read more tips on how to write thank you notes .

Examples of Thank You Notes

Professional sample:.

Dear Carla Ramirez,

Thank you for taking the time to meet with me on Monday. I appreciated the opportunity to learn more about your team and look forward to working together over the coming year. Please feel free to reach out to me if I can help with anything during the transition. Thanks you again and I can't wait to get started.

Sincerely, Daniel Senning

Social Sample:

Thank you so much for sending the new baby blanket you made for Anisha. It is simply the softest thing that has ever touched our little one, I don't know how you make such wonderful things. You are beyond thoughtful. I do hope that you will make time for a visit as soon as it is possible, we can't wait to see you in person. Thank you again for everything, we can feel the love from here.

Yours truly, Millan

Still have questions? Read our thank you card FAQs .

Teaching Your Kids Why & How to Write Thank You Notes

Sure, it sounds like a dream: Your children running up to you and begging to write thank-you notes to their aunts, uncles, and cousin Pete. It could be a reality—if you cut out the obligation and play up the gratitude. Explain the value and purpose of the notes: “Thank-you notes are a special way to tell Nanna & Grandpa how much you liked their present.”

So focus on fun and honest sentiment. Get creative. Make what could be hours of boredom into an event they want to take part in—and in doing so take some of the burden off yourself.

Read our article on how to teach your kids to have fun writing thank you notes .

Being Thankful: Thank-You Note FAQs

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If you're a senior, chances are you made need to write a few thank you notes this month.

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May 10, 2024

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How To Write a Thank You Note With Gratitude In Mind

Published May 08, 2024

Author Bridget Reed

Among the most cherished and timeless ways to show appreciation is by writing a thoughtful thank you note. Whether it's a quick and meaningful phrase on a Post-it or a longer note on just the right greeting card , small gestures carry a significant weight of sincerity and add a personal touch. In an online world, going analog to show appreciation means the world.

Celebrate special occasions and the magic in the everyday moments that matter with a thank you message that radiates gratitude.

Gratitude Improves Communication 

Gratitude, at its core, is a powerful force that fosters connection, enhances well-being, and strengthens relationships at any stage. Psychologically, it reinforces positive feelings and happiness for both the giver and the recipient by creating a reserve of generosity and appreciation to support the foundation of a safe and meaningful connection. Socially, it fosters and deepens bonds, showing an effort to delight those on the receiving end and appreciation on the part of the giver of gratitude.

When you craft a thank you note that centers gratitude, you elevate it from a simple acknowledgment to a lasting sentiment and meaningful memento. A generic "thank you" becomes a sincere expression of appreciation, conveying the genuine impact of the recipient's own efforts. 

Effectively communicating gratitude begins with the realization that every thank you note, whether a handwritten note or a formal thank you letter, is an opportunity to make someone feel truly valued. 

The Right Medium for Your Thank You Note

The medium you choose to express gratitude is as impactful as the message, and showing extra care and consideration always counts. A traditional handwritten thank you card holds a unique charm and personal touch, making it the gold standard for showing heartfelt appreciation. 

There’s something undeniably special about receiving a physical note , where the time taken to write it, the feel of the paper (quality means it’s an instant keepsake), and the personalization shown in the handwriting of a person you care about, all contribute to the sense of connection and sincerity. 

Thank you emails and text messages offer immediacy and convenience that can be more suitable for some situations, like a quick follow-up after a job interview or expressing thanks for a digital gift card. Some might argue that digital messages lack the personal touch of a handwritten note, but with careful wording and a heartfelt message, these can still convey deep appreciation. 

For those occasions that call for mail, such as wedding gifts, special occasions like Christmas and Valentine’s Day, or even a birthday party, sending a thank you card through the post adds an element of surprise and delight. 

How To Craft Your Message

Now that you’ve chosen your method for gratitude, here’s how to write the perfect note to get your message across:

• Opening With the Right Salutation: The beginning of your thank you note sets the tone for your message. A personalized salutation, such as “Dear [Name],” adds a warm touch, especially when you’re addressing the note to someone you know well or wish to express respect towards. In formal situations, such as a job interview follow-up, using “Dear Mr./Mrs. [Last Name]” shows professionalism and enthusiasm.
• Body of the Message: This is where your gratitude comes to life. Start by expressing your thanks directly, mentioning the specific gift, act of kindness, or effort you’re acknowledging. “Thank you so much for the beautiful wedding gift” or “I deeply appreciate your hard work on the project last week” personalizes your message and adds specificity that matters. 
• Concluding Your Note: Your sign-off is the final moment to express your feelings. Choose a closing that fits the tone of your message and your relationship with the recipient. “Sincerely” works well for formal or professional notes, while “With Love” or “Best Regards” might be more suited for close friends, family, or loved ones. Follow this with your name or nickname they gave you to end on a personal note.

Incorporating these elements into your thank you message gives thanks and shows intention. In a few simple steps, you can make the recipient feel as special and valued as their gift or gesture

How Do You Find the Perfect Thank You Card?

