how to write a closing letter

30 Polite Closings and Sign-offs: How to End a Professional Letter

By Status.net Editorial Team on January 5, 2024 — 4 minutes to read

When it comes to ending a professional letter, choosing the right closing can make all the difference in leaving a positive impression. Here, you’ll find a few examples of closing phrases to help you wrap up your correspondence with a professional touch.

Formal Letter Closing Examples

Traditional sign-offs.

When ending a professional letter, you may want to use a traditional sign-off to convey formality and respect:

• Yours sincerely
• Yours faithfully
• Yours truly
• Best regards

(Remember to choose the one that feels appropriate for the context of your letter.)

Professional Goodbyes

Sometimes, you may prefer a more modern or professional goodbye. The following examples are suitable choices for various formal situations:

• Kind regards
• Best wishes
• Warm regards
• With appreciation

These options still maintain a level of formality while offering a touch of warmth to your professional communication.

Informal Letter Closings

Friendly farewells.

In this subsection, you will find a list of friendly yet professional farewells to use when ending an informal letter. These sign-offs are suitable for colleagues or business acquaintances with whom you have a positive relationship. Feel free to use any of the following examples to suit your needs:

Casual Sign-Offs

On the other hand, if you’re writing a letter to a close coworker, friend, or someone you have a more informal relationship with, you might want to consider using a casual sign-off. Here is a list of casual sign-offs that convey a sense of familiarity and friendliness:

• All the best
• Have a great day
• Catch you later
• See you soon

Email Signature Essentials

An essential part of ending a professional letter is your email signature. A well-crafted signature serves as your virtual business card and provides the recipient with your vital contact information. Some essential elements to include in your email signature:

• Your Name : Include both your first and last name. You may opt to include your middle initial if you prefer.
• Title : State your job title or position within the company. It’s essential in case the recipient needs to identify your expertise.
• Company Name : Mention the name of the organization you represent. This creates a clear connection between you and the business.
• Phone Number : Add your work phone number to give the recipient an alternative way of contacting you.
• Email Address : Even though they received your email, including your email address makes your details easily accessible.
• Website : If applicable, include the company website or your professional portfolio.

An example of a simple yet effective email signature:

Jane Smith Sales Manager, (…) Corporation Phone: (123) 456-7890 Email:  [email protected] Website:  www.xyzcorp.com

You may also consider adding a few additional elements to make your email signature stand out:

• Social Media Links : Including professional social media profiles, such as LinkedIn or Twitter, can make it easy for the recipient to connect with you.
• Company Logo : If your organization permits, you can include a small company logo to enhance brand recognition.
• Formatting : Use consistent font styles, sizes, and color schemes to showcase a polished image.

Keep in mind that less is often more when it comes to email signatures. You want to provide valuable information without overwhelming the recipient. Make sure your signature does not exceed four to six lines, and to keep the formatting simple.

Common Mistakes to Avoid

• One common mistake you should avoid is using overly familiar or casual language. Though you might be tempted to use more personal closings like “Cheers” or “Yours truly,” these can come across as unprofessional. Instead, choose a proper closing from the examples provided above, such as “Sincerely” or “Kind regards.”
• Another mistake to avoid is using excessive punctuation or emojis. While these might be appropriate in informal communications with friends, they do not belong in professional letters. Stick to a simple comma or period after your closing phrase, followed by your typed or handwritten signature.
• Inaccurate or misspelled names can also be a significant source of embarrassment. Pay special attention to the spelling of the recipient’s name and their job title, as well as your own personal information. Double-check before you send out the letter to ensure there are no errors.

Frequently Asked Questions

What are some professional sign-offs i can use to wrap up a formal letter of application.

These formal closing lines show professionalism and communicate the right level of politeness:

• With best regards,
• Thank you for your consideration,
• Looking forward to your response,

What’s a casual yet professional way to end a business letter?

A casual yet professional way to end a business letter might include:

• Best regards,
• Kind regards,

I want to finish off a personal letter in a warm way, but not with ‘Love’. Any suggestions?

If you’re trying to finish a personal letter warmly without using ‘Love,’ you can consider these alternatives:

• Warm regards,
• Best wishes,
• Yours truly,

These options add a friendly touch while avoiding an overly familiar or intimate tone.

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The 12 Best Ways To Close A Business Letter (With Examples)

• Best Business Salutations
• Letter of Introduction
• Close a Business Letter
• Job Application Letter
• Business Letter Layout
• To Whom It May Concern
• Letter Of Interest
• Letter Envelope
• Experience Letter
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Closing your business letter correctly can be just as important as how you start it. The tricky part is that it can be difficult to know how to professionally and relationally close a business letter.

If you’re writing the closing to a business email or letter to your boss , client, or colleague, we’ll go over how to end a business letter, the best ways to end a letter, and what not to use in your business letter.

Key Takeaways

“Sincerely,” “Regards,” and “Best,” are some of the best ways to close a business letter.

Close the body of your business letter with a call to action, an invitation for further contact, or a note of thanks.

Choose the best closing for your business letter based on the purpose of your letter and your relationship with the recipient.

12 Best ways to close a business letter

What to consider when deciding on your closing, how to format your business letter closing, what not to use as a business letter closing, best ways to close your business letter body paragraphs, business letter closings faq.

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There are two different ways to close a business letter which are formal and informal closings. Here are the best closing salutations examples:

Formal closing salutations

The following closings convey a formal or very formal tone. These are the closings you might use when writing to your boss, a prospective employer , a potential business connection, or a new client .

Sincerely. This one is a great all-purpose formal standby. It doesn’t draw much attention to itself but still fulfills the requirement of ending a formal letter.

Best regards. This option takes a typical closer and amps it up a bit. You can also use “warm regards” or “kind regards” to keep the formality but add a touch of extra (appropriate) friendliness.

Respectfully. This closing is perhaps the most formal and is best used when you would like to convey the utmost deference to someone. You can also use it at other times when to reinstate your respect for your recipient.

Thank you. Naturally, this is an excellent closer for a letter expressing thanks, admiration, or gratitude . You may want to consider a different closing if you have already said thank you more than once in the body of your letter.

With gratitude. Another great choice for a letter of appreciation, this closing emphasizes the positive impact your recipient has had on you.

Appreciatively. This is a great sign-off to avoid using “thanks” too often. It also sounds less formal and clunky as “gratefully.”

Informal closing salutations

These closings convey a more friendly or familiar tone that is still professional and business appropriate. You might use these in letters to colleagues, established clients, subordinates, or anyone you know on a personal basis.

Regards. This closing is the less formal counterpart to “sincerely” in that you can use it as a neutral standby.

Best. This is a brief closing with a positive tone . Some may consider this closing a bit too curt, but most find it perfectly acceptable as a business letter closing.

Thanks again. If you’ve already started your thanks in the body of the letter, but you’d still like to end with a note of gratitude, this is the choice for you.

Many thanks. Similarly to “thanks again,” this sums up the gratitude expressed in the body of your letter. This is also a great closing if you are requesting something.

Best wishes. This closing is cheerful and warm without being inappropriate , so use it whenever you’d like to convey that message.

