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Guide to Technical Report Writing

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• Guide to Laboratory Writing

School of Engineering and Informatics (for staff and students)

Table of contents

1 Introduction

2 structure, 3 presentation, 4 planning the report, 5 writing the first draft, 6 revising the first draft, 7 diagrams, graphs, tables and mathematics, 8 the report layout, 10 references to diagrams, graphs, tables and equations, 11 originality and plagiarism, 12 finalising the report and proofreading, 13 the summary, 14 proofreading, 15 word processing / desktop publishing, 16 recommended reading.

A technical report is a formal report designed to convey technical information in a clear and easily accessible format. It is divided into sections which allow different readers to access different levels of information. This guide explains the commonly accepted format for a technical report; explains the purposes of the individual sections; and gives hints on how to go about drafting and refining a report in order to produce an accurate, professional document.

A technical report should contain the following sections;

For technical reports required as part of an assessment, the following presentation guidelines are recommended;

There are some excellent textbooks contain advice about the writing process and how to begin (see Section 16 ). Here is a checklist of the main stages;

• Collect your information. Sources include laboratory handouts and lecture notes, the University Library, the reference books and journals in the Department office. Keep an accurate record of all the published references which you intend to use in your report, by noting down the following information; Journal article: author(s) title of article name of journal (italic or underlined) year of publication volume number (bold) issue number, if provided (in brackets) page numbers Book: author(s) title of book (italic or underlined) edition, if appropriate publisher year of publication N.B. the listing of recommended textbooks in section 2 contains all this information in the correct format.
• Creative phase of planning. Write down topics and ideas from your researched material in random order. Next arrange them into logical groups. Keep note of topics that do not fit into groups in case they come in useful later. Put the groups into a logical sequence which covers the topic of your report.
• Structuring the report. Using your logical sequence of grouped ideas, write out a rough outline of the report with headings and subheadings.

N.B. the listing of recommended textbooks in Section 16 contains all this information in the correct format.

Who is going to read the report? For coursework assignments, the readers might be fellow students and/or faculty markers. In professional contexts, the readers might be managers, clients, project team members. The answer will affect the content and technical level, and is a major consideration in the level of detail required in the introduction.

Begin writing with the main text, not the introduction. Follow your outline in terms of headings and subheadings. Let the ideas flow; do not worry at this stage about style, spelling or word processing. If you get stuck, go back to your outline plan and make more detailed preparatory notes to get the writing flowing again.

Make rough sketches of diagrams or graphs. Keep a numbered list of references as they are included in your writing and put any quoted material inside quotation marks (see Section 11 ).

Write the Conclusion next, followed by the Introduction. Do not write the Summary at this stage.

This is the stage at which your report will start to take shape as a professional, technical document. In revising what you have drafted you must bear in mind the following, important principle;

• the essence of a successful technical report lies in how accurately and concisely it conveys the intended information to the intended readership.

During year 1, term 1 you will be learning how to write formal English for technical communication. This includes examples of the most common pitfalls in the use of English and how to avoid them. Use what you learn and the recommended books to guide you. Most importantly, when you read through what you have written, you must ask yourself these questions;

• Does that sentence/paragraph/section say what I want and mean it to say? If not, write it in a different way.
• Are there any words/sentences/paragraphs which could be removed without affecting the information which I am trying to convey? If so, remove them.

It is often the case that technical information is most concisely and clearly conveyed by means other than words. Imagine how you would describe an electrical circuit layout using words rather than a circuit diagram. Here are some simple guidelines;

The appearance of a report is no less important than its content. An attractive, clearly organised report stands a better chance of being read. Use a standard, 12pt, font, such as Times New Roman, for the main text. Use different font sizes, bold, italic and underline where appropriate but not to excess. Too many changes of type style can look very fussy.

Use heading and sub-headings to break up the text and to guide the reader. They should be based on the logical sequence which you identified at the planning stage but with enough sub-headings to break up the material into manageable chunks. The use of numbering and type size and style can clarify the structure as follows;

• In the main text you must always refer to any diagram, graph or table which you use.
• Label diagrams and graphs as follows; Figure 1.2 Graph of energy output as a function of wave height. In this example, the second diagram in section 1 would be referred to by "...see figure 1.2..."
• Label tables in a similar fashion; Table 3.1 Performance specifications of a range of commercially available GaAsFET devices In this example, the first table in section 3 might be referred to by "...with reference to the performance specifications provided in Table 3.1..."
• Number equations as follows; F(dB) = 10*log 10 (F) (3.6) In this example, the sixth equation in section 3 might be referred to by "...noise figure in decibels as given by eqn (3.6)..."

Whenever you make use of other people's facts or ideas, you must indicate this in the text with a number which refers to an item in the list of references. Any phrases, sentences or paragraphs which are copied unaltered must be enclosed in quotation marks and referenced by a number. Material which is not reproduced unaltered should not be in quotation marks but must still be referenced. It is not sufficient to list the sources of information at the end of the report; you must indicate the sources of information individually within the report using the reference numbering system.

Information that is not referenced is assumed to be either common knowledge or your own work or ideas; if it is not, then it is assumed to be plagiarised i.e. you have knowingly copied someone else's words, facts or ideas without reference, passing them off as your own. This is a serious offence . If the person copied from is a fellow student, then this offence is known as collusion and is equally serious. Examination boards can, and do, impose penalties for these offences ranging from loss of marks to disqualification from the award of a degree

This warning applies equally to information obtained from the Internet. It is very easy for markers to identify words and images that have been copied directly from web sites. If you do this without acknowledging the source of your information and putting the words in quotation marks then your report will be sent to the Investigating Officer and you may be called before a disciplinary panel.

Your report should now be nearly complete with an introduction, main text in sections, conclusions, properly formatted references and bibliography and any appendices. Now you must add the page numbers, contents and title pages and write the summary.

The summary, with the title, should indicate the scope of the report and give the main results and conclusions. It must be intelligible without the rest of the report. Many people may read, and refer to, a report summary but only a few may read the full report, as often happens in a professional organisation.

• Purpose - a short version of the report and a guide to the report.
• Length - short, typically not more than 100-300 words
• Content - provide information, not just a description of the report.