Choosing the right thank you card is an essential part of the process. The card itself serves as a canvas for your message, and its design, quality, and style can significantly enhance the sentiment of your message — intentionality, appreciation, and care should be central to the process and the message. 

Here's how to pick a card that adds an extra layer of meaning to your words of thanks:

• Reflect on the Relationship : The nature of your relationship with the recipient should guide your card choice. For close friends and family, a card that mirrors their personality or interests can make the thank you note even more special. Abstract flora postcards or tutti frutti postcards take a lighthearted approach that pairs well with an already-established relationship and adds the kind of flair your loved one will display proudly and keep for years to come.
• Celebrate the Occasion: The event or reason for giving thanks should be a key consideration for setting the appropriate tone for the message. While wedding thank you cards often feature motifs evoking thoughts of love and partnership, those following a job interview should be more understated and professional without getting too personal. Seasonal cards can be a wonderful touch for expressing gratitude for gifts received during holidays like Christmas or Valentine's Day.
• Add a Personal Touch: Cards that allow for customization can elevate your thank you note. Look for options that let you add a personal photo or offer space for a handwritten message inside. This shows that you’ve put thought and effort into your gesture of thanks. 
• Pay Attention to Quality: The quality of the card reflects the depth of your gratitude. A well-made, high-quality card sends a message that you value the recipient and the act of kindness you're thanking them for. It doesn’t have to be expensive, but it should feel special.
• Opt for Eco-Friendly Options: For the environmentally conscious, there are many beautiful thank you cards made from recycled materials or sustainably sourced paper. Choosing an eco-friendly card can be a thoughtful nod to your values and those of the recipient.
• Get a Matching Envelope: Don’t overlook the envelope. A matching envelope adds a finishing touch to your thank you card, making the entire package more appealing. Some cards come with decorated or lined envelopes that enhance the overall experience of receiving a thank you note.

When selecting a thank you card, remember it's an extension of your gratitude. The care and consideration you put into choosing the right card can mirror the warmth and sincerity of your message.

The Lasting Impact of a Thoughtful Thank You

We’ve gone through the essentials of crafting a thank you note that shows sincerity and personal touch. From the significance of picking the right medium to the nuances of writing a message that truly conveys gratitude , each step is an opportunity to reinforce the bonds we share with those around us. 

Remember, whether it’s for a thoughtful gift, a kind gesture, or hard work recognized, the key to a great (and grateful) thank you lies in the authenticity and thoughtfulness of your approach.

With each word of thanks, you’re not only acknowledging a gesture or a gift; you’re nurturing a connection, celebrating kindness, and spreading a little more joy into the world. 

Check out Poketo’s blog for more useful tips and tricks.

Why You Should Write More Thank You Notes | Time

70 Thoughtful Messages For A Meaningful Thank You Note | Southern Living

Do Thank-You Notes Still Matter? | New York Times

A simple thank-you note is a powerful tool—and history proves it | Fast Company

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Thank-you messages: what to write in a thank-you card.

You know that wonderful, warm-fuzzy feeling that comes over you when someone goes out of his or her way to spoil you, feed you, treat you, welcome you, bless you, support you or help you out? Of course you do. The feeling is gratitude, and it feels even better when you express it!

A handwritten card or note of thanks is one of the most heartfelt and meaningful ways to express gratitude. Maybe you can’t repay your recipient for the nice thing he or she has done, but you can reflect the thoughtfulness with the time and care you put into writing and sending a warm, gracious thank-you card or note.

If you need a little help getting beyond, “Thanks so much…,” you’re in the right place. Our “What to Write in a Thank-You Card” guide is full of thank-you-writing inspiration and message ideas from Hallmark writers. Whether you read the whole guide or skip to your specific thank-you situation, we hope it adds to the feel-good factor of putting your thanks in writing.

Inspired? Create and share by tagging @Hallmark .

Thank You Messages: What to Write in a Thank-You Card

• Simple Thank-You Messages
• Thank-You Messages for a Gift
• Thank-You Messages for Help
• Thank-You Messages for Hospitality
• Professional Relationship Thank-You Messages
• Warm Closing for Thank-You Cards
• What to Write in a Thank-You Card VIDEO

Simple Thank-You Messages  

If you’ve chosen a card with a printed sentiment (more than just “Thank You”), then you don’t have to add very much. Briefly mention the specific gift or kindness you’re thanking the recipient for. Then add a warm thought like one of these…

• “You’re the best.”
• “I’m humbled and grateful.”
• “You knocked me off my feet!”
• “My heart is still smiling.”
• “Your thoughtfulness is a gift I will always treasure.”
• “Sometimes the simplest things mean the most.”
• “The banana bread was fabulous. You made my day.”
• “I’m touched beyond words.”
• “All I can say is wow! (Except, of course, I’m grateful.)”
• “My heart just keeps thanking you and thanking you.”
• “You’re a blessing to me.”
• “Thank you for being my angel.”

Writing tip: Sign and send your thank-you card while the gift or event is still fresh in your mind. Within three days is ideal, but in most situations a “thanks” will be appreciated no matter how late it arrives.

Thank-You Messages for a Gift  

Birthday, holiday and just because.