Warm regards. This is one of the newer ways to sign off. This is a good way to close off when you are well acquainted with someone.

When closing your business letter, you should consider the context of your letter and the level of formality with the recipient when choosing your closing. Here are more details on what to consider when deciding on your closing:

Consider the context of your letter. Your chosen closing should, of course, be in line with your purposes for writing the letter.

Consider the level of formality you’d like to keep. For many, this is a chief concern in their choice of closing. For this reason, we’ve divided our suggested letter closings into two categories: more formal and less formal.

The aspect that largely determines your choice of letter closing is your relationship with the recipient. The level of formality is usually inversely correlated with the level of familiarity you have with the sender. In other words, choose more formal closings for strangers or people you don’t know well, and select less formal closings for those you know well or work with often.

Consider for the last time what you are trying to accomplish with this letter. Choose whichever closing achieves these aims best and aligns with your personal style of writing.

To format your business letter, you need to first decide if you’ll be sending a physical letter or an email and that will help you decide your closing. Be sure to include your contact information and ensure you’ve been professional throughout the letter. Here is a more detailed list of how to format your business letter closing:

Decide whether you’ll be sending this letter via physical mail or email. If it’s a more formal setting or occasion, consider sending the message by mail. In this day and age, a physical letter holds more weight and has more of a personal touch, but is, of course, less time-sensitive . Emailed letters have a quicker and slightly less formal feel, but still, be sure to follow proper formatting and formalities.

Closing a physical letter If you are sending your letter by physical mail or as a PDF, you’re going to want to leave space between your complimentary closing and your name so that you can add your signature. Something like:

“Sincerely, Joseph Miller”

And you would sign your signature in pen on the printed letter between the closing and your typed name.

Closing an email If you’re sending an email, you don’t usually need to add a written signature. So email closings simply don’t leave space for one. So it would look more like:

Add your contact information. In both emails and physical letters, after your typed name, include all relevant contact information. You do this to provide a centralized area that your letter-receiver can refer back to as they prepare their response. Include your phone number, email, and — if you sent a physical letter — your home or business address.

Ensure that you’ve maintained consistency and professionalism throughout your letter. Be sure you’ve used the same font throughout, your paragraphs are correctly aligned and spaced, and that the tone of your letter matches what you are trying to say in a polite way .

You should avoid the following closings in professional letters as they either express a bit too much familiarity or don’t convey a professional tone. By all means, please use these as closers in your letter to grandma or your postcard to a friend, just never in your business relationships

Yours truly

Bye for now

See ya later

Before you give your complimentary closing, make sure you end your letter with impact. Your final sentence should be one that summarizes the purpose of your message. Think, “If they only read this final sentence and nothing else — what would I want them to take away?”

Here are some of the best ways to close the body paragraphs of your business letter:

A call to action. If you are making a request, offering an invitation, or in any other way needing something back from your recipient, you’ll want to include what’s called a “call to action.” This is a way of applying a gentle amount of social pressure on someone to respond to your request by letting them know you will be waiting to hear back.

An offer for further contact. Suppose you don’t need anything specifically from your recipient, but you would still like to let them know they are free to contact you at any time. In that case, you might think about working with the phrase “Please don’t hesitate to contact me” or “Please let me know if you need any further assistance.”

A note of thanks. Sometimes, our letter’s primary goal is to extend gratitude or let someone know they are appreciated. If this is the case, the final sentence is your place to really drive home the impact this person (or their actions) has had on you.

Whatever your main purpose is, make it clear in your closing sentence.

What can I use instead of “Sincerely” in business?

You can use any of the following instead of “Sincerely” in business:

Best regards

Respectfully

With gratitude

Thanks again

Many thanks

Best wishes

How do you politely end a letter?

You politely end a letter by closing with a call to action, a note of thanks, or an invitation to further discussion and a professional closing salutation. These closing salutations include:

How do you say thank you professionally?

You say thank you professionally by ending your letter with a reiteration of your thanks.

Whether you’re writing a thank you note or simply want to thank someone for taking the time to read your professional letter, close your body paragraphs with a salutation such as, “I appreciate your time” or “I sincerely appreciate your taking the time to __.”

How do you end a business letter professionally?

To end a business letter professionally, you should use “Sincerely,” “Regards,” or “Respectfully.” These closings are professional and are best used when writing to your boss, client, or a business connection.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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How to End a Business Letter with Closing Samples

Last updated by Ashwin Ramachandran on Apr 01, 2024 at 01:09 PM | Reading time: 12 minutes

Business letters are professional pieces of writings that convey crucial information. If you want to leave a notable impression on your reader, it's important to be on-point, professional, and adopt the right tone.  

In this guide, you’ll specifically learn everything you need to know about writing closings for business letters . 

Here's what this article will cover:

• Why closing a letter the right way is important?
• Closing phrases for ending your letter
• Closings for professional letters
• What type of closings should you avoid in professional letters?
• What should you include in your letter endings?
• Some mistakes that you can avoid while closing a letter

How should you format a letter ending

How can you include your signature .

• Top tips for ending your letter
• Bottom Line

Why Closing a letter the right way is important? 

Closing a letter the right way is essential as this is the last section your audience will read. Thus, making sure to incorporate the right, rather professional tone into the closing of the letter is vital to write an intriguing business letter . Closings generally establish a tone for correspondence in the future. 

The closing of your letter should entirely be based on what you want your audience to understand. It can offer additional information the readers need to analyze your personal details like full name, phone number, job title, and so on. Thus, in a nutshell, letter endings play a crucial role in helping your readers understand your message loud and clear. 

Closing phrases for ending your letter 

Now that you know why letter closings are imperative, you might want to understand  how to close a letter . Here are some closing phrases that may come in handy t you while ending your letter. 

Popularly used

Let's discover some of the most standard and regularly used letter closings. 

Kind regards

This sign-off is comparatively more common while writing a professional letter. It correctly balances out the professional and personable tone, thereby leaving your readers hooked into reading your letter. It also appreciates the reader due to which is ideal for follow-up, check-in, and even update emails. 

Sincerely, without a doubt, is one of the most highly used closing phrases as it is ideal for every other professional letter. It showcases your sincerity to the readers. 

Looking forward to hearing back from you

This is also an exceptional closing phrase that you can use while writing business letters concerning a favor or follow up. Letting your reader know that you’re expecting to stay in touch or hearing back from them encourages the reader to keep you in the loop and update you.

With appreciation

Another answer on how to sign off a letter is to add ‘with appreciation’ as the closing phrase. This is an excellent way to acknowledge your audience and offer your kind regards to them.  

Thank you for taking out your time to read this 

This closing phrase is an excellent approach towards letting your reader know how appreciative you are of them for reading your letter. This is one of the most highly recommended closing phrases as it highlights how considerate you are. 

Closings for professional letters 

The answer to  how to end a business letter  varies based on the type of letter you want to write. Professional or business letters should all end with extremely specific closing phrases to sound appropriate and professional. While writing to your professional contacts like crucial stakeholders and managers, here are some of the closing phrases you can use. 