This refers to the checking of every aspect of a piece of written work from the content to the layout and is an absolutely necessary part of the writing process. You should acquire the habit of never sending or submitting any piece of written work, from email to course work, without at least one and preferably several processes of proofreading. In addition, it is not possible for you, as the author of a long piece of writing, to proofread accurately yourself; you are too familiar with what you have written and will not spot all the mistakes.

When you have finished your report, and before you staple it, you must check it very carefully yourself. You should then give it to someone else, e.g. one of your fellow students, to read carefully and check for any errors in content, style, structure and layout. You should record the name of this person in your acknowledgements.

Two useful tips;

• Do not bother with style and formatting of a document until the penultimate or final draft.
• Do not try to get graphics finalised until the text content is complete.
• Davies J.W. Communication Skills - A Guide for Engineering and Applied Science Students (2nd ed., Prentice Hall, 2001)
• van Emden J. Effective communication for Science and Technology (Palgrave 2001)
• van Emden J. A Handbook of Writing for Engineers 2nd ed. (Macmillan 1998)
• van Emden J. and Easteal J. Technical Writing and Speaking, an Introduction (McGraw-Hill 1996)
• Pfeiffer W.S. Pocket Guide to Technical Writing (Prentice Hall 1998)
• Eisenberg A. Effective Technical Communication (McGraw-Hill 1992)

Updated and revised by the Department of Engineering & Design, November 2022

School Office: School of Engineering and Informatics, University of Sussex, Chichester 1 Room 002, Falmer, Brighton, BN1 9QJ [email protected] T 01273 (67) 8195 School Office opening hours: School Office open Monday – Friday 09:00-15:00, phone lines open Monday-Friday 09:00-17:00 School Office location [PDF 1.74MB]

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How To Write A Technical Dissertation

• April 14, 2022 at 12:32 am May 18, 2024 at 7:06 am

Technical dissertation writing sometimes seems impossible until it is done. A dissertation is among the lengthiest tasks that can take months to get completed. Thus, it exhausts students, but there is no way around it. It is worth more than about 60 credits in a thesis-based degree. Moreover, gathering proper knowledge and top guidelines about writing a technical dissertation can, to some extent, make the writing process easier. This article focuses on ways to write a technical dissertation, including best practices, structured details, and chapter-wide techniques to make writing it easier and more effective.

How do you write a technical dissertation?

Dissertations are the passcodes of your research based-degrees; thus, to gear it up, you must first follow some preliminary steps. These steps include deciding the narrower but trendy topic of interest according to the level of your degrees and going through the literature review to clear your stance on an issue. Collecting or investigating the pattern behind the raw data can help you interpret the facts to answer the research question or prove/disprove the hypothesis.

Estimation of time or resources helps you know what challenges you may have to face during your research. Outlining and planning a structure that can best organize the facts you gathered to solve a scientific problem. Thus, effective dissertation planning, structuring and ordering, and getting dissertation help from experts are among the preliminary steps of writing. But printing your ideas and mind maps onto blank pages belongs to the writing phase, and the technical writing ends with draft editing to ensure error-free submission of a technical dissertation. 

What is the best order to write a technical dissertation?

Correct ordering is one of the most technical parts of the dissertation writing process. From the collection of data to the logical arrangement of facts, organization matters a lot in doing a technical dissertation. Thus, you can follow the following ordering techniques to properly organize research tasks and information in the form of paragraphs.    

Best order to structure a dissertation:

To properly arrange the information in the dissertation, you can follow seven steps in a sequence. A dissertation must start by searching for the most appropriate topic for research. Second, you must find the history and background of the topic to develop conceptual understanding. Third, reviewing the literature assists you in knowing the research gaps that you must bridge to conserve the originality of your research. Fourth, based on the reviewed literature, you should select the best method to find the answers to the research question. Fifth, data collection, analysis, and interpretation further help you solve a scientific query. Sixth, at this step, you must report the findings. Seventh, wrapping the whole discussion in the conclusion section is the last step to order a dissertation.      

Best order to structure a paragraph:

 The ordering in a long writing task is a bit more difficult than in a short assignment. In the dissertation, you should not only focus on the overall ordering, but the proper organization of information in each paragraph is also very important. So each paragraph of the dissertation must start from a topic sentence satisfying the thesis statement (located at the end of the introductory paragraph). Each topic sentence must be proved by at least two pieces of evidence or supporting details. Then, the next few sentences must state how the evidence proves your topic sentence. In the end, you must link the topic sentence with the thesis statement to maintain a logical follow of information throughout the dissertation.

How do you structure a dissertation plan?

The formal plan for your dissertation is commonly known as the proposal or synopsis. The synopsis/ proposal is the short plan of research. It describes what you will find in research and how. Like a dissertation, it also contains some essential components like an introduction (background of the study), research problem (Problem statement), Rationale (Significance of the study), a brief literature review, a method to be used, and proposed outcomes.

Introduction

The introduction sets the stage for the reader to know what research is all about. Thus, it must be short and to the point to only signify what the main problem under study is.

Research problem

Though the introduction discusses the problem under study, the research problem especially accounts for stating a problem in the shortest possible way so that the reader can quickly get your point.

The rationale of the study

This section of the dissertation plan deals with the significance of your study. It tells how your work differs from others and how important it is to solve a specific problem. 

Literature review

This section states how similar researchers solve a closely related problem and suggest an array of methods to deal with one understudy.

Proposed Methodology

It must account for what methods you will include in a study. The selection of the methods should be wise; otherwise, it would ruin your whole dissertation plan.

What are the 5 chapters of a dissertation?

Like all other types, technical dissertations also contain five chapters, namely, introduction, literature review, material and methods, results and findings, and discussion and conclusion. Each chapter has its purpose and aims for dealing with specific components of a technical dissertation . 

• Introduction: Describe brief or most relevant things about the topic of research.
• Literature review: Use specific key terms to search for the most relevant literature.
• Material and Methods: Make a plan that helps you solve a problem
• Results and findings: Report what you have found through research
• Discussion and conclusion: Prove the validity of your research in the light of others’ findings and present a conclusion.  

Consequently, for writing a technical dissertation , you must first know about its essential components. The checklist for all components will facilitate you not to miss even a single one. The best ways of writing each part of the dissertation allow you to produce an outstanding draft. Further, it is the proper ordering and structuring of details that help a technical dissertation to stand out.