Here are some questions you could try to answer when writing a thank-you for a birthday , holiday or just-because gift: What was the gift? What do you like about it? Why was it a good choice for you? What do you plan to do with it? How did you feel when you opened it? How did it make you feel about the giver? Below are some message examples that answer one or several of those questions.

• “Thank you for the bling hanger for my marathon medals. You know me so well!”
• “I love the milk-glass vase. I’ll think of you every time I see it on my table.”
• “Thank you for the fun and funky purse. I don’t know where you find such unique things!”
• “The table runner you sent for my birthday is perfect! I can tell you spent a lot of time picking it out, and it makes me smile to think about how thoughtful you are.”
• “I was so thrilled when I opened the new hiking boots. You knew exactly what I wanted.”
• “Thank you so much for the new alarm clock. I’d been needing one, and the one you chose is perfect to use with my phone!”
• “Bless your big and generous heart!”

Writing tip: Here are a few words to describe gifts: fabulous, perfect, touching, beautiful, unique, appreciated, awesome and much-needed. Some words to describe gift givers: generous, thoughtful, creative, sweet, considerate and caring.

Graduation, wedding, baby and other life events

The challenging thing about these life-event thank-you notes is that you likely have several of them to write. It’s fine to develop a general formula for what you’ll write, but anytime the task starts to become burdensome, put down your pen and come back to it later. You want to sound appreciative and enthusiastic, and you’re more likely to come across that way if you write five thank-you cards a day over 10 days, rather than 50 all at once.

• “Wow! We are so touched by your generous wedding gift. The place settings will be used and enjoyed often—and we’ll think of you every time.”
• “Thank you for adding to the joy of our wedding with your warm wishes and thoughtful gift. We love the candlesticks and how they look on our hall table.”
• “Thank you for the adorable fire engine sleeper and bib for Ben. You put a smile in our hearts. Can’t wait to send you a picture of him wearing it!”
• “From the bottom of my heart, thank you for organizing the group gift of the car seat and stroller for my baby shower. You shouldn’t have. (But it’s so nice you did!)”
• “Thank you for the e-reader! I’m already using it and loving it. I really appreciate you thinking of me on my graduation.”
• “I so appreciate your thoughtful graduation gift to me. The watch is beautiful, and it almost makes me look like a real grown-up when I wear it 😉 Thank you so much. You’re the best!”

Some things never go out of style. Sending a thank-you card in a  timely fashion is one of them. Say “thanks” in minutes with a Hallmark Personalized Card ! 

Make their day with a personalized Photo Card using your favorite pictures, or send them a video message with a Video Greeting Card. Shop personalized cards here .

Writing tip: You get a little more time to write thank-you cards for graduation , wedding , shower and baby gifts. It’s still best to write and send a card as soon as possible, but for a wedding gift, you have up to three months to send it. And if you have a new baby, people will understand if it takes that long or longer.

Money and gift cards

You’re not hard to buy for—you’re easy to love because you write such a nice thank-you when someone gives you money or a gift card! Here are some ways to make a giver feel great about choosing that option for you.

• “Thank you for the generous gift card to REI! It will be such a big help in getting ready for my big camping trip. It’s much appreciated.”
• “Thank you for the birthday $5! You’d be surprised at how happy this little tradition of ours always makes me. Burger and fries, here I come!”
• “I just used the birthday money you sent toward a new power sander. I’m really excited to start using it. Thanks so much for making it happen!”
• “Just wanted to say a big THANK YOU for the coffee shop gift card. Do you know me or what?”
• “Thank you for your thoughtful and generous gift. I haven’t decided how I’ll use it yet, but I wanted you to know how happy and grateful I am.”

Writing tip: There’s no hard-and-fast rule on whether to mention the specific amount of money you were given in your thank-you message. If it feels tacky or wrong to you, then skip it. But if you feel like it highlights or helps identify the gift, it’s perfectly fine to include.

Thank-You Messages for Help  

House or pet sitting, yard work or housework, help during a busy or difficult time, above-and-beyond assistance with a project at work… anytime someone steps in and makes your life a little easier, call it out with a thank-you note.

More general examples

• “This has been a challenging time, and I appreciate you so much.”
• “You have no idea how much your help has meant.”
• “For all the little and big ways you’ve pitched in…thanks!”
• “There was nothing random about your acts of kindness. Thank you for all you have done.”
• “I can never thank you enough. But this is a start.”
• “You always know how to make life brighter for everyone you know.”
• “I can’t possibly repay you.”
• “You are always so helpful.”
• “You make the world a nicer place.”
• “You went above and beyond, and I am touched and grateful.”
• “You took common courtesy to an uncommon level. We’re so grateful for your help.”

More specific examples

• “Thank you for taking care of the lawn while Kevin was in the hospital. I don’t know what I would’ve done without you.”
• “For my burden-bearing, laughter-sharing, forever-caring friend…a very happy, hug-filled, heartfelt thanks.”
• “The best way to thank you for your work on my project is to keep you informed of the outcome—and I promise to do that. Meanwhile, you have played such an important part and your help won’t be forgotten.”
• “It’s harder and harder these days to get the number of volunteers we need—but you made time in your busy schedule to step up. That means even more as every year gets busier.”
• “I’m using you as an example to my kids of someone unselfish, giving and ready with a can-do spirit. I hope they turn out just like you.”
• “Thank you for the wonderful meals you brought and arranged during Emily’s bed rest. Our hearts have been deeply touched by your kindness.”