• Respectfully, 
• Thank you, 
• With gratitude,
• Cordially, 
• In sympathy,
• Best regards, 

Informal closings 

Informal closings are essential while writing to your close colleagues or business professionals that you engage with regularly. It not only adds a personal and warm touch to your letter but is also appropriate for that respective letter. Given below are some standard informal closings that you can use.

• All the best, 
• Warm wishes,
• Many thanks, 
• Have a good day,

What type of closings should you avoid in professional letters? 

Even while writing casual business letters , you must avoid using certain informal closings as they are simply unprofessional and inappropriate. Making sure that your email falls between the line of personable and professional touch is thus critical. Given below are some informal closings you should avoid incorporating in business emails at all costs. 

• Yours truly, 

What should you include in your letter endings? 

Every letter ending consists of about 4-5 elements that you must include without fail. Let’s take a look at these elements.

A closing line

A closing line or closing phrase is a source of showing gratitude towards your reader. It is an outstanding call-to-action and acknowledgment statement that can set a proper ending for your email. It further also suggests that you are expecting a response from the recipient. Here is how your closing sentence should look like-

Thank you for taking the time out to interview me. I am looking forward to hearing back from you at the latest! 

Your first and last name 

The next aspect of ending your letter is to add your full name. This helps your reader read the letter without any confusion as to who send the letter to them. They can moreover even recall your encounter while reading the letter. This can drastically improve your chance of receiving a response at the latest. 

Your job title 

Using your present job title isn’t quite essential. However, it is an excellent way of telling your reader what you do professionally. For instance,

Emily Blunt 

Marketing Manager 

Contact details 

The last aspect of ending your letter is to add your contact details for your reader to get back to you. Adding your phone number can help your reader reach out to you easily. 

Some mistakes that you can avoid while closing a letter 

One must ensure avoiding adding the wrong details into their business letters. This will leave a poor impression on your readers. Here are some elements to keep in mind while writing your letter endings.

Avoid inappropriate closing phrases 

One of the most critical elements to remember about  how to end a formal email  is to AVOID inappropriate and informal closing phrases. Make sure that you are professional while writing your mail . Make use of distinguishing context clues while analyzing the  correct tone of the closing. While emailing an individual you’ve never encountered, keep the tone of the closing as professional as you can. On the other hand, you can add casual closing phrases while writing to your stakeholders and colleagues that you engage with regularly.

Avoid unprofessionalism

Along with adding the direct closing phrase, ensure that your entire email is crisp and professional matters. Adding words like ‘chat soon’ can show signs of unprofessionalism. Instead, only use appropriate and formal words like ‘looking forward to hearing back from you at the latest.’

Avoid using only your first name 

Another mistake that many people make while writing the closing of a letter is using their first name. One must incorporate their full name while closing the letter. This helps your reader identify who you are and can avoid unnecessary confusion. 

The capitalization of a Closing 

There are several rules on  how to end an email with thank you.  While learning  how to close a formal letter,  you must ensure an understanding of how the capitalization process works. 

Always make sure to capitalize the first letter of the initial word of the closing. 

If you have more than one word in your closing, only capitalize the first letter of the first word. 

When it comes to formatting your letter ending, here are some things you might want to keep in mind. 

• On choosing the right closing phrase or word for signing off, make sure to add a comma, space, followed by your signature. 
• While sending a hard copy, make sure to leave not more than four-line space between your name and the closing phrase. This space should further be used for adding your signature. 
• While sending your email, ensure leaving a space between the closing phrase and the signature. Also, add your personal details right below the signature. 

Adding your signature is a crucial aspect of ending your email . Underneath the letter closing, make sure to add your signature. Adding your signature to your letter depends on the type of letter you’re sending. For instance, the signature on your soft copy letter varies from that of the hard copy letter. A physical letter must include your signature in ink. You should then list the typed signature right below. If you’re writing an email letter, only add the typed signature under the send-off. 

Closing phrase Examples 

Different letters make use of distinguishing closing phrases for ending the letter. Take a look at the below-mentioned letter types for understanding how to close a formal letter while writing career-related and business emails. 

Business Letters 

If you’re foreign to writing business letters, make sure that you ensure writing the letter with a professional tone. Add closing phrases like ‘Kind regards my or ‘Hope to talk soon’ in the business letter.

Employment Letters 

If you’re seeking a job or are looking forward to hearing back from your job interviewers, ensure writing thank you emails and follow up emails to stay in touch with your employer. Add closing phrases like ‘Respectfully,’ ‘Thank You for hearing me out,’ or even ‘With gratitude’ to show appreciation towards your employer.

Email letters 

Lastly, for email letters, add a closing phrase based on the person you’re sending the email to. If you’re drafting an email for your colleagues that you regularly engage with, add closing phrases like ‘All the best,’ ‘Talk soon,’ or ‘Best wishes.’ On the other hand, keep it professional while writing to your professional contacts that you haven’t been in touch with regularly.

Top tips for ending your letter 

Every readable and engaging letter endings can help you get the best chance at receiving a response from your recipient or even impressing them with your professionalism or charm. You must consider looking into certain elements before you send your mail to the respective reader. Here are some tips on  how to close a letter. 

Add a call-to-action 

Your closing phrase itself should, in a way, act as a call-to-action. Thus, adding the right closing sentence is crucial so that your recipient understands what you want them to do. Practice ending your letter with instructions, follow-up questions, next steps, and so on so that your reader can engage with you accordingly. Even if you’re added the necessary explanation of why you’re writing the email in the body of your letter, a call-to-action in the form of a closing phrase can act as a reminder for your reader and can also boost your chances of receiving a quick response. 

Add an appreciative tone

If you want a real chance at impressing your reader, there is no better way of doing so than adding an appreciative closing phrase. Appreciate your reader for taking their time out to read your letter. This way, your audience will be in awe of how considerate you are. Moreover, it will even leave your audience feeling acknowledged. Moreover, also ensure adding any phrases based on how you want your readers to feel. For instance, if you want to hear back from your reader quickly, incorporate words like ‘immediately’ or ‘at the latest.’

Add relevant information 

Make sure that the ending of your letter consists of relevant information that may help your reader contact you. A few of the focal details that you should add in your letter include- date, time, full name, job title, and so on. These details can help your reader recall who you are. Moreover, it can also make your letter much more engaging. 

Set the right sign-off tone 

Lastly, ensure that what you need to understand from the above-mentioned points is to add the right closing phrases based on the sign-off tone you want to convey. Business letters should consist of professional closings like ‘Thank You’ and ‘Sincerely.’

Bottom Line 

These were few relevant tips and tricks on  how to end a formal letter of request . Make sure that you follow these guidelines on how to close a business letter to impress your readers and to also show gratitude towards them.

Ashwin Ramachandran

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Business Closing Letter Templates & Tips to Ease You Through the Process

Show up for your clients one last time by learning how to write a solid business closure letter.

There's a lot to cross off your list when you're closing a business. From processing your emotions to updating your clientele, it's easy to miss things along the way. Let us help take some of the stress away with our business closing letter templates and tips. It might feel like you're in this alone, but remember that you don't have to be. There's help waiting around the corner if you take the chance to look. 