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Engineering: The Literature Review Process

• How to Use This Guide

What is a literature review and why is it important?

Further reading ....

• 2. Precision vs Retrieval
• 3. Equip Your Tool Box
• 4. What to look for
• 5. Where to Look for it
• 6. How to Look for it
• 7. Keeping Current
• 8. Reading Tips
• 9. Writing Tips
• 10. Checklist

A literature review not only summarizes the knowledge of a particular area or field of study, it also evaluates what has been done, what still needs to be done and why all of this is important to the subject.  

• The Stand-Alone Literature Review A literature review may stand alone as an individual document in which the history of the topic is reported and then analyzed for trends, controversial issues, and what still needs to be studied.  The review could just be a few pages for narrow topics or quite extensive with long bibliographies for in-depth reviews.   In-depth review articles are valuable time-savers for professionals and researchers who need a quick introduction or analysis of a topic but they can be very time-consuming for authors to produce. Examples of review articles:   Walker, Sara Louise (2011)   Building mounted wind turbines and their suitability for the urban scale - a review of methods of estimating urban wind resource .   Energy and Buildings  43(8):1852-1862. For this review, the author focused on the different methodologies used to estimate wind speed in urban settings.  After introducing the theory, she explained the difficulty for in-situ measuring, and then followed up by describing each of the different estimation techniques that have been used instead.  Strengths and weaknesses of each method are discussed and suggestions are given on where more study is needed.   Length: 11 pages. References: 59. Calm, J.M. (2008)   The next generation of refrigerants - historical review, considerations, and outlook.   International Journal of Refrigeration  31(7):1123-1133. This review focuses on the evolution of refrigerants and divides the evolution into 4 generations.  In each generation the author describes which type of refrigerants were most popular and discusses how political, environmental, and economic issues as well as chemical properties effected choices.  Length: 11 pages.  References: 51.  
• The Literature Review as a Section Within a Document Literature reviews are also part of dissertations, theses, research reports and scholarly journal articles; these types of documents include the review in a section or chapter that discusses what has gone before, how the research being presented in this document fills a gap in the field's knowledge and why that is important.   Examples of literature reviews within a journal article:  Jobert, Arthur, et al. (2007) Local acceptance of wind energy: factors of success identified in French and German case studies.  Energy Policy  35(5):2751-2760.  In this case, the literature review is a separate, labeled section appearing between the introduction and methodology sections.  Peel, Deborah and Lloyd, Michael Gregory (2007)   Positive planning for wind-turbines in an urban context.   Local Environment  12(4):343-354. In this case the literature review is incorporated into the article's introduction rather than have its own section.   Which version you choose (separate section or within the introduction) depends on format requirements of the publisher (for journal articles), the ASU Graduate College and your academic unit (for ASU dissertations and theses) and application instructions for grants.   If no format is specified choose the method in which you can best explain your research topic, what has come before and the importance of the knowledge you are adding to the field.    Examples of literature reviews within a dissertation or thesis :  Porter, Wayne Eliot (2011)   Renewable Energy in Rural Southeastern Arizona: Decision Factors: A Comparison of the Consumer Profiles of Homeowners Who Purchased Renewable Energy Systems With Those Who Performed Other Home Upgrades or Remodeling Projects .    Arizona State University, M.S. Thesis.  This author effectively uses a separate chapter for the literature review for his detailed analysis.  Magerman, Beth (2014)   Short-Term Wind Power Forecasts using Doppler Lidar.   Arizona State University, M.S. Thesis. The author puts the literature review within Chapter Two presenting it as part of the background information of her topic.   Note that the literature review within a thesis or dissertation more closely resembles the scope and depth of a stand- alone literature review as opposed to the briefer reviews appearing within journal articles.  Within a thesis or dissertation, the review not only presents the status of research in the specific area it also establishes the author's expertise and justifies his/her own research.   

Online tutorials:

• Literature Reviews: An Overview for Graduate Students Created by the North Caroline State University Libraries

Other ASU Library Guides: 

• Literature Reviews and Annotated Bibliographies More general information about the format and content of literature reviews; created by Ed Oetting, History and Political Science Librarian, Hayden Library. ​

Readings: 

• The Literature Review: A Few Tips on Conducting It Written by Dena Taylor, Health Sciences Writing Centre, University of Toronto
• Literature Reviews Created by The Writing Center at the University of North Carolina, Chapel Hill. 
• << Previous: How to Use This Guide
• Next: 2. Precision vs Retrieval >>
• Last updated: Jan 2, 2024 8:27 AM
• URL: https://libguides.asu.edu/engineeringlitreview

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• Knowledge Base
• Dissertation

How to Write a Dissertation | A Guide to Structure & Content

A dissertation or thesis is a long piece of academic writing based on original research, submitted as part of an undergraduate or postgraduate degree.

The structure of a dissertation depends on your field, but it is usually divided into at least four or five chapters (including an introduction and conclusion chapter).

The most common dissertation structure in the sciences and social sciences includes:

• An introduction to your topic
• A literature review that surveys relevant sources
• An explanation of your methodology
• An overview of the results of your research
• A discussion of the results and their implications
• A conclusion that shows what your research has contributed

Dissertations in the humanities are often structured more like a long essay , building an argument by analysing primary and secondary sources . Instead of the standard structure outlined here, you might organise your chapters around different themes or case studies.

Other important elements of the dissertation include the title page , abstract , and reference list . If in doubt about how your dissertation should be structured, always check your department’s guidelines and consult with your supervisor.

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Table of contents

Acknowledgements, table of contents, list of figures and tables, list of abbreviations, introduction, literature review / theoretical framework, methodology, reference list.

The very first page of your document contains your dissertation’s title, your name, department, institution, degree program, and submission date. Sometimes it also includes your student number, your supervisor’s name, and the university’s logo. Many programs have strict requirements for formatting the dissertation title page .

The title page is often used as cover when printing and binding your dissertation .

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The acknowledgements section is usually optional, and gives space for you to thank everyone who helped you in writing your dissertation. This might include your supervisors, participants in your research, and friends or family who supported you.