Writing tip: If writing a thank-you takes you back to high school and turns your writing awkwardly stiff or formal, then relax and try to write like you speak. If you’re a person who would say, “Thanks so much for watching our dog!” then say, “Thanks so much for watching our dog!” Just exactly like that.

Thank-You Messages for Hospitality  

When someone opens his or her home to you for a meal, a party or an overnight stay, that definitely calls for a written thank-you.

• “A big thank-you to you both for letting me crash at your place (again) during the conference. You always make me feel just like family.”
• “Thanks for the great time…and the great memories.”
• “Thank you so much for hosting my shower. I felt like a total VIP.”
• “My heartfelt thanks to you for opening your home to me during my visit. I loved every minute of my stay.”
• “What a great party! You really know how to make good times happen. Thank you for letting me be part of it.”
• “Thank you for a lovely evening filled with laughter and good conversation. I’m still smiling.”
• “Thank you for the unforgettable meal. You’re incredible.”
• “Your home is so warm, welcoming and delightful. I felt so pampered.”
• “I didn’t want to leave. Don’t let that scare you—I promise not to show up all packed and ready to move in. It’s tempting, though.”
• “You spoiled me rotten! The delicious food. The comfy bed. The company. The fun. Thanks for everything!”
• “I felt like Goldilocks. Everything was JUST RIGHT.”

Writing tip: Thank-you advice from a longtime Hallmark writer: “I think about what has touched me in the notes I’ve received from people. I try to just let my heart speak and not worry that I’m being ‘gushy’ or ‘over the top.’ When you’re sincere, I don’t think you can be.”

Professional Relationship Thank-You Messages  

It’s good business to send a handwritten thank-you note for the courtesy of an interview, for referrals or opportunities, for above-and-beyond work done for you, for mentoring and many other professional situations. After an interview, a gracious thank-you card can distinguish one candidate from another. More generally, it makes the sender memorable, leaving a positive impression and paving the way for a lasting business relationship.

• “Thank you so much for inviting me to interview for your open account specialist position. I truly appreciate the time you took to talk with me about this opportunity and the company. I enjoyed learning more about your work group and how I might fit into that team. Please don’t hesitate to contact me with any follow-up questions you might have. I hope to talk with you again soon.”
• “Thank you for your invaluable mentoring these past three months. I’ve had fun getting to know you better, and I’ve learned so much from talking with you and seeing how you work. You are amazing at what you do! I’m grateful to have had the chance to work with you so closely.”
• “I can’t thank you enough for advising me to send my résumé to your colleague Dana Evans. I now have an interview scheduled with her next week to discuss some freelance work, and I’m really excited about the assignment she’s describing. It was very kind of you to refer me to her. I hope I can find a way to return the favor soon!”

Writing tip: In business communication, it’s all about relationships—establishing them, keeping them strong and making them work for you. Sending a written thank-you is a standout way to do all those things!

Warm Closings for Thank-You Cards  

A warm closing is like the bow on top of your thank-you message. Choose one of ours or create your own.

• Lots of love,
• Love always,
• Much love to you,
• Love and thanks,
• Warmest thanks,
• Beyond grateful,
• Feeling spoiled,
• Gratefully,
• With gratitude,
• God bless you,
• God bless you now and always,
• ThankyouThankyouThankyou,

Want to go the extra mile? Add a little token of your appreciation to the note with a thank you gift .

What to Write in a Thank-You Card VIDEO  

Find out the simple formula for crafting your own thank you messages and get some real life examples from Hallmark Senior Writer Cat Hollyer in this short video.

• greeting card messages
• Additional contributions from Ellen Brenneman, Bev Carlson, Suzanne Heins, Cat Hollyer, Dan Taylor and Molly Wigand.

Keely Chace is a Hallmark Master Writer who loves reading, running and spending time with her husband and daughters. She shares writing tips in her "What to Write" series on Hallmark & Community.

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How to Write a Professional Thank-You Email

I n a competitive job market, every little detail counts. So, while a thank-you email may seem like a small gesture, a well-written one can set you apart from the sea of competition and showcase your interest in the position.

Crafting the perfect email can be tricky. But don’t worry. We’ll guide you through the essentials of writing a professional thank-you note to help you leave a lasting impression on your potential employer.

Why Send a Thank-You Email?

• Being polite is a professional superpower. A recent survey by Zety found that conscientiousness and agreeableness are the two top qualities employers look for in potential new hires and job candidates. To demonstrate your thoughtfulness, good manners and ability to follow up, always send a thank-you letter after any interaction during the hiring process.
• Demonstrated interest. Given the volume of applications and interviews hiring managers have to sift through to find their ideal hire, sending a thank-you letter helps you stand out from the crowd and showcase your genuine interest in the company. Certified career and resume strategist Victoria Morneau recommends sending a thank-you note even if you've been rejected for the job, as circumstances can change, and you might still be considered for future opportunities. “Back when I interviewed for my first real job upon graduating post-secondary, I was told I was the only candidate to send a thank-you note. Needless to say, I was hired.”