Business Closing Letter Templates

As you get everything in order, the two main groups whom you need to notify about your impending closure are your customers and suppliers. These separate letters may take on a slightly different tone depending on your rapport with each. Here are two sample letters for these specific audiences. To make things even easier, each template is a customizable PDF document that you can save and print as needed.

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Customer Notification Letter 

This template will help you deliver the news to your beloved customers. Prepare for a range of emotions as you may learn how important your business was to others in the community. You may also get some heartening well wishes for your future endeavors. If your business deals in items that still need to be delivered to your clients, this is a helpful letter to send. They need to know everything about the timeline of when they can expect to receive their products, if you'll be issuing refunds, and so on. 

Supplier Notification Letter 

The suppliers and vendors you work with to keep your business running should be notified, too. This template is set up to let suppliers know that your organization will be ceasing operations. You'll want to provide sufficient notice so everyone can get the books settled, their final account invoices  sent over, and all payments sent or received. The last thing you want is to be scrambling to get things settled at the end. 

These form letters cover the basics — but they're not entirely comprehensive. Consider your business and the pieces of information that might be pertinent to add. Remember that every business closure is different! 

Why You'd Write a Business Closure Letter

Before you hang a 'closed' sign on your door, you'll send a business closure letter to those most closely involved. A formal letter is the standard here. After all, these are the folks who have been key players in your business activities. They are the ones who purchased your products and services and, in the case of suppliers, provided you with products and services that were instrumental in your business operations. So as one of your final acts of customer service for this specific venture, you'll need to give them advance notice that your business will close.

Business closure letters aren't just goodbye notes, but they're also legal protection. Sending one of these with ample notice protects you from potential lawsuits by suppliers or disgruntled customers. 

How to Perfectly Time Your Closure Notice 

When's the perfect time to send the letter? Well, that depends. If your closure came out of nowhere and took you by surprise, you'll want a moment to digest the news. And you want to offer your customers and vendors the same courtesy. The sooner the better is often the best answer, but again...it depends on the situation.

Notify Customers as Soon as Possible 

If you want to avoid speculation, notifying customers as soon as possible is ideal. Plus, these folks are the lifeline of your business — you wouldn't want them to show up to a shuttered shop. Having notice reinforces your gratitude for your customers' past support and gives them the chance to conduct any necessary final business transactions with you.

In general, consider mailing a closing notification letter at least 30 days before the closure date. For example, a service business like as a dry cleaner or repair shop will need to give customers enough time to come in and pick up their belongings. A retail business will probably want to leave lots of time for a sale to reduce its inventory, with the business closure letter being released before the sale begins.

Give Suppliers Ample Notice 

When it comes to suppliers, you may want to give even more lead time. It's generally best to inform suppliers of your intent to close at least 60 days before your final date of operation. This will allow enough time for accounts to be settled and closed. Word might start getting out though, so you may want to consider alerting both suppliers and customers at the same time.

If you're selling a business and plan to open a related new business immediately after, you may want to minimize the amount of time between sending out the two. 

What to Communicate in Your Letter

The main point of a business closure letter is to clearly express the details of your business closure and to sincerely thank the client for their business or service. These letters don't need to be long to be effective. 

Consider including these elements in your business closure letter. 

• Tell the customer or supplier the date the business will close
• Inform the customer or supplier of anything they need to do (such as pick up their dry cleaning, pay off their outstanding bill, or come in for the going-out-of-business sale)
• Tell the customer or supplier where to direct their questions
• Thank the customer or supplier for their business

The letter doesn't have to give a reason why you're closing down. If the reason is good news, such as retirement, you may decide to include it in the letter. Otherwise, it's usually best to concentrate the letter on subjects that are important to the client, like what they need to do and by when.

Share the Letter on Social Media

Snail mail is a classic way to share the news of the closure, and we still think this is the way to go for your clients and suppliers. But it's also a great idea to notify folks through social media, especially if your business communicated with folks this way. You can include all these tips in a newsletter emailed to customers as well.

These are some things to consider when sharing closure notices on social media. 

• Share a copy of the note to customers but add some information about suppliers as well since many may also be reading
• For the supplier part, focus only on how you've appreciated them over the years — keep the business portion to the snail mail letter
• Add a meaningful photo to connect with your audience
• Tailor the notice to be a bit more informal, possibly including fun memories and events from over the years 
• Announce a closing party/sales event if it's something you're planning

Finish Things off on a High Note 

Endings aren't easy, even if they're happy. The most important thing when you're closing a business is to end your business relationships on a positive note. Show your gratitude for those who helped keep your business running, and you'll feel the love sent right back to you. And sending out a solid business closure letter is just a great way to show up for your clients one last time.   

• Career Blog

Closing and Signature: Ending Formal Letter with Right Note

When it comes to writing formal letters, a proper closing and signature can often be overlooked. However, it is crucial to understand that how you end your letter and sign off can greatly impact the tone and overall impression you leave on the recipient.

In this article, we will be discussing the importance of a proper closing and signature in formal letter writing. We will explore the different elements involved in crafting a solid ending, and how each component can influence the message you are trying to convey. Our objective is to provide you with a comprehensive guide that will help you end your letters on the right note, regardless of what the intention or context may be.

By the end of this article, you will have a clearer understanding of the importance of a proper closing and signature, as well as the skills necessary to craft an ending that accurately reflects your intentions and leaves a positive impression on the reader. Whether you are sending a formal business letter, a letter of recommendation or a personal note, the tips and insights provided herein will enable you to wrap up your message in a manner that is appropriate, effective and memorable.

So, without further ado, let us dive into the essential aspects of closing and signature techniques – and how they can elevate the impact and effectiveness of your written communication.

Basic Rules of Closing and Signature

When it comes to writing a formal letter, the closing and signature play an important role. These final elements of the letter signify the end of the communication and provide closure to the recipient. In this section, we will discuss the basic rules of closing and signature in a formal letter.

A. Purpose of Closing and Signature

The purpose of a closing and signature in a formal letter is to show respect to the recipient and acknowledge the importance of the communication. The closing is a way of signaling the end of the letter and thanking the recipient for their time and attention. The signature, on the other hand, serves as a personal touch that adds authenticity to the communication.

B. Importance of Formality

Formality is key when it comes to closing and signature in a formal letter. The tone of the letter should be professional, and the language should be formal. The closing and signature should also be appropriate for the level of formality in the letter. The more formal the letter, the more formal the closing and signature should be.

C. Basic Rules for Closing and Signature

There are three basic rules when it comes to closing and signature in a formal letter: tone, proper addressing, and use of appropriate closings.

The tone of the closing and signature should match the tone of the letter. If the letter is formal, the closing and signature should be formal. If the letter is informal, the closing and signature can be more relaxed. The tone of the closing and signature should also reflect the relationship between the writer and the recipient.

2. Proper Addressing

The proper addressing of the recipient is important when it comes to closing and signature. Use proper titles and address the recipient in the appropriate manner. If you are unsure of the proper way to address the recipient, research it or ask someone who knows.