The abstract is a short summary of your dissertation, usually about 150-300 words long. You should write it at the very end, when you’ve completed the rest of the dissertation. In the abstract, make sure to:

• State the main topic and aims of your research
• Describe the methods you used
• Summarise the main results
• State your conclusions

Although the abstract is very short, it’s the first part (and sometimes the only part) of your dissertation that people will read, so it’s important that you get it right. If you’re struggling to write a strong abstract, read our guide on how to write an abstract .

In the table of contents, list all of your chapters and subheadings and their page numbers. The dissertation contents page gives the reader an overview of your structure and helps easily navigate the document.

All parts of your dissertation should be included in the table of contents, including the appendices. You can generate a table of contents automatically in Word.

If you have used a lot of tables and figures in your dissertation, you should itemise them in a numbered list . You can automatically generate this list using the Insert Caption feature in Word.

If you have used a lot of abbreviations in your dissertation, you can include them in an alphabetised list of abbreviations so that the reader can easily look up their meanings.

If you have used a lot of highly specialised terms that will not be familiar to your reader, it might be a good idea to include a glossary . List the terms alphabetically and explain each term with a brief description or definition.

In the introduction, you set up your dissertation’s topic, purpose, and relevance, and tell the reader what to expect in the rest of the dissertation. The introduction should:

• Establish your research topic , giving necessary background information to contextualise your work
• Narrow down the focus and define the scope of the research
• Discuss the state of existing research on the topic, showing your work’s relevance to a broader problem or debate
• Clearly state your objectives and research questions , and indicate how you will answer them
• Give an overview of your dissertation’s structure

Everything in the introduction should be clear, engaging, and relevant to your research. By the end, the reader should understand the what , why and how of your research. Not sure how? Read our guide on how to write a dissertation introduction .

Before you start on your research, you should have conducted a literature review to gain a thorough understanding of the academic work that already exists on your topic. This means:

• Collecting sources (e.g. books and journal articles) and selecting the most relevant ones
• Critically evaluating and analysing each source
• Drawing connections between them (e.g. themes, patterns, conflicts, gaps) to make an overall point

In the dissertation literature review chapter or section, you shouldn’t just summarise existing studies, but develop a coherent structure and argument that leads to a clear basis or justification for your own research. For example, it might aim to show how your research:

• Addresses a gap in the literature
• Takes a new theoretical or methodological approach to the topic
• Proposes a solution to an unresolved problem
• Advances a theoretical debate
• Builds on and strengthens existing knowledge with new data

The literature review often becomes the basis for a theoretical framework , in which you define and analyse the key theories, concepts and models that frame your research. In this section you can answer descriptive research questions about the relationship between concepts or variables.

The methodology chapter or section describes how you conducted your research, allowing your reader to assess its validity. You should generally include:

• The overall approach and type of research (e.g. qualitative, quantitative, experimental, ethnographic)
• Your methods of collecting data (e.g. interviews, surveys, archives)
• Details of where, when, and with whom the research took place
• Your methods of analysing data (e.g. statistical analysis, discourse analysis)
• Tools and materials you used (e.g. computer programs, lab equipment)
• A discussion of any obstacles you faced in conducting the research and how you overcame them
• An evaluation or justification of your methods

Your aim in the methodology is to accurately report what you did, as well as convincing the reader that this was the best approach to answering your research questions or objectives.

Next, you report the results of your research . You can structure this section around sub-questions, hypotheses, or topics. Only report results that are relevant to your objectives and research questions. In some disciplines, the results section is strictly separated from the discussion, while in others the two are combined.

For example, for qualitative methods like in-depth interviews, the presentation of the data will often be woven together with discussion and analysis, while in quantitative and experimental research, the results should be presented separately before you discuss their meaning. If you’re unsure, consult with your supervisor and look at sample dissertations to find out the best structure for your research.

In the results section it can often be helpful to include tables, graphs and charts. Think carefully about how best to present your data, and don’t include tables or figures that just repeat what you have written  –  they should provide extra information or usefully visualise the results in a way that adds value to your text.

Full versions of your data (such as interview transcripts) can be included as an appendix .

The discussion  is where you explore the meaning and implications of your results in relation to your research questions. Here you should interpret the results in detail, discussing whether they met your expectations and how well they fit with the framework that you built in earlier chapters. If any of the results were unexpected, offer explanations for why this might be. It’s a good idea to consider alternative interpretations of your data and discuss any limitations that might have influenced the results.

The discussion should reference other scholarly work to show how your results fit with existing knowledge. You can also make recommendations for future research or practical action.

The dissertation conclusion should concisely answer the main research question, leaving the reader with a clear understanding of your central argument. Wrap up your dissertation with a final reflection on what you did and how you did it. The conclusion often also includes recommendations for research or practice.

In this section, it’s important to show how your findings contribute to knowledge in the field and why your research matters. What have you added to what was already known?

You must include full details of all sources that you have cited in a reference list (sometimes also called a works cited list or bibliography). It’s important to follow a consistent reference style . Each style has strict and specific requirements for how to format your sources in the reference list.

The most common styles used in UK universities are Harvard referencing and Vancouver referencing . Your department will often specify which referencing style you should use – for example, psychology students tend to use APA style , humanities students often use MHRA , and law students always use OSCOLA . M ake sure to check the requirements, and ask your supervisor if you’re unsure.

To save time creating the reference list and make sure your citations are correctly and consistently formatted, you can use our free APA Citation Generator .

Your dissertation itself should contain only essential information that directly contributes to answering your research question. Documents you have used that do not fit into the main body of your dissertation (such as interview transcripts, survey questions or tables with full figures) can be added as appendices .

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There are two types of abstracts: informational and descriptive.

Informational abstracts

• Communicate contents of reports
• Include purpose, methods, scope, results, conclusions, and recommendations
• Highlight essential points
• Are short—from a paragraph to a page or two, depending upon the length of the report (10% or less of the report)
• Allow readers to decide whether they want to read the report

Descriptive abstracts

• Tell what the report contains
• Include purpose, methods, scope, but NOT results, conclusions, and recommendations
• Are always very short— usually under 100 words
• Introduce subject to readers, who must then read the report to learn study results

Qualities of a good abstract

An effective abstract

• Uses one or more well-developed paragraphs, which are unified, coherent, concise, and able to stand alone
• Uses an introduction-body-conclusion structure in which the parts of the report are discussed in order: purpose, findings, conclusions, recommendations
• Follows strictly the chronology of the report
• Provides logical connections between material included
• Adds no new information but simply summarizes the report
• Is intelligible to a wide audience

Steps for writing effective report abstracts

To write an effective report abstract, follow these four steps.