When Should a Thank-You Letter Be Sent?

The general rule of thumb is to send a thank-you letter to everyone you've interacted with during the hiring process. This means not just the interviewer from the first round but also those who participated in subsequent rounds – even if you've already met and thanked them before.

To ensure that the person receives your thank-you letter while the interview is still fresh in their memory, Morneau says it’s best to “send a thank-you email within 24 hours of the interview, during office hours (8 a.m. to 4 p.m.).”

And if you haven't heard back from your desired company after a week, it may be appropriate to check in on the hiring process. Beyond that, she advises that you refrain from further follow-ups. “I once dealt with a candidate who kept pushing and pushing for more information on why they weren't hired. I think it's appropriate to ask for constructive feedback, but after that, you need to know when it's time to move on.”

What to Include in a Thank-You Email

Here are five elements to include in your thank-you emails:

• Conversation reminder. Joseph Liu, career change consultant and host of the "Career Relaunch" podcast, says, “For example, you could include one key learning, a memorable takeaway or a reminder of why you’re excited about the role.” By mentioning specific points from the interview, you demonstrate your engagement and attentiveness to the discussion. 
• Your gratitude. In a few sentences, thank the interviewers for their time and for allowing you to interview for the role. While this may seem obvious, Liu says it’s important to explicitly include the words "thank you" in the email. 
• The value you could provide. Ideally, you want to demonstrate your ability to add value to the company. To do so, Liu says you could “build on an idea you discussed, share a resource or even offer to introduce the interviewer to a helpful contact.” However, don't stress too much if you're struggling to come up with something valuable to share. It's better to skip this step than to force something into your email that feels inauthentic or forced. 
• Your interest in the company. In the thank-you email, reiterate why you’re interested in the role and why you’re the right person for it. For example, you could explain how your current skills transfer to the position you interviewed for. 
• Next steps. Following an interview, Liu says you should send a thank-you email “explicitly stating you hope the hiring manager will give you the opportunity to progress to the next round of interviews.” And if you don’t hear back from the company after a week, send a follow-up email to show your eagerness to pursue this opportunity.

Professional Thank-You Email Samples

Refer to these samples to get your creative juices flowing before crafting thank-you emails following different stages of the interview process.

Thank-You Email After a Phone Screen:

Here’s what you could send to a recruiter after an initial phone screening interview :

Thank you for discussing the (insert job title) position at X Company with me today. I was glad to hear my background is an ideal match for the team, and I look forward to the next steps in the process.”

“Dear Mr. Smith,

Thank you so much for taking the time to speak with me today about my interest in joining X Company as an (insert job title). I understand you must engage with many talented applicants, and I appreciate your eagerness to delve into my background and skills.

I’m confident that my previous experiences in various areas, namely A, B and C, are directly in line with the responsibilities that come with this position, and I’m thrilled at the prospects of adding value to your organization.

I remain very interested in this position and look forward to taking the next step of an in-person interview. Please don't hesitate to be in touch if you need any further information."

Thank-You Email After an Interview:

A thank-you email is a customary gesture that speaks volumes about your character. So, regardless of how you fared in your first round of interviews, always send a thank-you email within 24 hours. Doing so shows the hiring team you appreciate the opportunity and highlights your professionalism and interest in the position.

Here are two templates to help craft your thank-you emails after an interview:

“Dear Miss Adams, 

It was a pleasure meeting you today at X Company. I genuinely appreciate you taking the time out of your hectic schedule to introduce yourself and hear about my qualifications. Your question on A was excellent, as it allowed me to explore the topic of B with you.

After our meeting, I took some time to reflect upon our conversations, and it dawned on me that while responding to your question on C, I failed to elaborate on D. I believe that providing you with this additional information will help your assessment of my candidacy.

Finally, I hope my background and experience in A, B and C will help demonstrate my ability to offer unparalleled value to your company.

Thank you once again for your valuable time and consideration. Please don't hesitate to contact me if I can provide any other information that will help to make an appropriate evaluation of my candidacy."

Thank you so much for your time today. I truly enjoyed learning more about the growth and future goals of the X team at (insert company name). I believe the knowledge I gained from my previous company's experience with a similar growth spurt could be of great value to your team.

Please let me know if I can provide any additional information to demonstrate my qualifications. I’m very interested in continuing in the interview process and appreciate your ongoing consideration.”

Professional Email for a Status Update:

In most cases, you should hear back from the company within one week (two weeks max) after the first round of interviews. Unless the hiring team has specifically informed you that it’ll take longer, consider sending a follow-up email to check the status. Here’s what it could look like:

“Hi Mary, 

I really enjoyed meeting with you on (insert date) and wanted to express my gratitude for the opportunity to discuss my qualifications and skills for the position of (insert job title).