3. Use of Appropriate Closings

The closing of the letter is the last thing the recipient will read, so it’s important to leave a good impression. The appropriate closing will depend on the level of formality of the letter and the relationship between the writer and the recipient. Examples of appropriate closings include “Sincerely,” “Best regards,” and “Yours truly.”

The closing and signature of a formal letter are important elements that show respect to the recipient and acknowledge the importance of the communication. The tone should be appropriate for the level of formality of the letter, the recipient should be properly addressed, and an appropriate closing should be used. By following these basic rules, you can close your formal letter on the right note.

Formal Letter Writing

When it comes to formal letter writing, there are specific formats and elements to consider. In this section, we will explore the proper format and elements of formal letters that will help you create a professional and effective communication.

A. Format of a Formal Letter

The format of a formal letter is essential to give the letter a professional look. A formal letter must be typed, printed or written using a legible font, and printed on a clean and high-quality paper. The layout should follow a specific pattern, which includes:

Letterhead:  The topmost part of the letter should contain the organization’s logo, name, and address. This section aims to identify the sender of the letter.

Date:  The date the letter was written should include the day, month, and year. It should be placed below the letterhead, usually aligned to the right side of the page.

Inside Address:  The inside address includes the name, title, and address of the recipient. This section provides the reader with the necessary details to identify the intended recipient.

Salutation:  The salutation is used to address the recipient of the letter. It usually starts with “Dear” followed by the recipient’s title and last name.

Body:  The body of the letter is where the message is conveyed. It should be structured with proper paragraph spacing and clear sentences.

Closing:  The closing is a courteous way of ending the letter. It usually includes phrases such as “Sincerely” or “Best regards” followed by a comma.

Signature:  The signature is a personal touch that indicates the sender’s approval of the letter’s content. It should be placed below the closing line.

Enclosure:  The enclosure is included if there are documents attached to the letter.

B. Elements of Formal Letter

Letterhead:  As mentioned earlier, the letterhead includes the sender’s logo, name, and address. It should be placed at the top portion of the letter.

Date:  The date should include the day, month, and year the letter was written.

Inside Address:  The inside address should include the recipient’s name, title, and address.

Salutation:  The salutation should address the recipient with proper titles and last name.

Body:  The body should be organized with proper paragraph spacing, clear sentences, and proper grammar and punctuation.

Closing:  The closing should leave a lasting impression on the reader’s mind. It should be courteous, respectful, and professional.

Signature:  The signature should be legible and placed below the closing line.

Enclosure:  The enclosure should be included if there are documents attached to the letter.

Using the proper format and elements of a formal letter is essential to create a professional and effective communication.

Rules for Writing Closing

In writing a formal letter, choosing the right closing is as important as drafting the message. Your closing serves as a lasting impression that reflects your overall tone, professionalism, and credibility. Here are some general guidelines for you to follow when thinking about your closing:

A. General Rules for Choosing Closings

• Be sincere and straightforward: The closing should match the tone of your message, and be consistent with the overall message you have conveyed throughout your letter.
• Be respectful and professional: Keep in mind the recipient and the relationship you have with them. It is crucial to ensure that the closing is appropriate and professional based on the context of the letter.
• Be concise: Your closing should be short and simple, and should not detract from the message itself. Too many words or a long-winded closing may reduce the effectiveness of your message.

B. Formal Closings

Formal closings are suitable for business letters, academic correspondences, and other professional communications that require formality and respect.

Some common examples of formal closings include:

• Respectfully yours
• Yours truly

C. Semi-Formal Closings

Semi-formal closings are appropriate for letters that have a more personal or friendly tone, and are often used in professional settings.

Some common examples of semi-formal closings include:

• Best regards
• Kind regards
• Warm regards
• Yours sincerely

D. Informal Closings

Informal closings are appropriate for more casual correspondence where a formal tone is not required.

Some common examples of informal closings include:

• Anything that reflects your personal style or relationship with the recipient

Writing a closing is not just inserting words at the end of a letter or email. It plays a critical role in creating the right tone and ending the message in a way that reinforces the overall purpose of the letter. By following these guidelines and choosing a closing that fits the context, you can create a lasting and positive impression with the recipient. When it comes to ending a formal letter, choosing the appropriate closing phrase is crucial. A closing phrase is the final statement before the signature that sends an important message to the recipient that signifies the writer’s intent and tone.

Formal closing phrases are used when writing to someone who holds a higher authority or position such as a business colleague or a government official. These phrases convey respect, professionalism, and the appropriate level of formality.

The commonly used formal closing phrases are “Yours truly,” “Sincerely,” “Faithfully,” “Respectfully yours,” and “Best regards.” “Yours truly” is considered the most formal and is recommended for use when writing to an esteemed or unknown recipient. “Sincerely” and “Faithfully” can be used for business correspondence or letters to government officials. “Respectfully yours” is an appropriate closing for formal requests or inquiries. “Best regards” is a more relaxed formal phrase and can be used when writing to someone you have an established relationship with.

Semi-formal closing phrases are used when writing to someone who holds a professional or personal relationship. The tone is less formal compared to formal phrases but still maintains a sense of respect and professionalism.

The commonly used semi-formal closing phrases are “Warm regards,” “Cordially,” “Kind regards,” and “Yours sincerely.” “Warm regards” and “Cordially” are warm and friendly phrases that can be used when writing to a business associate, a hiring manager or a colleague. “Kind regards” is considered more formal than “Warm regards” and is appropriate for business relationships that have a degree of familiarity. “Yours sincerely” is the most formal semi-formal phrase and is recommended for use when the letter expresses gratitude or appreciation.

Informal closing phrases are used when writing to someone who holds a personal relationship. The tone is casual and friendly and can be used when writing to friends, family, acquaintances, or colleagues with whom you have established a bond.

The commonly used informal closing phrases are “Cheers,” “Best,” “Take care,” and “Regards.” “Cheers” is a friendly and informal phrase that is commonly used in the UK and Australia. “Best” is a short and sweet phrase that denotes goodwill and warmth. “Take care” is a polite and considerate phrase that shows concern for the recipient’s wellbeing. “Regards” is the most commonly used informal closing phrase and is a casual but respectful way to end a letter.

Choosing the appropriate closing phrase is important when ending a formal letter. The tone and level of formality depend on the recipient and the nature of the letter. By following the guidelines for each type of closing phrase, the writer can send a clear and appropriate message to the recipient that will leave a positive impression.

Signature Rules

When it comes to ending a formal letter, the signature plays a crucial role in representing the author and acknowledging the recipient. Understanding the importance of signature rules is essential for crafting a successful closing note.

A. Importance of Signature

A signature serves as a personal stamp to show that the message is legitimate and authentic. It also depicts the author’s professionalism and creates a sense of trust between sender and recipient. Hence, it is important to ensure that the signature is clear and readable.

B. Signature Placement

The position of the signature is generally kept at the end of the letter or document, just above the printed name of the author. It should be in line with the left or right margin, depending on the format of the document.

C. Signature Format

There are specific guidelines to be followed when it comes to signature format. It includes font, size, and color.

The font used for the signature should be simple and legible. It is advisable to use a font that is similar to the body text of the document to maintain consistency.