Reread your report with the purpose of abstracting in mind. Look specifically for these main parts: purpose, methods, scope, results, conclusions, and recommendations.

After you have finished rereading your report, write a rough draft without looking back at your report. Consider the main parts of the abstract listed in step #1. Do not merely copy key sentences from your report. You will put in too much or too little information. Do not summarize information in a new way.

Revise your rough draft to

Correct weaknesses in organization and coherence,

Drop superfluous information,

Add important information originally left out,

Eliminate wordiness, and

Correct errors in grammar and mechanics.

Carefully proofread your final copy.

Penn State University Libraries

Technical reports, recognizing technical reports, recommendations for finding technical reports, databases with technical reports, other tools for finding technical reports.

• Direct Links to Organizations with Technical Reports
• Techical report collections at Penn State
• How to Write

Engineering Instruction Librarian

Engineering Librarian

Technical reports describe the process, progress, or results of technical or scientific research and usually include in-depth experimental details, data, and results. Technical reports are usually produced to report on a specific research need and can serve as a report of accountability to the organization funding the research. They provide access to the information before it is published elsewhere. Technical Reports are usually not peer reviewed.  They need to be evaluated on how the problem, research method, and results are described.  

A technical report citation will include a report number and will probably not have journal name. 

Technical reports can be divided into two general categories:

• Non-Governmental Reports- these are published by companies and engineering societies, such as Lockheed-Martin, AIAA (American Institute of Aeronautical and Astronautics), IEEE (Institute of Electrical and Electronics Engineers), or SAE (Society of Automotive Engineers).
• Governmental Reports- the research conducted in these reports has been sponsored by the United States or an international government body as well as state and local governments.

Some technical reports are cataloged as books, which you can search for in the catalog, while others may be located in databases, or free online. The boxes below list databases and online resources you can use to locate a report. 

If you’re not sure where to start, try to learn more about the report by confirming the full title or learning more about the publication information. 

Confirm the title and locate the report number in NTRL. 

Search Google Scholar, the HathiTrust, or WorldCat. This can verify the accuracy of the citation and determine if the technical report was also published in a journal or conference proceeding or under a different report number. 

Having trouble finding a report through Penn State? If we don’t have access to the report, you can submit an interlibrary loan request and we will get it for you from another library. If you have any questions, you can always contact a librarian! 

• National Technical Reports Library (NTRL) NTRL is the preeminent resource for accessing the latest US government sponsored research, and worldwide scientific, technical, and engineering information. Search by title to determine report number.
• Engineering Village Engineering Village is the most comprehensive interdisciplinary engineering database in the world with over 5,000 engineering journals and conference materials dating from 1884. Has citations to many ASME, ASCE, SAE, and other professional organizations' technical papers. Search by author, title, or report number.
• IEEE Xplore Provides access to articles, papers, reports, and standards from the Institute of Electrical and Electronics Engineers (IEEE).
• ASABE Technical Library Provides access to all of the recent technical documents published by the American Society of Agricultural Engineers.
• International Nuclear Information System (INIS) Database Provides access to nuclear science and technology technical reports.
• NASA Technical Reports Server Contains the searchable NACA Technical Reports collection, NASA Technical Reports collection and NIX collection of images, movies, and videos. Includes the full text and bibliographic records of selected unclassified, publicly available NASA-sponsored technical reports. Coverage: NACA reports 1915-1958, NASA reports since 1958.
• OSTI Technical Reports Full-text of Department of Energy (DOE) funded science, technology, and engineering technical reports. OSTI has replaced SciTech Connect as the primary search tool for Department of Energy (DOE) funded science, technology, and engineering research results. It provides access to all the information previously available in SciTech Connect, DOE Information Bridge, and Energy Citations Database.
• ERIC (ProQuest) Provides access to technical reports and other education-related materials. ERIC is sponsored by the U.S. Department of Education, Institute of Education Sciences (IES).
• Transportation Research International Documentation (TRID) TRID is a newly integrated database that combines the records from TRB's Transportation Research Information Services (TRIS) Database and the OECD's Joint Transport Research Centre's International Transport Research Documentation (ITRD) Database. TRID provides access to over 900,000 records of transportation research worldwide.
• TRAIL Technical Reports Archive & Image Library Provide access to federal technical reports issued prior to 1975.
• Defense Technical Information Center (DTIC) The largest central resource for Department of Defense and government-funded scientific, technical, engineering, and business related information.
• Correlation Index of Technical Reports (AD-PB Reports) Publication Date: 1958
• Criss-cross directory of NASA "N" numbers and DOD "AD" numbers, 1962-1986

Print indexes to technical reports :

• Government Reports Announcements & Index (1971-1996)
• Government Reports Announcements (1946-1975)
• U.S. Government Research & Development Reports (1965-1971)
• U.S. Government Research Reports (1954-1964)
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Home » Research Report – Example, Writing Guide and Types

Research Report – Example, Writing Guide and Types

Table of Contents

Research Report

Definition:

Research Report is a written document that presents the results of a research project or study, including the research question, methodology, results, and conclusions, in a clear and objective manner.

The purpose of a research report is to communicate the findings of the research to the intended audience, which could be other researchers, stakeholders, or the general public.

Components of Research Report

Components of Research Report are as follows:

Introduction

The introduction sets the stage for the research report and provides a brief overview of the research question or problem being investigated. It should include a clear statement of the purpose of the study and its significance or relevance to the field of research. It may also provide background information or a literature review to help contextualize the research.

Literature Review

The literature review provides a critical analysis and synthesis of the existing research and scholarship relevant to the research question or problem. It should identify the gaps, inconsistencies, and contradictions in the literature and show how the current study addresses these issues. The literature review also establishes the theoretical framework or conceptual model that guides the research.

Methodology

The methodology section describes the research design, methods, and procedures used to collect and analyze data. It should include information on the sample or participants, data collection instruments, data collection procedures, and data analysis techniques. The methodology should be clear and detailed enough to allow other researchers to replicate the study.