As you know, I’m very interested in becoming a part of (insert company name), and I’m both excited and eager to potentially join your team. I understand that the selection process can take time, and I would like to follow up with you on the status of my application.

May I kindly ask if there are any updates on the position I applied for? It would be helpful if you could give me a rough timeline for when I can expect to hear back from you.

Again, thank you so much for your consideration. I hope to hear from you soon."

Check Your Work

Your thank-you email shows the hiring manager how you communicate, so double-check it and ensure the spelling and grammar are correct. Loren Margolis, certified career coach and founder of TLS Leaders, says it’s also important to “match the tone of your thank-you emails to the tone of the organization.” For example, if the company has a formal culture, start your greeting with “Dear (name)” or “Hello (name)” instead of “Hey (name).” But if it’s a more casual startup, using “Dear (name)” may make you appear too formal.

Also, remember that some hiring managers might share notes with other team members, so don’t forget to customize your emails based on the person's title, department and interests to avoid looking like you’ve copied and pasted the same message multiple times.

Copyright 2023 U.S. News & World Report

42+ Customer Thank You Message to Show Your Appreciation

• May 9, 2024

Reader Disclosure:  Some of the posts on our site may contain affiliate links. Clicking may earn us a commission at no extra cost to you. Thank you for your support! Read our  Disclosure

Unlock the treasure trove of appreciation with 42+ innovative ways to express gratitude to your valued customers! Saying thank you is more than just a courtesy – it’s a powerful tool for building strong relationships, fostering loyalty, and standing out in a competitive market.

Whether you’re thanking customers for their purchases, feedback, or referrals, we’ve got various customer thank you messages suitable for any occasion. Improve your customer perception process and leave a lasting impression with these thoughtful thank you messages.

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Why Customer Thank You Messages Are Important

Customer thank you messages play a pivotal role in business-customer interaction. Their importance cannot be understated, as they reflect a business’s commitment to customer satisfaction and engagement. The insights from various sources underscore the multi-faceted benefits of responding to customer feedback.

A survey reveals that 81% of people see sending thank you notes as crucial. This practice underscores the value of acknowledging others’ gestures. Interestingly, 80% appreciate receiving these tokens of gratitude themselves. It highlights mutual respect and value for appreciation.

The act of sending thank you notes is still prevalent today. About 22% of individuals often send thank you notes, whether by mail or electronically. Meanwhile, 38% sometimes engage in this practice. This shows a considerable number of people continue to value this tradition.

Thank you notes are not just for personal gestures. They’re also common after receiving gifts, attending important events, and having professional interactions. For instance, 72% send them after getting a gift. This broad usage underscores the versatility and enduring relevance of thank you messages.

The most notable importance of sending customer feedback thank you messages is their potential to reach a broader audience. These messages resonate with the original reviewers and prospective customers, shaping perceptions and influencing decisions.

Tips on How to Write a Customer Thank You Message (Do’s & Dont’s)

When crafting a customer thank you message, it’s important to follow certain do’s and don’ts to ensure your message resonates positively with recipients:

Do’s:

• Personalize the message: Address customers by name and tailor the message to reflect their specific interaction or purchase.
• Express genuine gratitude: Sincerely thank customers for their support, feedback, or loyalty, highlighting the value they bring to your business.
• Be specific: Mention specific actions or contributions the customer made that you’re grateful for, whether it’s a purchase, referral, or positive review.

Don’ts:

• Use generic templates: Avoid generic or automated messages that lack personalization and fail to connect meaningfully with recipients.
• Overwhelm with promotions: While offering discounts or promotions can be a nice gesture, avoid making the message solely about sales or marketing.
• Sound insincere: Make sure your gratitude is genuine and heartfelt, avoiding overly formal or robotic language that may feel impersonal.

Recommended Blogs for You: 👉 5 Great Alternatives + Synonyms for “Happy to Help” 👉 10 Ways to Improve Your Customer Service Strategy 👉 What is the Voice of Customer Services and Why Does it Matter 👉 What is World Class Customer Service and How to Achieve it 👉 What are the Common Mistakes in Customer Service

42+ customer thank you messages to show your appreciation

 Here are 42+ customer thank you messages to show your appreciation:

Transaction-Based

A. customer thank you for your purchase.

1. We deeply appreciate your recent purchase! Your support means everything to us. Share your feedback about your experience with us [hyperlink], and let us know how we can serve you better. 2. Thank you for choosing [Company Name]! Your trust in us is invaluable. Stay tuned for our upcoming release on [date], and continue to be a part of our journey.

b. Customer Thank you for your payment

3. Thank you for choosing [Company Name]! We have received your payment and are processing your order. Keep an eye on your inbox for shipping and tracking updates. 4. Your payment has been successfully processed. The next payment due date is [date]. Thank you for your promptness!