The signature should be neither too small nor too large. It should comfortably fit in place, without eclipsing any part of the text. Generally, a size between 10-12 pt is considered ideal.

It is recommended to use a color that contrasts with the background of the document to make it stand out. A black or blue ink pen is commonly used for a physical signature.

D. Electronic Signatures

In the digital era, electronic signatures have become prevalent. It is a legal way to sign a document electronically without the need for printing and scanning. The signature can be created using various tools like Adobe Sign, DocuSign, or simply signing on a touch screen device like an iPad or tablet. However, it is important to ensure that the electronic signature is legally binding as per the laws of the region.

The proper placement, format and the use of the right format for signature plays a vital role in finishing a formal communication. It is always wise to follow the signature rules to culminate your message in the right note.

Common Signature Practices

A proper signature is an essential part of a formal letter or document. It’s not just a mere formality but also serves as an indication of the writer’s professionalism, credibility, and authority. In this section, we’ll look at the four primary types of signature practices:

A. Full-Signature

The full signature is the most commonly used type of signature in formal documents. This type of signature includes the writer’s full name, often followed by their professional designation, such as “MD” for medical doctors or “Esq.” for lawyers. A full-signature gives the letter a sense of authority and legitimacy, making it an ideal option for legal documents or formal letters.

B. Initials-Signature

The initials signature is commonly used in situations where the writer prefers to keep their full name confidential or uses an abbreviated form for signatures. It typically includes the writer’s first, middle or last initials, followed by a dot that separates them, with or without any other letters. This signature is often used in business or government documents to keep a level of confidentiality or brevity.

C. Informal Signature

An informal signature is a more relaxed and casual style of signature, often used for personal correspondence or casual business letters. This type of signature can be anything from a person’s nickname to a simple scribble and expresses their personality and creativity.

D. Formal Signature

A formal signature is a type of signature reserved for high-level business or government correspondences, where the writer’s signature is representative of the organization they represent. It typically includes the writer’s position and company name. In this case, a formal signature should be designed in a way that represents the organization’s brand or logo.

Selecting the right type of signature for any formal document is essential. A full signature provides legitimacy, while an initial signature provides a level of confidentiality. An informal signature reflects the writer’s personality, whereas a formal signature represents an organization. Always consider the audience and the context in which it will be used when crafting a signature for any formal document.

Helpful Tips for Closing and Signature

When it comes to sending any type of letter, it’s important to make sure that the content is polished and professional. This is especially true for formal letters, as they are an extension of your brand and can impact your reputation. Here are some helpful tips for closing and signature that can help you end your letter on the right note.

A. Proofreading before sending a Letter

One of the most important steps in any writing process is proofreading. Even the smallest mistake can compromise the entire message you’re trying to convey. Before sending your letter, read through it several times to check for grammar, spelling, and formatting errors. It’s also a good idea to have someone else read your letter to get a second opinion.

B. Formatting the Letter

Formatting your letter is essential to make it easy to read and visually appealing. Make sure there is adequate spacing between paragraphs and use a standard font like Arial or Times New Roman. Break up the content into short paragraphs and use headings and bullet points to draw attention to important information.

C. Using Templates

Using templates can save you time and ensure that your letter looks professional. Make sure to choose a template that fits the purpose and tone of your letter. You can find templates online or in word processing software.

D. Reviewing Samples

Reviewing samples of other formal letters can give you ideas on how to structure your own. Look for examples that are similar to your letter in terms of tone and purpose.

E. Following-up

Following-up is a critical step in ensuring that your letter has been received and acted upon. This can be done through email or phone. Be polite and professional in your tone, and provide a clear and concise summary of the content of your original letter. Following-up also gives you an opportunity to address any issues or concerns that may have come up after the letter was sent.

By following these helpful tips for closing and signature, you can make sure that your formal letter ends on the right note. Remember to proofread, format your letter properly, use templates, review samples, and follow-up to ensure that your message is received and acted upon.

Mistakes to Avoid in Closing and Signature

When it comes to closing a formal letter, there are several mistakes that should be avoided at all costs. These mistakes include:

A. Using Inappropriate Closings

Using inappropriate closings can give off the wrong impression to the recipient of your letter. It is important to choose a closing that is suitable for the tone of your letter and your relationship with the recipient. For example, if you are writing a formal business letter, using an informal closing such as “Cheers!” would not be appropriate.

B. Incorrect Spelling and Grammar

Incorrect spelling and grammar can detract from the overall professionalism of your letter. Make sure to proofread your letter multiple times and ask someone else to review it as well. This can help catch any errors that you may have missed.

C. Omitting the Signature

Always remember to sign your letter before sending it off. Omitting your signature can make it appear as if the letter was not sent by you, and can cause confusion for the recipient.

Avoid these common mistakes when closing a formal letter, to ensure you leave the right impression with the recipient.

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How To End a Cover Letter (With Closing Examples)

Cover Letter Closing Examples

Closings not to use, how to sign a cover letter, set up an email signature, more cover letter writing tips.

Hugo Lin / The Balance

When you're writing a cover letter or sending an email message to apply for a job, it's important to close your letter in as professional a manner as possible. End your letter with a formal closing, followed by your signature.

As with any job-related correspondence, it's best to opt for a more formal language and tone—a cover letter is no place for "XOXO," “Cheers,” or even a casual "take care" as a closer.

The following is a list of letter closing examples that are appropriate for cover letters and other employment-related correspondence, such as thank-you notes and/or emails to schedule interviews or pass along references.

• Sincerely yours
• Best regards
• With best regards
• Kind regards
• Yours truly
• Most sincerely
• Respectfully
• Respectfully yours
• Thank you for your consideration

A cover letter is a formal correspondence, so it's important not to be too casual or friendly when writing it. Here are some letter closings that are fine to use when emailing or writing to a friend, but are not appropriate to use in a cover letter. 

• Affectionately
• Best wishes
• Eagerly waiting for a response
• Warm regards
• Warmest regards
• Take it easy
• Have a great day
• Have a nice day
• Yours faithfully
• Abbreviations (Thx or any other abbreviated word isn't appropriate)
• Any emoticon (no smiley faces)
• Sent from my phone (if your phone automatically includes it, you can remove it in the settings)

For a printed letter, follow the closing with a comma. Then, on a new line, put your name. Leave a space above your typed name for your written signature.

Signature (hard copy letter)

If you're sending an email, you can add your contact information below your name. For example:

Best regards,

Your Name Your Email Address Your Phone Number Your LinkedIn Profile URL

Whichever sign-off you choose, make sure always to capitalize its first letter.

To simplify, you can set up an email signature that includes your contact information.

An email signature will make it easy for correspondents to readily see how to get in touch and saves you the time of typing the information repeatedly.

Use a Professional Email Account

It’s a wise idea, when conducting a job search, to set up an email account (and accompanying address) dedicated. Doing so will help to ensure that you don’t miss emails from potential employers who might be interested in interviewing you. It also will allow you to provide a professional-sounding email address on your resume and cover letter. This email address should be comprised simply of your name (examples: “John.T.Smith@gmail.com or marjoriejones@email.com).