The results section presents the findings of the study in a clear and objective manner. It should provide a detailed description of the data and statistics used to answer the research question or test the hypothesis. Tables, graphs, and figures may be included to help visualize the data and illustrate the key findings.

The discussion section interprets the results of the study and explains their significance or relevance to the research question or problem. It should also compare the current findings with those of previous studies and identify the implications for future research or practice. The discussion should be based on the results presented in the previous section and should avoid speculation or unfounded conclusions.

The conclusion summarizes the key findings of the study and restates the main argument or thesis presented in the introduction. It should also provide a brief overview of the contributions of the study to the field of research and the implications for practice or policy.

The references section lists all the sources cited in the research report, following a specific citation style, such as APA or MLA.

The appendices section includes any additional material, such as data tables, figures, or instruments used in the study, that could not be included in the main text due to space limitations.

Types of Research Report

Types of Research Report are as follows:

Thesis is a type of research report. A thesis is a long-form research document that presents the findings and conclusions of an original research study conducted by a student as part of a graduate or postgraduate program. It is typically written by a student pursuing a higher degree, such as a Master’s or Doctoral degree, although it can also be written by researchers or scholars in other fields.

Research Paper

Research paper is a type of research report. A research paper is a document that presents the results of a research study or investigation. Research papers can be written in a variety of fields, including science, social science, humanities, and business. They typically follow a standard format that includes an introduction, literature review, methodology, results, discussion, and conclusion sections.

Technical Report

A technical report is a detailed report that provides information about a specific technical or scientific problem or project. Technical reports are often used in engineering, science, and other technical fields to document research and development work.

Progress Report

A progress report provides an update on the progress of a research project or program over a specific period of time. Progress reports are typically used to communicate the status of a project to stakeholders, funders, or project managers.

Feasibility Report

A feasibility report assesses the feasibility of a proposed project or plan, providing an analysis of the potential risks, benefits, and costs associated with the project. Feasibility reports are often used in business, engineering, and other fields to determine the viability of a project before it is undertaken.

Field Report

A field report documents observations and findings from fieldwork, which is research conducted in the natural environment or setting. Field reports are often used in anthropology, ecology, and other social and natural sciences.

Experimental Report

An experimental report documents the results of a scientific experiment, including the hypothesis, methods, results, and conclusions. Experimental reports are often used in biology, chemistry, and other sciences to communicate the results of laboratory experiments.

Case Study Report

A case study report provides an in-depth analysis of a specific case or situation, often used in psychology, social work, and other fields to document and understand complex cases or phenomena.

Literature Review Report

A literature review report synthesizes and summarizes existing research on a specific topic, providing an overview of the current state of knowledge on the subject. Literature review reports are often used in social sciences, education, and other fields to identify gaps in the literature and guide future research.

Research Report Example

Following is a Research Report Example sample for Students:

Title: The Impact of Social Media on Academic Performance among High School Students

This study aims to investigate the relationship between social media use and academic performance among high school students. The study utilized a quantitative research design, which involved a survey questionnaire administered to a sample of 200 high school students. The findings indicate that there is a negative correlation between social media use and academic performance, suggesting that excessive social media use can lead to poor academic performance among high school students. The results of this study have important implications for educators, parents, and policymakers, as they highlight the need for strategies that can help students balance their social media use and academic responsibilities.

Introduction:

Social media has become an integral part of the lives of high school students. With the widespread use of social media platforms such as Facebook, Twitter, Instagram, and Snapchat, students can connect with friends, share photos and videos, and engage in discussions on a range of topics. While social media offers many benefits, concerns have been raised about its impact on academic performance. Many studies have found a negative correlation between social media use and academic performance among high school students (Kirschner & Karpinski, 2010; Paul, Baker, & Cochran, 2012).

Given the growing importance of social media in the lives of high school students, it is important to investigate its impact on academic performance. This study aims to address this gap by examining the relationship between social media use and academic performance among high school students.

Methodology:

The study utilized a quantitative research design, which involved a survey questionnaire administered to a sample of 200 high school students. The questionnaire was developed based on previous studies and was designed to measure the frequency and duration of social media use, as well as academic performance.

The participants were selected using a convenience sampling technique, and the survey questionnaire was distributed in the classroom during regular school hours. The data collected were analyzed using descriptive statistics and correlation analysis.

The findings indicate that the majority of high school students use social media platforms on a daily basis, with Facebook being the most popular platform. The results also show a negative correlation between social media use and academic performance, suggesting that excessive social media use can lead to poor academic performance among high school students.

Discussion:

The results of this study have important implications for educators, parents, and policymakers. The negative correlation between social media use and academic performance suggests that strategies should be put in place to help students balance their social media use and academic responsibilities. For example, educators could incorporate social media into their teaching strategies to engage students and enhance learning. Parents could limit their children’s social media use and encourage them to prioritize their academic responsibilities. Policymakers could develop guidelines and policies to regulate social media use among high school students.

Conclusion:

In conclusion, this study provides evidence of the negative impact of social media on academic performance among high school students. The findings highlight the need for strategies that can help students balance their social media use and academic responsibilities. Further research is needed to explore the specific mechanisms by which social media use affects academic performance and to develop effective strategies for addressing this issue.

Limitations:

One limitation of this study is the use of convenience sampling, which limits the generalizability of the findings to other populations. Future studies should use random sampling techniques to increase the representativeness of the sample. Another limitation is the use of self-reported measures, which may be subject to social desirability bias. Future studies could use objective measures of social media use and academic performance, such as tracking software and school records.

Implications:

The findings of this study have important implications for educators, parents, and policymakers. Educators could incorporate social media into their teaching strategies to engage students and enhance learning. For example, teachers could use social media platforms to share relevant educational resources and facilitate online discussions. Parents could limit their children’s social media use and encourage them to prioritize their academic responsibilities. They could also engage in open communication with their children to understand their social media use and its impact on their academic performance. Policymakers could develop guidelines and policies to regulate social media use among high school students. For example, schools could implement social media policies that restrict access during class time and encourage responsible use.