Relationship-Based

A. customer thank you for your loyalty.

5. Your loyalty means the world to us. Thank you for choosing us again and again. It’s a privilege to serve you, and we’re grateful for your trust in countless options. Here’s to many more great experiences together! 6. Another year with [Company Name], another opportunity to express our gratitude. Thank you for your continued partnership. Together, we’ve achieved [list achievements] and are thrilled to continue this journey with you. Here’s to many more successful years ahead! 7.We are truly grateful for your unwavering loyalty to our brand. Your continued support means the world to us. Thank you for being a valued customer, and we look forward to serving you for many more years to come. 8. Your loyalty is the cornerstone of our success, and we cannot thank you enough for choosing us repeatedly. Your trust in our products/services inspires us to strive for excellence continuously. Here’s to many more years of partnership and satisfaction. Thank you!

b. Customer Thank you for your collaboration

9. We truly appreciate that you shared your findings with us for our most recent [case study, customer story, or other material]. Witnessing the impact of our product on your team’s success is truly inspiring, and we’re eager to continue our collaboration. 10. Collaborating with remarkable businesses like yours adds immense value to our work. Thank you for your partnership – it fuels our passion and drives us forward. Here’s to more exciting projects together in the future!

c. Customer Thank you for your email subscription

11. Welcome aboard! We appreciate you signing up for our email newsletter. Get ready for exclusive insider insights, exciting discounts, and much more. We’re thrilled to have you as part of our community! 12. We’re excited to have you on board! Thanks for subscribing. Be on the lookout for fantastic deals, updates, and the latest news from our company. 13. We’re delighted to have you as a subscriber! Thank you for signing up for our email updates. Expect to receive valuable deals, informative updates, and company news straight to your inbox. Stay tuned for exciting content!

Feedback-Based

Customer thank you for your feedback.

14. We truly appreciate your valuable feedback! It helps us strive for excellence. 15. Thank you for sharing your feedback with us! We’re eager to incorporate your suggestions into our improvements. 16. We value your input and actively address your concerns. Thank you for bringing it to our attention! 17. Your feedback is invaluable to us, and we’re grateful for your input! It inspires us to improve continuously. 18. “Thank you for taking the time to share your feedback with us. We value your insights and are committed to implementing your suggestions for improvement.

Thank you for sharing your experience with us! 🥰 We’d love to recognize this employee, and pass along the kudos! When you have a moment, please provide us with all details about your experience here: https://t.co/EtLLeUuPph . — Amazon (@amazon) May 7, 2024

Informational

Customer thank you note etiquette.

19. Following a Support Query: “We appreciate you reaching out to our support team, [Customer Name], and hope your issue was resolved to your satisfaction. Your feedback is crucial to us improving. 20. Responding to a Positive Review: “Your positive review made our day, [Customer Name]! Thank you for taking the time to share your experience with [Product/Service].”

After Purchasing

Thank you for your purchase.

21. Your purchase brightened our day! Thank you for choosing us. 22.  We’re thrilled to have you as our customer! Your support means a lot to us.

Thank you for your feedback

23. Thank you for sharing your feedback! Your voice helps us improve. 24. Your insights are gold to us! Thanks a ton for your valuable feedback.

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By Business Type

A. customer thank you messages for business owners.

25. Your support means the world to us! Thank you for choosing [Company Name]. We’re honored to serve you and look forward to continuing this journey together. If you have any questions or need assistance, please don’t hesitate to reach out. Thank you once again for your trust and loyalty. 26. “Dear [Business Owner’s Name], Your partnership with [Company Name] is invaluable to us. Thank you for entrusting us with your business needs. We’re committed to delivering exceptional service and fostering a long-lasting relationship. Please let us know if we can do anything to enhance your experience. Here’s to our continued success together!”

b. Customer Thank You Messages for Service Providers

27. Thank you for choosing us for your [service]. Your satisfaction is our top priority, and we’re delighted you had a positive experience. We appreciate your trust and confidence in our customer service. If you ever need assistance, please don’t hesitate to contact us. Thank you for your business! 28. “Dear [Service Provider’s Name], We want to express our sincere appreciation for choosing us for your [service]. Your satisfaction is our utmost priority, and we’re thrilled to have met your expectations. Your trust in our services means the world to us. Please don’t hesitate to reach out if you require further assistance or have any questions. Thank you for your business and support!”

a. Customer Thank You Messages for Expressing Gratitude

29. Thank you for your support! Your loyalty and trust mean the world to us. We’re truly grateful for the opportunity to serve you and look forward to continuing to meet your needs. Your satisfaction is our priority, and we appreciate your partnership. 30. We are grateful for your recent order and for choosing our company. Customers like you are the cornerstone of our business, and we are deeply thankful for your support.

b. Customer Thank You Messages for Different Occasions

31. Whether it’s a birthday, holiday, or special milestone, we thank you for choosing us to participate in your celebrations. We truly appreciate your trust in our products/services and are honored to share in your joyous occasions. Here’s to many more memorable moments together!

For continued support

32. If you need further assistance or have any questions, please don’t hesitate to reach out. We’re here to help. 33. We’re ready and eager to assist you with any additional needs or inquiries you may have. 34. Don’t hesitate to contact us for any more support or services you may require—we’re here to lend a hand! 35. Your satisfaction is our top priority, so feel free to contact us for any future requirements you may have. 36. We’re always here to accommodate any additional requests or answer any questions you may have.