Too often, job candidates use their personal email accounts to apply for jobs, often using “cute” email names such as “Crafty_catlady@yahoo.com” or OrcWarrior100@gmail.com.” This casual practice often raises hiring managers, eyebrows, raising red flags about whether a candidate is a serious, qualified applicant for the job to which they are applying.

It’s better to err on the side of safety and separate your professional and personal email accounts.

What To Include in Your Signature

In your signature, include your email address and phone number. You can add your LinkedIn profile URL to make it easy for your recipients to view your skills, accomplishments, educational background, and work history. Depending on your field, you may also want to include a link to your Twitter account; if you do so, make sure that your account is professional and appropriate for viewing by potential employers. 

Find out how to set up a professional email signature, including formatting style and links to help you save a signature in your preferred email program.

Cover letters, whether submitted through email or traditional mail channels, are always the first impression you provide a potential employer. Make sure that this impression is a good one by following the “best practices” outlined in these links so that your cover letter shines.

Having an appropriate close is just one of the many steps required to craft a winning cover letter.

Review how to write a cover letter , including what to include in your cover letter, how to write a cover letter, typical cover letter formats, targeted cover letters, and cover letter samples and examples.

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Follow this Personal Letter Format to Sound More Sincere

With all the new technology of today, the golden age of handwritten letters may be past. But receiving a long, newsy letter is still a treat, and there are times when nothing but a mailed letter will do. Whether handwritten, printed, or typed, the standard letter format hasn’t changed.

What's the Standard Layout of a Letter?

Personal letters are a powerful way to connect with friends, family members, business partners, and more, in a way that emails and text messages just can’t compete with, but they can be challenging to write. Understanding the standard structure of a letter will help you compose it more quickly. There are three basic parts of a letter: the opening (address and date), the body, and the letter ending.

Your Home Address and the Date

If your stationery does not include your printed address, place it in the upper right-hand corner of the first page. Follow one or two lines below with the date. If your address is already printed, the date is placed in the upper right-hand corner of the first page.

The Body of the Letter

The best letters will share news and information, mix good with bad news , respond to the questions asked or news shared in a previous letter, and ask about the recipient. Include only information you would be happy for others to see. It is more likely that a mailed letter will stay private; e-mailed ones can easily be forwarded inadvertently or intentionally.

How to End a Letter

There are a few different ways to end a letter, depending on who you’re sending it to. Start your letter ending with something positive and if you can, wind up the letter with something your correspondent can relate to.

The Complimentary Close

• The preferred letter ending phrases for formal, social, or business correspondence are “Sincerely,” “Sincerely yours,” “Very sincerely,” or “Very sincerely yours.”
• “Kind(est) regards,” and “Warm(est) regards” fill a nice gap between formal and more intimate closings.

Friendly Letter Closings

• The most frequently used friendly letter closings are “Cordially,” “Affectionately,” “Fondly,” and “Love.”
• “Gratefully” is used only when a benefit has been received, as when a friend has done you a favor.
• “As always” or “As ever” is useful in closing a letter to someone with whom you may not be close or haven’t seen for some time.
• Sign with your first and last name if you’re writing to someone you’ve never met face to face.
• Put your last name in parentheses if you’ve only spoken with the person on the phone.
• Use your first name or nickname on letters to friends or business associates who know you.

4 Types of Letters Best Left Unwritten

Although personal letters can be a powerful force for good, the potential for a letter to be misinterpreted or to cause permanent damage in a relationship is equally strong. Here are four types of letters that you might want to think twice about sending.

• Woe-is-me: A letter full of misfortune and unhappiness won’t give your reader pleasure and will leave him or her worried or depressed.
• Tell-all: There’s nothing wrong with pouring your heart out in a letter, but providing too many intimate details could eventually lead to embarrassment.
• Gossip: It’s wrong to tell everything you know about someone’s trials and tribulations, so check your impulse to share.
• Anger: Bitter spoken words fade away, but written words stay on a page forever. Put a letter written in anger aside before sending it. Go back later and maybe you’ll soften the tone or decide not to send it.

These suggestions are highly effective when writing and ending personal letters. However, if this isn’t exactly the type of letter you’re looking to write, check out our guides to family holiday newsletters , sympathy notes and letters , and effective business letters .

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Application for Closing Bank Account: Format and Samples Letter

Closing a bank account may seem like a daunting task, but with the right approach, it can be a straightforward process. In this blog, we’ll explore the essential steps and provide a sample letter template to guide you through writing a formal letter for closing your bank account. Whether you’re switching banks or simplifying your finances, we’ve got you covered with practical tips and a clear, concise letter format to help you navigate the account closure process with ease.

Table of Content

Application for Closing Bank Account

Steps to write a letter to close a bank account, standard format of an account closing letter, guidelines to follow before closing your bank account, bank account closing letter format.

• [Your Name]
• [Your Address]
• [City, State, Zip Code]
• [Your Email Address]
• [Your Phone Number]
• [Bank Name]
• [Bank Address]

Subject: Request for Account Closure

Dear [Bank Name] Manager,

I, [Your Name], hold a Savings Account with your bank. Due to some personal circumstances, I am unable to maintain the account and would like to close it.

Please find the account passbook enclosed with this letter. I kindly request you to initiate the account closure process at the earliest convenience.

Thank you for your assistance in this matter.

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Writing a letter to close a bank account is a straightforward process. Here are the steps you can follow:

• Address the Letter: Begin by addressing the bank manager or appropriate authority with the correct salutation, such as “Dear [Bank Name] Manager.”
• State Your Intent: Clearly state your intention to close your bank account due to personal reasons. Mention the type of account you hold (e.g., savings account) for clarity.
• Provide Necessary Details: Include essential account information, such as your account number, to ensure accurate identification of the account to be closed.
• Request Action: Politely request the bank to initiate the account closure process. If applicable, mention any accompanying documents, like an enclosed passbook, to facilitate the process.
• Express Gratitude: Conclude the letter by thanking the bank for their services and cooperation. Provide your contact information for any further communication or clarification.
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[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

[Bank Name] [Bank Address] [City, State, Zip Code]

I am writing to formally request the closure of my [Type of Account] account with your institution. The details of my account are as follows:

Account Holder Name: [Your Name] Account Number: [Your Account Number]

I kindly request that you proceed with the necessary steps to close this account and provide confirmation of closure at your earliest convenience.

Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

Thank you for your prompt attention to this matter. Should you require any further information or clarification, please do not hesitate to contact me at the above-mentioned contact details.