References:

• Kirschner, P. A., & Karpinski, A. C. (2010). Facebook® and academic performance. Computers in Human Behavior, 26(6), 1237-1245.
• Paul, J. A., Baker, H. M., & Cochran, J. D. (2012). Effect of online social networking on student academic performance. Journal of the Research Center for Educational Technology, 8(1), 1-19.
• Pantic, I. (2014). Online social networking and mental health. Cyberpsychology, Behavior, and Social Networking, 17(10), 652-657.
• Rosen, L. D., Carrier, L. M., & Cheever, N. A. (2013). Facebook and texting made me do it: Media-induced task-switching while studying. Computers in Human Behavior, 29(3), 948-958.

Note*: Above mention, Example is just a sample for the students’ guide. Do not directly copy and paste as your College or University assignment. Kindly do some research and Write your own.

Applications of Research Report

Research reports have many applications, including:

• Communicating research findings: The primary application of a research report is to communicate the results of a study to other researchers, stakeholders, or the general public. The report serves as a way to share new knowledge, insights, and discoveries with others in the field.
• Informing policy and practice : Research reports can inform policy and practice by providing evidence-based recommendations for decision-makers. For example, a research report on the effectiveness of a new drug could inform regulatory agencies in their decision-making process.
• Supporting further research: Research reports can provide a foundation for further research in a particular area. Other researchers may use the findings and methodology of a report to develop new research questions or to build on existing research.
• Evaluating programs and interventions : Research reports can be used to evaluate the effectiveness of programs and interventions in achieving their intended outcomes. For example, a research report on a new educational program could provide evidence of its impact on student performance.
• Demonstrating impact : Research reports can be used to demonstrate the impact of research funding or to evaluate the success of research projects. By presenting the findings and outcomes of a study, research reports can show the value of research to funders and stakeholders.
• Enhancing professional development : Research reports can be used to enhance professional development by providing a source of information and learning for researchers and practitioners in a particular field. For example, a research report on a new teaching methodology could provide insights and ideas for educators to incorporate into their own practice.

How to write Research Report

Here are some steps you can follow to write a research report:

• Identify the research question: The first step in writing a research report is to identify your research question. This will help you focus your research and organize your findings.
• Conduct research : Once you have identified your research question, you will need to conduct research to gather relevant data and information. This can involve conducting experiments, reviewing literature, or analyzing data.
• Organize your findings: Once you have gathered all of your data, you will need to organize your findings in a way that is clear and understandable. This can involve creating tables, graphs, or charts to illustrate your results.
• Write the report: Once you have organized your findings, you can begin writing the report. Start with an introduction that provides background information and explains the purpose of your research. Next, provide a detailed description of your research methods and findings. Finally, summarize your results and draw conclusions based on your findings.
• Proofread and edit: After you have written your report, be sure to proofread and edit it carefully. Check for grammar and spelling errors, and make sure that your report is well-organized and easy to read.
• Include a reference list: Be sure to include a list of references that you used in your research. This will give credit to your sources and allow readers to further explore the topic if they choose.
• Format your report: Finally, format your report according to the guidelines provided by your instructor or organization. This may include formatting requirements for headings, margins, fonts, and spacing.

Purpose of Research Report

The purpose of a research report is to communicate the results of a research study to a specific audience, such as peers in the same field, stakeholders, or the general public. The report provides a detailed description of the research methods, findings, and conclusions.

Some common purposes of a research report include:

• Sharing knowledge: A research report allows researchers to share their findings and knowledge with others in their field. This helps to advance the field and improve the understanding of a particular topic.
• Identifying trends: A research report can identify trends and patterns in data, which can help guide future research and inform decision-making.
• Addressing problems: A research report can provide insights into problems or issues and suggest solutions or recommendations for addressing them.
• Evaluating programs or interventions : A research report can evaluate the effectiveness of programs or interventions, which can inform decision-making about whether to continue, modify, or discontinue them.
• Meeting regulatory requirements: In some fields, research reports are required to meet regulatory requirements, such as in the case of drug trials or environmental impact studies.

When to Write Research Report

A research report should be written after completing the research study. This includes collecting data, analyzing the results, and drawing conclusions based on the findings. Once the research is complete, the report should be written in a timely manner while the information is still fresh in the researcher’s mind.

In academic settings, research reports are often required as part of coursework or as part of a thesis or dissertation. In this case, the report should be written according to the guidelines provided by the instructor or institution.

In other settings, such as in industry or government, research reports may be required to inform decision-making or to comply with regulatory requirements. In these cases, the report should be written as soon as possible after the research is completed in order to inform decision-making in a timely manner.

Overall, the timing of when to write a research report depends on the purpose of the research, the expectations of the audience, and any regulatory requirements that need to be met. However, it is important to complete the report in a timely manner while the information is still fresh in the researcher’s mind.

Characteristics of Research Report

There are several characteristics of a research report that distinguish it from other types of writing. These characteristics include:

• Objective: A research report should be written in an objective and unbiased manner. It should present the facts and findings of the research study without any personal opinions or biases.
• Systematic: A research report should be written in a systematic manner. It should follow a clear and logical structure, and the information should be presented in a way that is easy to understand and follow.
• Detailed: A research report should be detailed and comprehensive. It should provide a thorough description of the research methods, results, and conclusions.
• Accurate : A research report should be accurate and based on sound research methods. The findings and conclusions should be supported by data and evidence.
• Organized: A research report should be well-organized. It should include headings and subheadings to help the reader navigate the report and understand the main points.
• Clear and concise: A research report should be written in clear and concise language. The information should be presented in a way that is easy to understand, and unnecessary jargon should be avoided.
• Citations and references: A research report should include citations and references to support the findings and conclusions. This helps to give credit to other researchers and to provide readers with the opportunity to further explore the topic.

Advantages of Research Report

Research reports have several advantages, including:

• Communicating research findings: Research reports allow researchers to communicate their findings to a wider audience, including other researchers, stakeholders, and the general public. This helps to disseminate knowledge and advance the understanding of a particular topic.
• Providing evidence for decision-making : Research reports can provide evidence to inform decision-making, such as in the case of policy-making, program planning, or product development. The findings and conclusions can help guide decisions and improve outcomes.
• Supporting further research: Research reports can provide a foundation for further research on a particular topic. Other researchers can build on the findings and conclusions of the report, which can lead to further discoveries and advancements in the field.
• Demonstrating expertise: Research reports can demonstrate the expertise of the researchers and their ability to conduct rigorous and high-quality research. This can be important for securing funding, promotions, and other professional opportunities.
• Meeting regulatory requirements: In some fields, research reports are required to meet regulatory requirements, such as in the case of drug trials or environmental impact studies. Producing a high-quality research report can help ensure compliance with these requirements.