For Holidays

37. As the holiday season approaches, we want to extend our warmest thanks for your continued support. Wishing you and your loved ones a joyous holiday and a prosperous New Year ahead. 38. During this festive season, we want to express our heartfelt gratitude for your business. May your holidays be filled with happiness and cherished moments. Here’s to a successful year ahead! 39. Sending you our warmest wishes for a joyful holiday season. We appreciate your trust in us and look forward to serving you in the coming year. Happy holidays! 40. Happy holidays from all of us! We are grateful for your partnership and trust throughout the year. May your holidays be merry and bright, and the new year bring you continued success.

For Referral

41. We truly appreciate your referral of [name] to our business. Your trust and support mean everything to us! 42. Thank you for sharing your positive experience with others and recommending us to your network. Your advocacy for our company is invaluable.

Importance of customer appreciation

Customer appreciation is crucial for several reasons:

Fostering Loyalty: Customers are more likely to remain loyal to your brand when they feel appreciated. By acknowledging their support and expressing gratitude, you strengthen their emotional connection with your business.

Building Relationships: Showing appreciation helps build strong, lasting relationships with customers. It demonstrates that you value their patronage and care about their satisfaction, fostering trust and goodwill.

Encouraging Repeat Business: Appreciated customers are more likely to return for future purchases. By making them feel special and valued, you increase the likelihood of repeat business and ongoing engagement.

Generating Positive Word-of-Mouth: Satisfied customers who feel appreciated are more inclined to recommend your business to others. Positive word-of-mouth referrals are invaluable for attracting new customers and building your brand reputation.

Improving Customer Satisfaction: When customers feel appreciated, they’re more forgiving of any shortcomings and more understanding of any issues that may arise. This leads to higher overall satisfaction levels and a more positive perception of your brand.

How do you say thank you to a customer professionally?

When expressing gratitude to a customer professionally, consider the following approach:

• Begin with a polite greeting, addressing the customer by name if possible.
• Express sincere appreciation for their patronage or any specific action they’ve taken.
• Be specific about what you’re thanking them for.
• Reiterate the value they bring to your business.
• Offer assistance or support if needed.
• End with a polite closing.

Basic concepts of sending notes to your customers

Sending customer notes is fundamental in maintaining positive relationships and fostering loyalty. Here are some basic concepts to keep in mind:

Personalization: Tailor each note to the individual customer, addressing them by name and referencing specific interactions or purchases. Personalization shows that you value their business and care about their unique needs.

Appreciation: Express genuine gratitude for the customer’s support, whether it’s through a purchase, referral, or feedback. A heartfelt thank you goes a long way in making customers feel valued and appreciated.

Clarity: Keep your message clear and concise, focusing on the purpose of the note without unnecessary fluff or jargon. Customers appreciate straightforward, easy-to-understand communication.

Timeliness: Send your note in a timely manner, preferably shortly after the customer’s interaction with your business. This shows that you are attentive and proactive in your communication efforts.

Value Addition: In your note, offer the customer something of value, whether it’s a special discount, exclusive content, or helpful tips related to their purchase. Providing additional value enhances the customer experience and encourages continued engagement.

Consistency: Maintain consistency in your note-sending strategy, ensuring that customers receive regular communication from your business. Consistency builds trust and reinforces your commitment to customer satisfaction over time.

Frequently Asked Questions

How do you say thank you to customers for appreciation.

Express gratitude to customers with personalized thank-you notes, offer special discounts, or host customer appreciation events to build strong, lasting connections. Such appreciation makes them feel valued and foster loyalty.

How does your company build its brand image?

To build your company’s brand image, keep your message clear and consistent while providing excellent products and services. Make sure customers have positive experiences that match what your target audience wants.

Why is gratitude important in customer service?

Expressing gratitude in customer service builds trust and loyalty, making customers happier and more likely to return. It’s essential for creating strong relationships and ensuring satisfaction.

How do you express appreciation to clients?

To strengthen client relationships and loyalty, show appreciation to clients through heartfelt thank-you emails, thoughtful gestures, or public acknowledgments of their support and partnership.

How do you write a thank you note for appreciation?

When writing a thank you note for appreciation, be authentic and specific about what you’re thankful for. Personalize the message to create a meaningful connection with the recipient and show genuine appreciation for their support and contributions.

In conclusion, expressing gratitude through thank you messages is a simple yet powerful way to cultivate strong customer relationships. These messages acknowledge their support, foster loyalty, and encourage repeat business. 

By personalizing notes, conveying sincerity, and offering value, businesses can create meaningful connections that resonate with customers on a deeper level. 

Write on the web

Microsoft Edge is the only browser that lets you take notes, write, doodle, and highlight directly on webpages. Then you can save and share your handiwork in all the usual ways. Make notes on recipes, send your partner "subtle hints" about birthday gifts, or draw mustaches on celebrities—the web is your canvas.

1. Ballpoint pen 2. Highlighter 3. Eraser 4. Add a typed note 5. Clip 6. Touch writing 7. Save web note 8. Share

For more help with web notes and sharing, see Use Microsoft Edge to collaborate (PDF, English only) .

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