Sincerely, [Your Name]

Before closing your bank account, consider the following guidelines:

• Review Account Activity: Check for any pending transactions, outstanding checks, or automatic payments linked to your account. Ensure that all transactions are completed and there are no pending balances.
• Update Direct Deposits and Automatic Payments: Notify any companies or institutions that deposit funds directly into your account or make automatic withdrawals. Provide them with your new account information if necessary.
• Transfer Funds: Transfer any remaining funds from your current account to your new account or withdraw cash if needed. Ensure that your account balance is sufficient to cover any outstanding checks or payments.
• Cancel Automatic Transfers: Cancel any recurring transfers between your accounts to avoid unexpected transactions after closure.
• Return Bank Items: Return unused checks, debit cards, and any other bank-related items to the bank.
• Check for Fees: Review your bank’s account closure policies and check for any associated fees or penalties for closing your account.
• Notify the Bank: Contact your bank to inform them of your intention to close your account. Follow their procedures for account closure, which may include submitting a written request or visiting a branch in person.
• Obtain Confirmation: Request written confirmation of the account closure from the bank for your records.
• Update Contact Information: Provide your new contact information to the bank to ensure that you receive any final statements or correspondence.
• Monitor Account Activity: Continue to monitor your account for any final transactions or fees that may occur after closure. Keep records of the closure process for future reference.

Sample 1 – Current Account Closing Letter:

Subject: Closure of Current Account (Account Number: [Your Account Number])

I am writing to request the closure of my current account (Account Number: [Your Account Number]) with your bank. Due to personal reasons, I have decided to consolidate my banking activities and close this account.

I kindly request you to initiate the necessary steps to close the account and provide confirmation of closure at your earliest convenience. Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

Thank you for your prompt attention to this matter.

Sample 2 – Letter to Bank Manager for Closing Account:

[Bank Manager’s Name] [Bank Name] [Bank Address] [City, State, Zip Code]

Dear [Bank Manager’s Name],

I am writing to formally request the closure of my savings account (Account Number: [Your Account Number]) with your esteemed bank. Due to personal circumstances, I have decided to terminate my banking relationship with your institution.

I kindly request you to initiate the necessary steps to close the account and provide confirmation of closure at your earliest convenience. Please advise me of any outstanding balances or procedures required to complete the closure process.

Thank you for your cooperation in this matter.

Sample 3 – Request Letter for Bank Account Closure:

Subject: Request for Bank Account Closure

Dear Sir/Madam,

I am writing to formally request the closure of my bank account (Account Number: [Your Account Number]) with your esteemed bank. Due to personal reasons, I have decided to discontinue my banking services with your institution.

I kindly request you to initiate the necessary steps to close the account and provide written confirmation of closure at your earliest convenience. Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

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FAQs on letter for closing bank account

How do i write a letter to close my bank account.

To write a letter, start with a formal salutation, state your intention clearly, provide your account details, and request closure and confirmation.

How do I close my bank account?

You can close your bank account by visiting the bank in person, submitting a written request, or sometimes through online banking platforms, following the bank’s specific procedures.

What is the right wording for closing a bank account?

The right wording includes a polite request for closure, clear identification of your account, and a request for confirmation of closure, ensuring clarity and formality.

How do I write a letter to terminate an account?

Write a formal letter addressing the bank manager, state your intention to terminate the account, provide necessary account details, and request closure and confirmation.

Sample letter to close current bank account and transfer funds?

“Dear [Bank Manager], I am writing to request the closure of my current account [Account Number] and transfer the remaining funds to [New Account Details]. Please confirm the closure at your earliest convenience.”

How do I write a letter to close my SBI bank account?

Start with a formal salutation, state your intention clearly, provide your SBI account details, and request closure and confirmation in a polite and professional manner.

How to write a bank account closure letter to the customer?

Address the customer formally, state that their account will be closed per their request, provide any necessary instructions or information, and thank them for their patronage in a courteous manner.

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How to Write a Love Letter That Your Partner Will Cherish Forever

A picture may be worth a thousand words, but in a day and age where pictures are plentiful and the written word a lost art, a handwritten letter is worth a thousand pictures. Take that handwritten letter a step further and make it a love letter, and you’ve got yourself a priceless memento that your significant other will cherish forever.

Classic romantic movies like The Notebook and P.S. I Love You feature professions of love via heartfelt, well-written letters. And while they serve as great points of inspiration for your love letter, especially ahead of Valentine's Day , they can also be intimidating. It’s important to remember that you don’t have to be a modern-day Shakespeare or Nicholas Sparks to pour out your feelings succinctly and sweetly in a love letter.

To write a beautiful love letter, you just need to remember a few simple things to help you draw those feelings out from your heart and onto your page.

How to start your love letter.

The hardest part of writing a love letter, or any piece of writing for that matter, is getting started. But we can assure you that once you get a good start, the words will flow onto your page like a rushing river. Start strong with a tender greeting such as "Dear (name)," "To my love," "Dear Darling," or "To the man/woman I love." You can even start by greeting them with an endearing nickname for a more personalized touch. Continue by describing why you're writing the letter, whether it's simply because you want to express your overwhelming love or for a specific occasion like an anniversary, birthday, or Valentine's Day. This will serve as a jumping point for you to tap into deeper expressions of love and gratitude in subsequent paragraphs.

What to include in your love letter.

Reflect on romantic memories.

Mark Twain famously said, “Write what you know,” and we suggest you do the same when writing a love letter! Reminisce about special moments you've shared in great detail, describing how the sounds, sights, and conversations made you feel and impacted you and your relationship. You can even talk about the first time you met, going into detail on what your partner wore, said, and did at that time that led to your subsequent love story. Revisit the joyous occasions, challenges overcome together, and the simple pleasures that have strengthened your bond to paint a nostalgic and intimate picture with your words.

Express genuine feelings

Instead of just complimenting superficial attributes your partner has, go deeper and explain why you love and appreciate those things about them. Explain how their ability to calm you down or make you laugh in tough situations makes you feel safe and loved, for example, rather than just calling them comforting or funny. You can also share how specific qualities and experiences deepen your connection. And don’t worry about using flowery language or prose if it doesn’t feel natural to you. It’s about what you say, not how you say it, so the more genuine and personal your words, the more impact they will have.

A sincere closing phrase

Like any good piece of writing, the conclusion of your love letter is just as important as the beginning and middle. End your letter with a powerful, affectionate closing to reinforce your love and commitment. “I love you” is a classic way to end a letter of this nature, but there are several other sweet phrases, like “forever yours,” “all my love,” “forever and always,” “with all my love,” or “yours always,” that work great too.

Tips for writing a love letter.

Personalize it.

Think about the kinds of things your partner likes to read or watch. Do they love short poems with lots of rhymes or long, deep streams of consciousness? Do they appreciate humor or something more serious? As we mentioned previously, specific anecdotes or compliments about your loved one also add a personalized touch to the letter. For example, don’t be afraid to include your favorite things about them in the letter, even if it’s as simple as the color of their eyes, so the recipient knows how special and unique they are to you!

Don’t neglect the details

Yes, the words you write in your letter are the star of the show, but that doesn’t mean you can’t have fun playing with the aesthetics of your letter if that’s more your style! Experiment with different types of stationery, cardstock, and pens. For example, you could use a piece of paper that’s your significant other’s favorite color with a complementary colored pen! You can even include stickers or a lipstick kiss mark within the letter for a fun touch!

Take your time and relax

The most important tip to ensure your love letter writing process goes smoothly is to relax. Being vulnerable can be stressful and scary, and it’s okay to feel that way, especially if you’ve never done this before. Allow yourself the time to sit with those feelings and remember why you’re doing this in the first place: to show them how much you love and care about them concretely!