Limitations of Research Report

Despite their advantages, research reports also have some limitations, including:

• Time-consuming: Conducting research and writing a report can be a time-consuming process, particularly for large-scale studies. This can limit the frequency and speed of producing research reports.
• Expensive: Conducting research and producing a report can be expensive, particularly for studies that require specialized equipment, personnel, or data. This can limit the scope and feasibility of some research studies.
• Limited generalizability: Research studies often focus on a specific population or context, which can limit the generalizability of the findings to other populations or contexts.
• Potential bias : Researchers may have biases or conflicts of interest that can influence the findings and conclusions of the research study. Additionally, participants may also have biases or may not be representative of the larger population, which can limit the validity and reliability of the findings.
• Accessibility: Research reports may be written in technical or academic language, which can limit their accessibility to a wider audience. Additionally, some research may be behind paywalls or require specialized access, which can limit the ability of others to read and use the findings.

About the author

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Researcher, Academic Writer, Web developer

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Writing and Creating the Technical Report

• First Online: 30 December 2018

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In this chapter you will get many tips and see many examples for the appropriate creation of the Technical Report. Hints for working with word processor systems are mainly collected in Sect.  3.7 . However, before showing the details of this chapter, we want to present some general and summarizing thoughts.

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What’s Included: The Dissertation Template

If you’re preparing to write your dissertation, thesis or research project, our free dissertation template is the perfect starting point. In the template, we cover every section step by step, with clear, straightforward explanations and examples .

The template’s structure is based on the tried and trusted best-practice format for formal academic research projects such as dissertations and theses. The template structure reflects the overall research process, ensuring your dissertation or thesis will have a smooth, logical flow from chapter to chapter.

The dissertation template covers the following core sections:

• The title page/cover page
• Abstract (sometimes also called the executive summary)
• Table of contents
• List of figures /list of tables
• Chapter 1: Introduction  (also available: in-depth introduction template )
• Chapter 2: Literature review  (also available: in-depth LR template )
• Chapter 3: Methodology (also available: in-depth methodology template )
• Chapter 4: Research findings /results (also available: results template )
• Chapter 5: Discussion /analysis of findings (also available: discussion template )
• Chapter 6: Conclusion (also available: in-depth conclusion template )
• Reference list

Each section is explained in plain, straightforward language , followed by an overview of the key elements that you need to cover within each section. We’ve also included practical examples to help you understand exactly what’s required in each section.

The cleanly-formatted Google Doc can be downloaded as a fully editable MS Word Document (DOCX format), so you can use it as-is or convert it to LaTeX.

FAQs: Dissertation Template

What format is the template (doc, pdf, ppt, etc.).

The dissertation template is provided as a Google Doc. You can download it in MS Word format or make a copy to your Google Drive. You’re also welcome to convert it to whatever format works best for you, such as LaTeX or PDF.

What types of dissertations/theses can this template be used for?

The template follows the standard best-practice structure for formal academic research projects such as dissertations or theses, so it is suitable for the vast majority of degrees, particularly those within the sciences.

Some universities may have some additional requirements, but these are typically minor, with the core structure remaining the same. Therefore, it’s always a good idea to double-check your university’s requirements before you finalise your structure.

Will this work for a research paper?

A research paper follows a similar format, but there are a few differences. You can find our research paper template here .

Is this template for an undergrad, Masters or PhD-level thesis?

This template can be used for a dissertation, thesis or research project at any level of study. It may be slight overkill for an undergraduate-level study, but it certainly won’t be missing anything.

How long should my dissertation/thesis be?

This depends entirely on your university’s specific requirements, so it’s best to check with them. As a general ballpark, Masters-level projects are usually 15,000 – 20,000 words in length, while Doctoral-level projects are often in excess of 60,000 words.

What about the research proposal?

If you’re still working on your research proposal, we’ve got a template for that here .

We’ve also got loads of proposal-related guides and videos over on the Grad Coach blog .

How do I write a literature review?

We have a wealth of free resources on the Grad Coach Blog that unpack how to write a literature review from scratch. You can check out the literature review section of the blog here.

How do I create a research methodology?

We have a wealth of free resources on the Grad Coach Blog that unpack research methodology, both qualitative and quantitative. You can check out the methodology section of the blog here.

Can I share this dissertation template with my friends/colleagues?

Yes, you’re welcome to share this template. If you want to post about it on your blog or social media, all we ask is that you reference this page as your source.

Can Grad Coach help me with my dissertation/thesis?

Within the template, you’ll find plain-language explanations of each section, which should give you a fair amount of guidance. However, you’re also welcome to consider our dissertation and thesis coaching services .

Reliable Representation Learning: Theory and Practice

Eecs department, university of california, berkeley, technical report no. ucb/eecs-2024-75, may 10, 2024, http://www2.eecs.berkeley.edu/pubs/techrpts/2024/eecs-2024-75.pdf.

Machine learning models trained on vast amounts of data have achieved remarkable success across various applications. However, they also pose new challenges and risks for deployment in real-world high-stakes domains. Decisions made by deep learning models are often difficult to interpret, and the underlying mechanisms remain poorly understood, and large-scale foundational models can memorize and leak private personal information. Given that deep learning models operate as black-boxes, it is challenging to understand, let alone resolve, various types of failures in current machine learning systems.

In this dissertation, we present research towards building reliable machine learning systems through the lens of representation learning. The first part focuses on transparent representation learning. We first propose a principled and effective objective function, called coding rate reduction, for measuring the goodness of representations, and present a white-box approach to understanding transformer models. We then show how to derive a family of mathematically interpretable transformer-like deep network architectures by maximizing the information gain of the learned representations. The second part focuses on privacy-preserving representation learning. We first present our investigation on understanding the effectiveness of learned representations using federated optimization methods, and present our approach for overcoming data heterogeneity when training deep, non-convex models in the federated setting. Next, we describe our work on training the first set of vision foundation models with rigorous differential privacy guarantees, and demonstrate the promise of high-utility differentially private representation learning.

Advisors: Michael Jordan and Yi Ma

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